President – Trecia Ahlgren Vice President – Nina Stymacks Secretary – Jorie DallaValle Treasurer – Kim Routledge Director of Cheer – Angelique Elfering Board Meeting Minutes May 21, 2015 In attendance:, Nina Stymacks, Kim Routledge, Angelique Elfering, Jorie DallaValle Nina Bye, Laura Tomassetti, Liz Ironside, Amy Gunsallus, Emily McKee, Gina Crosthwaite, Jill Potter, Tara Abernathy, Brandi McMullan Call to Order at 7:03pm President (Trecia Ahlgren) – Absent – in London on business Vice President ( Nina Stymacks)-Feed my starving children – Libertyville IL Discussed volunteer program for entire organization; need to look at a few dates and confirm capacity for volunteers as well as the required adult to child ratio. Treasurer (Kim Routledge) Treasurer update – we currently have $45,000.00 in bank account , however, nothing has been paid for season; i.e. uniforms, competitions, choreography Sponsorship Update – Currently have $2,775 for 2015 season – ½ goes to athlete account who obtained sponsor, ½ to the organization. Fundraiser Update Still have 36 boxes of chocolate left Two site sales scheduled 1. Saturday 5/23 @ Walgreens in Fox Lake 2. Saturday 6/06 & Sunday 6/07 @Jewel in Fox Lake Total sales for each day will be divided by the number of athletes that volunteer and applied to their mandatory fundraising Cheer Director (Angelique Elfering) Competitions – Discussed the available competition dates and locations; voted as a group on preferred locations and Saturday vs. Sunday if we can choose. Competition #1 1. 1st Choice – Opening Day Sunday 9/27 – unlikely we will be able to attend due to lottery. 2. 2nd Choice – Unannounced competition at Jacobs HS – this competition will be similar to Spring competition format. Competition #2 1. Cheer Revolution – Hampshire?? Prefer Saturday 10/17 over Sunday 10/18 Competition #3 Tumbleweed – Sears Centre Saturday 11/7 Competition #4 Jacobs HS - Prefer Saturday 11/14 over Sunday 11/15 Spring Season – Last year the IRCA lost money, therefore this year meeting in August we will have to vote whether or not we are interested and commit to season. Discussed option between Dance, Rec, Super Rec ( All-Star) Mandatory Sideline Practices -2 Fridays 20-25 sideline cheers 5 cheers from Grant HS Amy suggested video recording sideline cheers & burning to disc for girls to practice – up to individual squads. Rosters – Finalized Varsity – 29 athletes (includes 2 boys) Jr. Varsity – 29 athletes 3-4 – 32 athletes K-2 – 24 athletes (includes 1 boy) Coaches email/Practice Structure Discussed the content; a lot of information, although valuable; please follow to ensure consistency between squads. Keep a copy in the binder – good point of reference for newer coaches Discussed reward system – individual vs. team recognition Questions regarding attendance policy – Reviewed the commitment and the balance between activities; generally speaking must be deferred to Head Coach. Cheerleading University – 5/30 & 5/31 Harper College in Palatine Good Classes – can take pick and choose which classes you want to take, do not have to commit to both days Opportunity for further education through Cheer University September Events 9/19 Picture Day 9/20 GJB Cheer & Football @ Grant HS 1. Will have 50/50 2. Wearables for sale August 8 – Pep Rally W/ Football Community Service Project @ Camp Henry Horner Secretary (Jorie DallaValle) – Nothing to report Registration Coordinator (Laura Tomasetti) Discussed sending emails to parents regarding missing Birth Certificates. Will append athletes t-shirt size to final roster and provide to Nina Bye to order spirit shirts a.s.a.p. Marketing Coordinator (Jill Potter) – Nothing to report Wearables Coordinator (Nina Bye) Coaches Shirts (Fancy) This shirt is available for coaches & board members; shirt is “out of pocket” and completely optional. Spirit Shirt (Sparkly) Provided a sample of the Spirit Shirt and request for sizes a.s.a.p. so they may be ordered in time for orientation T-Shirt is paid by the Organization Reviewed items available for sale at Football games, pep rally, etc. Headband – covers ears Umbrellas – golf size Mist bottles Conductor Hat or Gloves –Nina Bye to choose best option Special Events Coordinator (Brandi McMullan) Buffalo Wild Wings Fundraiser – McHenry or Round Lake Eat wings raise $ Bowling – reviewed a few options for fundraiser at Kristoffs 1. Jorie will forward Brandi information she obtained Tumble Night – Look to schedule for a Saturday evening at Layton Open Skate – Skate on Grand – decided against Old Business Spaghetti Dinner Coach Team Building Night out – need to select activity that will include all coaches 1. Bingo at Antioch VFW 6:45-9:30 2. Independence Grove 3. Libertyville Sports Complex 4. Lake Geneva Zip line 5. Whirly Ball 6. Glunz Family Winery New Business Adjourn – 8:47pm Public Comment