Security of medical gas cylinders
Part 2:
Physical security and storage checklist
Tackling fraud and managing security
Physical security and storage
Yes
No
N/A
1. Are risk assessments undertaken in consultation with the
Chief Pharmacist prior to any provision or implementation of
a security system or security hardware?
Risk assessments
2. Are risk assessments undertaken in conjunction with the
LSMS or equivalent prior to any provision or implementation
of a security system or security hardware?
3. Are risk assessments undertaken to establish what security
measures are needed at the main medical gas storage
facility?
4. Are risk assessments undertaken to establish what security
measures are needed in local medical gas storage areas
(wards/theatres/departments)?
5. Are risk assessments undertaken to establish what security
measures are needed for the MGPS?
6. Are risk assessments undertaken to establish what security
measures are needed in external areas where the VIE is
located?
7. Are risk assessments undertaken to determine CCTV
requirements for all medical gas storage facilities?
8. Is access to the main medical gas storage facility
controlled?
Access and key management
9. Are access control systems auditable where they are used
to restrict access to medical gas storage facilities?
10. Where keys are used:

are they securely stored?

are they restricted to authorised staff only?

(where master keys are used to provide access to
storage areas) are there measures in place to restrict
key holding responsibility to authorised staff only?

is a regular inventory undertaken of the number of keys
in circulation that provide access to medical gas storage
facilities?

is there a protocol for reporting lost or missing keys
providing access to medical gas storage facilities?
Alarms
Vehicles
11. Where numeric key pads are used, are codes changed
monthly?
12. Have measures been put in place to prevent unauthorised
vehicle access to external medical gas storage and VIE
areas?
13. Where alarms are in use in medical gas storage facilities, is
there a SOP for the response when the alarm is activated?
1
CCTV
14. Where CCTV is in use:
 does it monitor access points to all of the storage
facilities and areas for medical gas cylinders, MGPSs
and VIEs?
 is it automatically linked to pan to any alarm/motion
detection activation?
 are the cameras placed to allow the identification of
individuals accessing medical gas storage facilities?
 are the cameras placed to allow the identification of
number plates on vehicles accessing the vicinity?
15. Is lighting in the medical gas storage and MGPS areas
motion-activated to support CCTV coverage when there is
activity in the area?
16. Are security measures (such as CCTV, alarms, access control etc) applied to
the following areas:
 main medical gas storage facility
Other
 local medical gas storage areas
(wards/theatres/departments)
 MGPS
 VIE
17. Do all physical security measures comply with relevant
standards (e.g. British and Loss Prevention Standards)?
18. Is the LSMS consulted for security input on new builds and
refurbishments of medical gas storage facilities?
General:
Use this area to report on any other areas of security risk and to provide further
information on any of the numbered responses.
Assessment carried out by
Job title
Date of assessment
2