CHSS Academic Administration Office Roles – from October 2013
General Enquiries
HSSenquiries@ed.ac.uk or 51 3900
Deans
Mr John Lowrey: Dean of UG Studies (DeanUG.HSS@ed.ac.uk)
Prof Pete Higgins: Dean of Students (DeanStudents.HSS@ed.ac.uk)
Prof Richard Coyne: Dean of Postgraduate Studies – Research
(DeanPG.HSS@ed.ac.uk)
Dr Gale Macleod: Dean of Postgraduate Studies – Taught
(DeanPG.HSS@ed.ac.uk)
Associate Deans
Prof Tonks Fawcett: Associate Dean - Student Conduct and Complaints
(T.Fawcett@ed.ac.uk) (NB. Until 31-12-2013 as cover for Dr Lloyd LlewellynJones’s sabbatical)
Dr Sian Bayne: Associate Dean - Digital Scholarship (Sian.Bayne@ed.ac.uk)
Dr Alexis Grohmann: Associate Dean - Academic Progress
(A.Grohmann@ed.ac.uk)
Dr Robert Mason: Associate Dean - Quality Assurance and Enhancement
(Robert.Mason@ed.ac.uk)
Ms Suzanne Ewing: Associate Dean - Recruitment and Admissions Strategy
(Suzanne.Ewing@ed.ac.uk)
Director of Academic and
Student Administration
Janet Rennie (Janet.Rennie@ed.ac.uk)
Alexandra Baker
Head of Academic
Administration
Alex.Baker@ed.ac.uk
Committees/Groups (key to acronyms at end of document)
Member: CQAC, CUGLAT, CPGSC, L&T EF, CSECG, CHSS Summer Internship Grant
Steering Group (new)
Secretary: CLACC
Management of Academic Administration Office
Line management of Administrative Officers (UE06/UE07)
Academic Office strategy/remit (with Cindy Stubbs)
Primary support for Dean of UG Studies & Dean of Students
Process review
Reviewing/aligning processes in line with outcomes and recommendations of
College Office structure/business process review, particularly in areas common to
Academic Office and PG Office
Developing Academic Administration Office Communications Strategy
Establishing/building upon relationships between Academic Administration Office
and Schools, central University and other Colleges (and external agencies, e.g.
QAA) via effective communications in various formats
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CHSS Academic Administration Office Roles – from October 2013
Student Surveys (with Lynn Hyams)
Work with Deans/senior College colleagues/relevant Vice Principals to consider
strategic implications of results
Work with Schools to devise/coordinate/communicate remediation plans
Internationalisation
Mobility (including increasing overseas opportunities for our students)
Outgoing student processes/support
Recruitment and admissions strategy (with Associate Dean (Recruitment and
Admissions Strategy))
Cindy Stubbs
Deputy Head of Academic
Administration
Cindy.Stubbs@ed.ac.uk
Committees/Groups
Secretary: CRASC, International Forum
Member: STSS Steering Group
Management
Line management of Academic Support Officers and Academic Support Assistants
(UE06/UE04)
Programme Flexibility Project (working title) (with Dean of UG Studies)
Major new project in early stages of development – estimated delivery in 2016
(and in stages until then)
Student casework
Academic Progression (inc. concessions, AIS, transfers, BA HSS)
Recommendations to Associate Dean (Academic Progress)
Primary support for Associate Dean (Academic Progress) /Associate Dean
(Recruitment and Admissions Strategy)
Joan Kemp
Academic Affairs Officer
Joan.Kemp@ed.ac.uk
Committees/Groups
Secretary: CUGLAT, L&T EF, UG TO Network
Attend: SSTN Meetings
Learning & Teaching Development
CUGLAT-related work with Dean UG Studies
Work required as outcome of College Office business process review; develop
work-plan and key milestones
Link with PGO to map, align and remove duplication
Student Support
PT/SSO support/guidance/training
Review and development of relevant policy, procedure and regulations (inc.
