Midland Telecom Networks Ltd
Method Statement
For
Safe System of Work at
XXCUSTOMERXX
Dated: xx/xx/xxxx
Midland Telecom Networks Ltd
Table of Contents
CLASSIFICATION/DISTRIBUTION ................................................................................................. 3
DOCUMENT CLASSIFICATION ............................................................................................................... 3
INTRODUCTION .................................................................................................................................. 4
PURPOSE............................................................................................................................................... 4
HEALTH & SAFETY/GENERAL INFORMATION ......................................................................... 5
RISK ASSESSMENT................................................................................................................................ 5
WORKPLACE......................................................................................................................................... 5
AUTHORISATION AND PERMITS ............................................................................................................. 5
COMPETANCY ....................................................................................................................................... 6
SUPERVISION ........................................................................................................................................ 6
MONITORING................................................................................. ERROR! BOOKMARK NOT DEFINED.
PLANT AND EQUIPMENT........................................................................................................................ 6
Tools ............................................................................................................................................... 6
Test Equipment ............................................................................................................................... 6
Personal protective equipment........................................................................................................ 7
WORKING AT HEIGHT ........................................................................................................................... 7
EMERGENCY ARRANGEMENTS ............................................................................................................. 8
LONE WORKING ................................................................................................................................... 8
PHYSICAL THREATS/DANGER ............................................................................................................... 8
MANUAL LIFTING ................................................................................................................................. 8
FURTHER INFORMATION ....................................................................................................................... 8
ENVIRONMENTAL INFORMATION ............................................................................................... 9
MANAGEMENT OF WASTE...................................................................................................................... 9
WORK PROCEDURES ...................................................................................................................... 10
ARRIVAL ONSITE ................................................................................................................................ 10
PREPARATION ..................................................................................................................................... 10
INSTALLATION .................................................................................................................................... 10
COMMISSIONING................................................................................................................................. 11
Midland Telecom Networks Ltd
CLASSIFICATION/DISTRIBUTION
DOCUMENT CLASSIFICATION
Midland Telecom Networks Ltd Limited operates an Information Security Management System.
Documents within this system are classified on the basis of the information that they contain.
Documents must be clearly marked with their classification and treated according to their
classification. Table 1 provides a key for document classification. In all cases, paper copies and
soft copies stored outside of the shared network should be avoided where possible to allow for
the update of issue status.
Table 1: Document Classification
Classification
Document Type
Control
Transport
Disposal
Restricted
Document which is of commercial
use to Midland Telecom Networks
Ltd.
This
includes
internal
documentation,
procedures
relating
to
both
Midland
Networks’s internal activities and
those associated with customers.
This documentation is for
internal use only. Access to this
information is confined to
Midland Networks Employees
and embedded contractors.
Documents
should
only
be
transported as necessary. The
preferred format for Restricted
documents is electronic. Efforts
should be made to store documents
securely on Midland Networks
servers wherever possible.
Document and Data Control
applies to these documents.
Template copies should be
downloaded
as
required.
Individuals should not store
electronic or paper templates.
Electronic
disposal
of
documents and archiving will
be carried out by the process
owner.
Consent
from
a
Senior
Manager is required to release
this information outside of the
company.
If documentation is used
outside
of
the
Midland
Networks
Office,
the
documentation must not be
viewed in public areas (e.g. on
public transport). Paper copies
must be kept in locked drawers
or briefcases.
If paper copies must be transported,
they should be contained in a
document holder and briefcase or
bag.
Documents should not be left
unattended in public areas, including
customer premises, or vehicles at any
time.
The disposal of Restricted
paper documents must include
the
destruction
of
the
information contained within the
document. This may be
achieved through shredding or
incineration.
Midland Telecom Networks Ltd
INTRODUCTION
PURPOSE
This document will detail how Midland Telecom Networks Ltd intends to carry out the
remediation & Installation works at the customer premises. This method statement covers all
the work to be carried at the customer premises.
This document constitutes the Written System of Work for the implementation (site survey,
installation and commissioning) in a safe, timely and effective manner with minimal disruption
to normal working.
Midland Telecom Networks Ltd
Health & Safety/General Information
RISK ASSESSMENT
The following Risk Assessments are associated with this project:


Midland Networks Site & Activity Risk Assessment
On Site Daily Risk Assessment - to be completed on a daily basis before work
commences
WORKPLACE
All site safety requirements will be observed as laid out in any customer guidelines
All unused materials and waste will be removed on completion unless otherwise stated.
The workplace will be subject to a Site Survey prior to work commencing in order to identify any
hazards peculiar to the workplace. Should any risk be identified which falls outside of normal
operations, the engineer will contact his or her line manager for further instructions.
A safe passageway and means of safe access shall be designated and kept free of obstacles
in order to enable personnel to transfer equipment from the delivery vehicle into the building
and onto the apparatus floor.
Safety barriers and signage shall be erected in any area that may require them in order to warn
and protect people from possible exposure to hazards arising from work carried out by the
engineers.
Any dust and debris created during the transfer/siting activities shall be cleared up as the
installation progresses.
Upon completion and on leaving the site at the end of all activities, all temporary barriers and
signage erected by the engineers shall be removed.
AUTHORISATION AND PERMITS
The engineer will report to a site representative where appropriate. In the case of unmanned
sites, access will be arranged by Midland Telecom Networks Ltd with the customer prior to
arrival.
It is the responsibility of the customer to ensure all appropriate work permits used by its
organisation are issued to the engineer.
Engineers will comply with all requirements set out by Site rules and any additional permitry.
Any authorisation/permits will be obtained from the site contact by the engineer.
The engineer will be responsible for access and control of the work
Midland Telecom Networks Ltd
COMPETANCY
The following competancies have been identified as a requirement for this project.






None specified by customer
All site engineers with have Ladder Safety Training
All site engineers with have Asbestos Awareness Training
All site engineers with have Manual Handling Training
All site engineers with have Basic Health & Safety Training
At Least one site engineer will be a first aider
SUPERVISION
The following personnel are responsible for the supervision of health and safety, environmental
and quality management on site throughout the delivery of the project.
Dave Donnelly – 07541 158 690
Mark Horrobin – 07946 010 945
PLANT AND EQUIPMENT
Tools

All tools are checked regularly for damage.

Tools which are subject to wear and tear are replaced.
Electrical equipment Portable Appliance Tested. Low voltage or portable battery operated
equipment used where possible.
Test Equipment
All test equipment, measuring equipment or precision tooling that is subject to routine
calibration will be calibrated in accordance with the Midland Telecom Networks Ltd internal
procedure.
Midland Telecom Networks Ltd
Personal protective equipment
Specific sites will present general industrial hazards and PPE must be worn as required by Site
Rules.
Engineers are provided with the following PPE:






Steel toe-capped footwear
Hard hats
Eye protection
Face dust masks
Ear protectors
Hi-Viz Jackets
Any additional PPE will be carried as required by the site rules.
WORKING AT HEIGHT
All engineers carrying out work at height must have completed internal Work At Height Training.
No work requiring fall arrest equipment may be carried out by engineers. Work at height must
be limited to:



The use of Midland Telecom Networks Ltd provided step ladders or ladders for short
durations of work (less than 15 minutes)
The use of erected, assessed and scaff tagged scaffolding or the use of high access
equipment (eg. Scissor lifts or cherry pickers).
Entrance onto existing places of work, such as flat rooftops designed as places of work.
Work at height will not be carried out by lone engineers.
Overhead access may be required for some cabling activities.
The use of insulated step ladders is considered the most practical access method to overhead
cabling.
Ladders are subject to pre use checks each day by the engineers.
If access to overhead areas is required and is not achievable through normal routes (i.e. the
use of an insulated step ladder), the engineer will contact the Project Manager and inform them
of the problem. The job will then be reviewed between Midland Telecom Networks Ltd and the
customer and a suitable strategy will be implemented.
Rooftop working may be required at some sites. Rooftop access must be limited to rooftops
which are designed as existing places of work. Rooftops must, as a minimum have:




