MINUTES OF THE MEETING OF THE
CATERHAM VALLEY PARISH COUNCIL HELD ON WEDNESDAY 11TH MARCH 2015
AT THE SOPER HALL HARESTONE VALLEY ROAD, CATERHAM
Attendees:
Cllr. M Lincoln – Chairman
Cllr. M Jones
Cllr. J Gaffney
Cllr P Roberts
Cllr. J Servant
Cllr. M Dean
County Cllr. S Marks
Mrs M Gibbins - Clerk
AGENDA – PART 1
1.
Apologies for absence
District Councillors J Caudle, M Cooper, B Connelly and J Ingham
2.
Declarations of Disclosable Pecuniary Interest: To receive any disclosure by members of
personal interests in matters on the agenda, the nature of any interests, and whether the member regards
the interest to be prejudicial under the terms of the new Code of Conduct. Members are reminded of the
need to repeat their declaration immediately prior to the commencement of the item in question. Anyone
with a prejudicial interest must, unless an exception applies, or a dispensation has been issued, withdraw
from the meeting.
There was none
3.
Public Participation – a period of up to, but no longer than 15 minutes, to hear questions or
statements from members of the public. Individuals are allowed to speak for a maximum of 3
minutes.
No members of the public or press were present
4.
Reports Part 1
4.1
County Councillor’s Report
County Councillor Sally Marks updated the Parish Councillors on the decision taken the previous
evening by SCC to close 6 care homes in Surrey, one of which is Dormers in Caterham on the Hill. The
decision was not easy as it was acknowledged that the care given is exemplary however new guidelines
say that all rooms should be en-suite with ‘living’ space. It is not cost effective to improve the existing
buildings. All residents will be rehoused and, if relevant, will be funded by SCC. There will no longer be
Council owned care homes but private care homes which may be funded by the Council.
Cllr Servant enquired as the situation regarding the gipsy camp at Tupwood Lane which has a permanent
portacabin and 24hr surveillance. County Cllr. Marks confirmed that the agreement to change of use is
still awaited but the site is being kept secure.
Cllr Gaffney reported the road works being undertaken on Croydon Road following the recent
resurfacing. It was confirmed that the utility firms are honour bound to restore the road to the condition
prior to commencement of work and this needs to be monitored.
County Cllr Marks confirmed that the gullies in Timberhill Road should have been cleaned now.
4.2
District Councillors’ Report
In their absence the issue of the Marie Curie site was briefly discussed. The planning application will be
considered at the TDC Planning Policy meeting on Thursday 12th March. Unfortunately, no member of the
Parish Council is available to attend.
5.
Planning
5.1
Current Planning
The following planning applications were discussed at the Council Meeting on Wednesday
11th March 2015.
Applications acknowledged as valid Monday 2nd February – Friday 6th February 2015
There were no applications for Caterham Valley
Applications acknowledged as valid Monday 9th February – Friday 13th February 2015
TA/2015/173/NC
Quadrant House, Croydon Road
Case Officer: Ms M Taylor
Change of use of a building from Office (Class B1) to a use falling within Class C3 (dwelling house). (Prior
Approval) (Class J Part 3 of Schedule 2)
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Caterham Valley Parish Council objects to this application on the following grounds:
Loss of yet more businesses and employment opportunities in Caterham (so far Caterham Cars,
Orbital House, Valley Pub, Adult Education Centre and Social Services Centre have all gone to
residential development).
With the 53 units there is only an allocation of 45 parking spaces. With the serious lack of parking
in Caterham, the TDC minimum of one and a half spaces unallocated or 2 spaces allocated should
be applied.
With over 100 people in the 53 units, this is a lot of cars using the side road by Waitrose, added to
the normal supermarket and station traffic. This road was never designed to accommodate the
amount of traffic that would result from the proposed development. Proper parking provision
allied to adequate safe vehicle access is therefore essential.
The current shops will be deprived of parking, so where are they expected to park. The main road
is not an option as parking is restricted to one hour.
Applications acknowledged as valid Monday 16th February – Friday 20th February 2015
TA/2014/1916
187 Croydon Road
Case Officer: Mr Robin Evans
Demolition of existing building. Erection of 2 blocks comprising 12 flats and associated parking.
Caterham Valley Parish Council objects to this application for the following reasons:
Loss of yet another business in Caterham (so far Caterham Cars, Orbital House, Valley Pub, Adult
Education Centre and Social Services Centre have all gone to residential development).
The site is 0.057 Hectare which equates to 3.135 units if adhering to TDC own density
requirements, so 12 units is far in excess of the recommended maximum outside the town centre.
The provision of only 12 parking spaces for 12 apartments is insufficient. Tandridge District
Parking Standards state that 1 and 2 bedroom units should have 1.5 spaces unallocated and 2
spaces allocated which would equate to 18 and 24 spaces. Anything less than this will exacerbate
already appalling parking problems in Caterham.
The 3-storey development is inappropriate in size, density and design for the surroundings in
which the vast majority of properties are 2-storey houses of Victorian and 1930s design.