contributions at School/College/University level)
Student Casework
Academic misconduct (inc. plagiarism, collusion, cheating, Fitness to Practice)
and discipline
Recommendations to Associate Dean (Student Conduct and Complaints)
Special Circumstances Project
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CHSS Academic Administration Office Roles – from October 2013
Review/update procedures/documentation of Special Circs across College in light
of revised University policy (with relevant Deans), working closely with
Schools/Subject Areas
Primary support for Associate Dean (Student Conduct and Complaints)
Lynn Hyams
Academic Affairs Officer
Lynn.Hyams@ed.ac.uk
Committees/Groups
Secretary: CQAC
Attend: UG TO Network
Quality Assurance/Enhancement
Major piece of work required as outcome of College Office business process
review; survey QA/E policies/procedures in comparable institutions, liaise with
QAA, develop work-plan and key milestones
Link with PGO to map, align and remove duplication
Student Surveys (with Alex Baker)
Synthesis, analysis and presentation of results of current surveys for use by
Deans, Associate Deans and committees (especially CQAC)
Freedom of Information and Records Management
CHSS Summer Schools (new project)
Develop and implement Summer School policy; audit existing/planned Summer
Schools, encouraging consistent approach across Schools and adherence to key
requirements (academic , QA and legal, e.g. immigration)
Primary support for Associate Dean (Quality Assurance and Enhancement)
Anna Conroy
Academic Support Officer
Anna.Conroy@ed.ac.uk
Committees/Groups
Secretary: CSECG, Marketing Forum, International Forum
Events
Public Lectures - Gifford, Inaugural, Munro, Fulbright
Post Offer Visit Days
Internationalisation work (with Alex Baker)
Project work
Review and develop new Academic Administration Office website
Work with Alex Baker to develop Academic Administration Office
Communications Strategy
Cath O’Shea
(maternity leave until Nov 2013)
Academic Support Officer
Cath.O'Shea@ed.ac.uk
Committees/Groups
Routine support for CRASC
Digital Scholarship
Support for Associate Dean (Digital Scholarship)
Programme Flexibility Project (working title) (with Cindy Stubbs and Dean of UG
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CHSS Academic Administration Office Roles – from October 2013
Studies)
Alumni work
Alistair Lauder
Academic Support Assistant
Alistair.Lauder@ed.ac.uk
Committees/Groups
Support for CLACC
Support for CQAC
Support Assistant team lead on QA/E
Routine support for (Associate Dean QA & E)
Support with work required for outcomes of business process review
Support Assistant team lead on Gifford and Inaugural Lectures
Support Assistant team lead international exchanges and mobility
Routine support for Dean of Students
Secondary support Fulbright and Munro Lectures, Post Offer Visit Days
Cat Gear
Academic Support Assistant
Cat.Gear@ed.ac.uk
Committees/Groups
Support for CRASC and International Forum
Routine support for Associate Dean (Recruitment and Admissions)
Support for Marketing Forum
Support Assistant team lead Student Casework – Misconduct and Discipline
Routine support for Associate Dean (Student Conduct and Complaints)
Support Assistant team lead Fulbright and Munro Lectures
Support Assistant team lead Post Offer Visit Days
Secondary support for Student Casework – Academic Progression, Gifford and
Inaugural Lectures, Digital Scholarship
Louise Farquharson
Academic Support Assistant
Louise.Farquharson@ed.ac.uk
Committees/Groups
Support for CUGLAT
Support Assistant team lead Student Casework – Academic Progression
Routine support for Associate Dean (Academic Progression)
Support Assistant team lead on Digital Scholarship
Routine support for Associate Dean (Digital Scholarship)
Support Assistant team lead alumni work
Routine support for Dean of UG Studies
Secondary support for Student Casework – Misconduct and Discipline, QA/E
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CHSS Academic Administration Office Roles – from October 2013
Key to acronyms
CUGLAT
CPGSC
CLACC
CQAC
L&T EF
CSECG
UG TO Network
SSTN
College Undergraduate Learning & Teaching Committee
College Postgraduate Studies Committee
College Library & Academic Computing Committee
College Quality Assurance Committee
Learning & Teaching Enhancement Forum
College Student Experience Coordination Group
Undergraduate Teaching Organisation Network (CHSS only)
Student Support Team Network (University-wide)
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