BAY COUNTY TPO
MEETING MINUTES
9-24-14
BAY COUNTY TRANSPORTATION PLANNING ORGANIZATION (TPO)
September 24, 2014 MEETING MINUTES
West Florida Regional Planning Council
(Designated staff)
Bay County Government Center
840 West 11th Street
Panama City, Florida
Members attending:
Commissioner Rodney Friend, Chairman
Commissioner Bill Dozier
Commissioner Mike Nelson
Commissioner Guy Tunnell
Commissioner Mike Thomas
Commissioner Pamn Henderson
Mayor Walter Kelley
Mayor Gayle Oberst
Councilman John Reichard
City of Lynn Haven
Bay County
Bay County
Bay County
Bay County
City of Callaway
City of Lynn Haven
City of Panama City Beach
City of Panama City Beach
Others attending:
David Haight
Wiley Page
John Fielding
Philip LeGrand
Angela Bradley
Sandy Culbreth
Ken Schnell
Keith Bryant
Ed Smith
Lynn Cherry
John D. Lincoln
Neil Fravel
John Alaghemand
Bryant Paulk
Starsky Harrell
Jared Perdue
Gene Keen
W.C. Henry
Terry Joseph
Brittany Ellers
Jill Lavender
Mary Beth Washnock
Brandi Whitehurst
Brian Youpatoff
Atkins
Atkins
Atkins
Atkins
Bay County
Bay County
Bay County
Bay County
Bay County
Carpe Diem
CAC
City of Panama City
City of Panama City Beach
FDOT
FDOT
FDOT
First Transit Inc.
TPO Attorney
WFRPC
TPO Staff
TPO Staff
TPO Staff
TPO Staff
TPO Staff
A.
CALL TO ORDER /PLEDGE/ INVOCATION
Chairman Friend called the meeting to order. Commissioner Dozier led the invocation
BAY COUNTY TPO
MEETING MINUTES
9-24-14
B.
APPROVAL OF AGENDA
The board was informed that Mayor Oberst requested to add an item for discussion in regards to
additional trolley service for upcoming events in Panama City Beach.
Mayor Kelley moved to approve the agenda with the addition of Mayor Oberst's item for
discussion. Commissioner Nelson seconded the motion and it was passed unanimously.
C.
D.
PUBLIC FORUM
There were no speakers.
CONSENT AGENDA:
1. Approval of August 27, 2014 TPO Meeting Minutes
Commissioner Tunnel moved to approve the August 27, 2014 meeting minutes.
Commissioner Dozier seconded the motion and it was passed unanimously.
E.
ACTION ITEMS:
1. Consideration of Resolution BAY 14-25 Adopting the Bay County TPO FY 2016 - FY 2020
Project Priorities
Mr. Kramer presented this item to the board. This item, also reviewed at the August TPO
meetings, is to authorize a list of projects to be sent for funding to the Florida Department of
Transportation (FDOT). Chairman Friend called for any speakers from the public on this item;
there were no speakers. Both advisory committees recommended addition of Panama City Beach
Parkway and S.R. 79 intersection improvements and signal cabinet modifications on Back Beach
Road to the Project Priorities.
Commissioner Dozier moved to authorize the Chairman to sign Resolution BAY 14-25
adopting the Bay County TPO FY 2016 - FY 2020 Project Priorities with the addition of the
intersection improvements at the intersection of Panama City Beach Parkway and S.R. 79
and signal cabinet modification to the lights on Back Beach Road. Commissioner
Henderson seconded the motion and it was passed unanimously by roll call vote.
2. Consideration of Resolution BAY 14-30 Adopting the Bay County TPO Long Range
Transportation Plan (LRTP) Public Involvement Plan
Ms. Brandi Whitehurst presented this item to the board. She explained that there were two
suggested changes made, the first was to add Disabilities Resource Center to the underserved
outreach and the second to replace "handicapped" with "persons with disabilities". Both
committees recommended approval of this item.
Commissioner Henderson moved to authorize the Chairman to sign Resolution BAY 14-30
adopting the Bay County TPO Long Range Transportation Plan (LRTP) Public
Involvement Plan. Commissioner Tunnell seconded the motion and it was passed
unanimously.
3. Consideration of Adoption of the Draft Advertisement for Letters of Interest and Draft Scope of
Services for the Selection of a General Planning Consultant (GPC)
Ms. Jill Lavender presented this item to the committee. She explained that the Okaloosa-Walton
and Florida-Alabama TPOs removed the first sentence of section A for further clarification. Both
advisory committees recommended approval of this item with the changes made by FloridaAlabama and Okaloosa-Walton TPOs.
BAY COUNTY TPO
MEETING MINUTES
9-24-14
Mayor Kelley moved to adopt the Draft Advertisement for Letters of Interest and Draft
Scope of Services for the Selection of a General Planning Consultant (GPC). Commissioner
Henderson seconded the motion and it was passed unanimously.
4. Consideration of Motion Authorizing the Bay County TPO Chairman to Sign a Bay Town
Trolley Americans with Disabilities Act (ADA) Change Order
Mr. Phil LeGrande presented this item to the board. He explained that during the ADA
remediation process a request was received from the operator and staff to add a relocation of the
stop at the corner of 15th Street and Foster Avenue. The stop would be relocated to be in front of
the Department of Children and Family Services building and will include a new bench and larger
pad.
Commissioner Dozier moved to authorize the Bay County TPO Chairman to sign a Bay
Town Trolley Americans with Disabilities Act (ADA) Change Order. Councilman Reichard
seconded the motion and it was passed unanimously.