TA/2015/249/TPO
Roseneath Court, Greenwood Gardens
Case Officer: Mr A Durkin
TPO 18 (C & W) – Crown lift group of Yew trees to give 2.5m clearance from the pavement
Leave to Arboriculturist
TA/2015/230
140 Harestone Valley Road
Case Officer: Miss H Jenkins
Demolition of existing rear conservatory. Erection of single storey rear extension and dormer to south
facing roof slope.
No Comment - Leave to Neighbours
TA/2015/202
171A Croydon Road
Case Officer: Mr W Spencer
Erection of single storey rear extension. Formation of basement and raised patio.
Caterham Valley Parish Council objects to this application on the basis that it is overdevelopment
of the site.
TA/2015/185
2 Station Avenue
Case Officer: Miss S Milne
Removal of existing condensers and generator. Installation of 2 refrigeration units on the car park roof
and installation of new generator in the service yard.
No Comment
TA/2015/217
38 Church Wallk
Installation of 3 air conditioning condensers and extract louvers
No Comment
Case Officer: Mr W Spencer
TA/2015/218
38 Church Walk
Case Officer: Mr W Spencer
Display of 1 x illuminated projected facia sign and 1 x non illuminated laminated sign. (Advertisement
Consent)
No Comment
Applications acknowledged as valid Monday 23rd February – Friday 27th February 2015
TA/2015/273
329 Croydon Road
Case Officer: Vivienne Riddle
Variation of condition 2 of planning application 2014/1881 dated 15 January 2015 to allow for 3.6m long
single storey rear extension.
This application is to increase floor area of bedroom 2 and kitchen of ground floor flat 1 from the
original specified area of 3.0m to 3.6m. Original application in 2010 was for the erection of single
storey rear extension and conversion of resulting building into 4 self-contained flats. The
variation in condition 2 should be refused as the owner/developer has already managed to get too
much on the site. The owner/developer knew what the sizes were when they put in the original
application. This is just to get more out of the tiny space. Caterham Valley Parish Council requests
that this application is refused
TA/2015/285
6 Bradenhurst Close
Case Officer: Stephanie Milne
Formation of hardstanding
Caterham Valley Parish Council objects to the application on the basis that all the houses were
built with double garages and the installation of hardstanding due to the removal of the garage
will look out of keeping the street scene.
Applications acknowledged as valid Monday 2nd March – Friday 6th March 2015
TA/2015/312
1-3 Croydon Road
Display of 3 x illuminated fascia signs, 2 x illuminated projecting signs, 1 x non illuminated sign, 1 x non
illuminated cladding sign and 1 x bezel to ATM (Advertisement Consent)
No Comment
TA/2015/309
5 Bradenhurst Close
Erection of raised decking to front of dwelling
Caterham Valley Parish Council objects to this application as there will be an invasion of privacy
to neighbouring properties. The installation of the proposed decking will overlook the house
opposite and will also be out of character with the area.
TA/2015/294/TPO
3 The Clares
TPO 1, 1995 (T) – Reduce crowns of 3 Prunus & 1 Ash to previous pruning points. Reduce height of
conifer by 1m & lightly trim sides.
Leave to Arboriculturist
All planning applications including supporting documents and plans can be viewed at the
Caterham Valley Library and on the Tandridge Planning website on:
http://e-access.tandridge.gov.uk/planning/aup.asp. Just log on and follow the instructions.
5.2
Planning Appeals
TA/2014/1388
TA/2014/1344
TA/2014/533
6 Godstone Road, Caterham – Change of use from shop (Class
A1) to Ladies Health Centre (Class D2)
78-80 Croydon Road, Caterham – Conversion of shop into 1 x
flat and 1 x studio flat
102 Stafford Road – Demolition of existing garage. Erection of
semi-detached dwelling.
5.3
Planning Decisions by TDC
TA/2014/2003/TPO
1 Harestone Drive
APPROVED BY LETTER
TPO 22, 2009 (T) - *T1 Yew – Shorten lower laterals to allow a 2m clearance from building at 77
Harestone Valley Road. *T2 Yew – shorten laterals towards propert at 77 Harestone Valley Road to
achieve a residual lateral spread at lower laterals of 3m & at upper laterals of 1.5m. *T3 Yew – shorten
lower laterals to allow a 2m clearance from property at 77 Harestone Valley Road & achieve a residual
radial spread of 2.5m & raise to clear garage roof. (*Tree Nos. Reference the submitted specification &
plan).
6.
Minutes of the previous meeting held on 11TH February 2015 were agreed and signed as a true record.
7.
Reports
7.1
Clerk’s Report – Part 1 for action
i)
Newsletter – the newsletter is in progress and is due to be published and circulated by
the end of April. It was agreed that an article pertaining to the installation of new play
equipment in Timberhill Play Area and the agreed installation in Tillingdown Play Area
will be reported.