A flat, designated, barriered walkway
A safe means of access (stairs or fixed access ladder)
Appropriate safety signage
All fragile surfaces clearly identified and enclosed by barriers
Rooftop working may not take place during inclement weather. Work shall be rescheduled if
weather conditions reduce visibility, or cause unstable working conditions.
Midland Telecom Networks Ltd
No further elevated work may be carried out on rooftops (i.e. the use of ladders etc.) with the
exception of installed access features such as appropriately barriered stairs or installed access
ladders.
All signs, barriers and safety precautions put in place by the site controlling organisation must
be observed and adhered to.
Engineers must inform the site representative of any work at height which is required for their
duties and ensure that they receive any appropriate permits to work utilised by the organisation.
EMERGENCY ARRANGEMENTS
All Engineers will follow on site emergency procedures.
In the event of an emergency, the engineer will notify the NOC (Tel: 0121 270 8700) of the
occurrence as soon as they are able to.
LONE WORKING
If the site is unmanned, the engineer will be classed as a lone worker. In this case, the engineer
will contact the NOC upon arrival. The engineer will then contact the NOC every 30 minutes to
confirm they are working on the site with no difficulties. If the engineer fails to report in after 35
minutes, the NOC will contact the engineer to ensure that no incident has occurred.
PHYSICAL THREATS/DANGER
All Midland Telecom Networks Ltd staff visiting customer sites have been instructed to withdraw
if they feel that there may be risk of physical violence.
Lone working will not be scheduled at sites where it is considered there is a high risk of physical
attack/danger.
MANUAL LIFTING
All lifting of objects will be carried out manually by trained engineers. A two man assisted lift
may be required to alter the position of racking prior to fixing it into position.
FURTHER INFORMATION
Refer to the Team Telecom Group Field Operating Manual for further guidance.
Midland Telecom Networks Ltd
ENVIRONMENTAL INFORMATION
MANAGEMENT OF WASTE
Midland Telecom Networks Ltd has documented procedures to ensure the legal and ethical
management of waste streams.
The customer’s waste streams will not be used unless prior agreement has been received.
Midland Telecom Networks Ltd
Work Procedures
ARRIVAL ONSITE
Upon arrival to the site, the engineer will report to the site contact.
PREPARATION
The hardware and software used will comply with that agreed with the customer prior to the
installation taking place.
The installation configuration will have been fully tested in the Midland Telecom Networks Ltd
laboratory facility prior to the installation.
The engineers will ensure that the conditions of the areas in which they are working are free
from basic observable hazards prior to commencing work. Any unusual conditions will be
reported to the Site Supervisor in the first instance and to Midland Telecom Networks Ltd.
INSTALLATION
Installation will be carried out in accordance with the agreed project plan and scope of works.
All permitry conditions will be adhered to.
At the end of each day, the worksite will be made safe and any permits will be returned to the
customer’s site representative.
The Installation Team will review the site survey, site risk assessment, health & safety plan,
any method statements, generic activity based risk assessments, PIP documentation and work
instruction prior to arrival on site. If there are no known changes the implementation team will
proceed to site. If changes are necessary the implementation team will take the appropriate
steps and proceed to site.
Upon arrival on site the Lead Engineer will use all reasonable endeavours to make himself
known to the designated site contact and book onsite with the controlling party (where required,
dependent on local site rules).
The Lead Engineer will be responsible for access and control of the work.
The Lead Engineer will check with the customer’s site representative that there is no deviation
from the site survey.
Installation Team review Site Risk Assessment form to ascertain if there are any changes to
the risks/hazards present.
Implementation Team performs an “Unpack and Check”, reporting any issues to the Project
Manager immediately.
All reasonable efforts will be made to minimise risk from materials or working practices to
Midland Telecom Networks Ltd or customer’s personnel.
Implementation team will perform the installation.
Midland Telecom Networks Ltd
Any holes through floors, walls or ceilings will be resealed using adequate fire stopping
materials. Any permission to open up or close fire-stopping holes will be granted via the correct
customer channel.
Any dead on arrival equipment will be notified to the Project Manager who will instigate its
replacement.
COMMISSIONING
Any equipment testing/commissioning will be in accordance with the project test plan and scope
of works document.
The customer will be expected to sign an acceptance certificate upon satisfactory completion
of any testing/commissioning activities.