5. Consideration of Resolution BAY 14-31 Approving Bay Town Trolley Seasonal Route on
December 5, 12, and 19, 2014
Ms. Angela Bradley presented this item to the board. She informed the board that this item is at
the request of the Dickens of Christmas. This additional route was discussed as information at
the August meeting and was brought forward for action with further financial information. Ms.
Bradley asked that the board consider approval given the trolleys that will be used for the
additional route are not taken from existing routes. There was very brief general discussion for
further clarification.
Councilman Reichard moved to approve the Chairman to sign Resolution BAY 14-31
approving a Bay Town Trolley Seasonal Route on December 5, 12, and 19, 2014.
Commissioner Henderson seconded the motion and it was passed unanimously.
6. Consideration of Resolution BAY 14-32 Approving Bay Town Trolley Participation in the
Annual Salvation Army Harvest Trolley Food Drive During the Period of October 6, 2014
through November 1, 2014
Ms. Bradley also presented this item to the board. She explained that the Trolley has participated
in this event in the past and updated the board on the financials of the Trolley's participation.
There was brief general discussion for further clarification.
Mayor Kelley moved to approve the Chairman to sign Resolution BAY 14-32 approving
Bay Town Trolley participation in the Annual Salvation Army Harvest Trolley Food Drive
during the period of October 6, 2014 through November 1, 2014. Commissioner Henderson
seconded the motion and it was passed with one opposed.
7. Kick-off and Appointment of Steering Committee Members for the 2040 Bay County TPO Long
Range Transportation Plan (LRTP)
Mr. Wiley Page presented this item to the committee. He informed that the CAC and TCC were
requested to have 4 to 5 volunteers to participate on the Steering Committee for the 2040 Bay
County TPO Long Range Transportation Plan (LRTP). Mr. John Lincoln, Mr. Ali Frohlich, Mr.
Dr. Guy York, Mr. Jim Pretlow, and Ms. Kirkland were nominated as the CAC representatives.
Keith Bryant, Mr. John Alaghemand, Mr. Charles Lewis, Mr. Arthur Hooks, and Mr. Neil Fravel
were nominated as the TCC representatives.
BAY COUNTY TPO
MEETING MINUTES
9-24-14
Commissioner Dozier moved to approve the recommended TCC and CAC representatives
to serve on the steering committee for the 2040 Bay County TPO Long Range
Transportation Plan (LRTP). Mayor Kelley seconded the motion and it was passed
unanimously.
F. FLORIDA DEPARTMENT OF TRANSPORTATION (FDOT) UPDATE
Mr. Paulk explained that the Florida Department of Transportation is asking for TPO support of
removing the National Highway System (NHS) designation of the portion of Lisenby Avenue
from U.S. 98 to the airport. The designation will be moved to the portion of S.R. 388 from S.R.
79 to the new airport entrance. This re-designation would allow for the pursuit of right of way and
construction funding and support the SIS designation from S.R. 77 west to the airport. Both the
TCC and CAC were in support of this item.
Commissioner Thomas moved to support the removal of National Highway System (NHS)
designation on Lisenby Avenue and adding NHS designation to State Road 388, from State
Road 79 to the airport entrance Commissioner Tunnell seconded the motion and it was
passed unanimously.
G. REVIEW / INFORMATION ITEMS:
1. Add On Item: Negotiations for additional trolley service for Panama City Beach routes.
Mayor Oberst presented this item to the board. She explained that during the month of March
Panama City Beach trolley routes are overwhelmed by ridership. There are employees unable to
make it to work. Additional routes would alleviate some traffic issues and allow more people that
are currently not served. There was lengthy discussion. Commissioner Thomas and Mayor Kelley
had some reservations in regards to additional trolleys on the roadways. The general discussion
also involved advertisement on the trolleys. Ms. Angela Bradley and Commissioner Friend both
agreed to follow up with the operator. Mayor Oberst agreed to look into using private shuttle
systems, however with no strong objections of the board, she would like to discuss with the
operator.
2. Florida Department of Transportation (FDOT) Consideration of a Roadway Transfer from the
County System to the State System for County Road (CR) 390 from State Road (SR) 77 to US
231
Mr. Paulk gave a brief update on the roadway transfer from the county system to the state system
for County Road (CR) 390 from State Road (SR) 77 to US 231. There was brief general
discussion in regards to other municipalities taking on roadways.
3. Update on Bay County TPO Bay Town Trolley Operations and Maintenance Complex
Mr. Phil LeGrande presented this item to the board. He explained that demolition has begun at the
site and estimated that it is about half complete. They are working toward having a contract price
below bid and full construction should be underway in October. There will be a full report at the
December TPO and advisory committee meetings.
4. Discussion on Proposed Transit Program Budget and Monthly Financial Report
Ms. Angela Bradley presented this item to the board. She briefly explained the grants and funding
used for the transit program as well as the budget plans. Ms. Bradley thanked the partners that do
contribute to the transit system for Bay County. Chairman Friend complimented the work of Ms.
Angela Bradley, Ms. Sandy Culbreth and Bay County.
BAY COUNTY TPO
MEETING MINUTES
9-24-14
H. INFORMATION ITEMS (No Presentation Necessary)
Attached were the following items:
 TPO Meeting Schedule
 Advisory Committee Minutes
I. OTHER BUSINESS
There was no other business.
J. ADJOURN
There being no further business the meeting was adjourned at 4:43 p.m.
Approved by TPO
DATE: December 3, 2014
INITIALS: ____________