Action: Clerk
ii)
iii)
iv)
v)
vi)
vii)
Annual Parish Meeting – all invitations have been sent out, an advert has been booked
into the Caterham Independent for the April and May editions. All final arrangements
will be agreed at the next Parish Council meeting.
Business Plan – Tuesday 24th March 7:15pm, Conference Room, Soper Hall
Funding for The Bourne Society Centenary Commemoration – a request has been
received from The Bourne Society towards a commemorative brochure for the WW1
Centenary Commermoration. It was agreed to provide a donation in the sum of £300
under S137.
Funding for newly formed childminding group in Warlingham Village hall. It was agreed
the Clerk will write to the author of the letter requesting further information.
Action: Clerk
Cllr Gaffney raised the issue of the Caterham Children’s Centre. It was agreed an article
pertaining to this Centre will be included in the newsletter.
Action: Clerk & JG.
Timberhill play area/Tillinghdown & Funding – Discussion ensued regarding the
reinstatement of Timberhill Play area and the utilization of the S106 money resulting
from the development at the Adult Education Centre. After considerable discussion it
was agreed the Parish Council would provide funding of £10,000 under S137 towards
the reinstatement of the play area. The Clerk has received written confirmation that TDC
will reinstate Tillingdown Play area in the financial year 2016/17 however the Clerk
was requested to enquire of TDC whether both play areas could be reinstated in the
current financial year if the Parish Council contributed £10,000 to that play area as well.
Proposed – Cllr Servant; Seconded Cllr Gaffney, 5 in favour, 1 against. The vote was
carried.
Action: Clerk to communicate with TDC
Soper Hall Hire - The Clerk reported that she had been approached by a volunteer of the
Soper Hall regarding the hire fee paid by the Parish Council. It was agreed that if a hirer
wished to use the conference room that the Parish will use the main hall instead.
Part 2 for information
24 March
8 April
13 May
10 June
8 July
12 August
9 September
14 October
11 November
9 December
Visioning Meeting – Soper Hall
Parish Council Meeting – Soper Hall
Parish Council Meeting &
ANNUAL PARISH MEETING– Soper Hall
Parish Council Meeting – Soper Hall
Parish Council Meeting – Soper Hall
Parish Council Meeting – Soper Hall
Parish Council Meeting – Soper Hall
Parish Council Meeting – Soper Hall
Parish Council Meeting – Soper Hall
Parish Council Meeting – Soper Hall
ALL
ALL
ALL
ALL
ALL
ALL
ALL
ALL
ALL
ALL
7.2
Chairman’s Report
The Chairman attended the Caterham Town Centre Working Group meeting.
Following the issue raised at the last Council meeting regarding parents at Caterham School using
Harestone Hill as a ‘short cut’ to the school to avoid congestion on Harestone Valley Road; the Clerk
contacted the school and it has been denied that a message has been communicated to the school
community to this effect. The chairman reported that since the enquiry by the Clerk, the use of Harestone
Hill by the school minibus drivers and parents seems to have reduced.
7.3
Parish Councillors’ Reports
Cllr Gaffney – 2 Saturday bunting making sessions for the Spring Fair at Soper Hall (14 th & 21st Feb)
CTCWG meeting 13th February; Steering Committee 23rd February; CIL meeting at TDC 26th February
Recruitment Day at Caterham Children's Centre 5th March; CCP AGM 5th March; Town Centre Design
Workshops on 7th March & 11th March. As a result of the meetings attended it has been commented that
more planting is needed in the Valley; the roundabout and planters are dull. It was suggested that the
Valley should enter the ‘In Bloom’ competition.
Action: Clerk to follow up
Cllr Servant – attended the Caterham Town Centre Working Group meeting and a Steering Group
Meeting.
Cllr Dean – has visited the local shop keepers hearing their views on Caterham.
Action: Clerk to provide bank mandates to Cllr Dean.
Clerk to investigate who needs to authorize the hanging of white lights along the buildings.
Cllr Jones – has had conversations with SECAM regarding the installation of a defibrillation machine in
Caterham Valley however Church Walk has turned down the request.
The leader of STREET is ill and therefore the centre is closed. The centre is run by the YMCA. Concern
was expressed regarding the services available for the youth in the area.
Action: Clerk to write to SCC regarding the situation and the lack of cover provided.
Arrangements for the Caterham Food Festival and the Festival are in hand.
8.
Finance
8.1
Payment of Accounts Knights Garden Centre
M Gibbins
Soper Hall
HMRC
Caterham independent
8.2
9.
The following cheques were signed at the meeting
Planters maintenance & new plants
£
60.00
Net Salary/ Office Allowance/expenses £ 669.70
Hall hire
£
20.00
PAYE & NI
£ 625.48
annual meeting advert
£ 129.60
Review of Expenditure – February 2015
Correspondence – to be noted but all documents available for the meeting
The meeting closed at 9:35pm
MINUTES FROM PREVIOUS MEETINGS CAN BE VIEWED ON THE CATERHAM VALLEY PARISH COUNCIL
WEBSITE. WWW.CATERHAMVALLEYPC.ORG.UK