University Graduate Council Meeting Minutes
Richards Hall, VPAA Conference Room
June 18, 2015 at 12:00 p.m.
Council Members in Attendance
Dr. Cheryl Smith (COEHP), Chair
Dr. Kimberly Gill (COLS), Past Council Chair
Dr. Andres Jauregui (DATCOB), Chair Elect
Dr. John Ellisor (COLS), Secretary
Dr. Ellen Roberts (Academic Affairs), Assoc. Provost for Grad. Ed.
Dr. Radhouane Chouchane (Turner College)
Dr. Margie Yates (COEHP)
Dr. Tina Butcher (AA), Ex-Officio Member
Ms. Kristin Williams, Ex-Officio Member
Topics
Item 1. Welcome, Lunch, and Approval of May Minutes.
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May minutes approved by the council with the following corrections: (a) the names and
details of faculty members approved or denied graduate faculty status to be deleted; (b)
names of council members making motions and names of those giving the seconds to
motions to be deleted.
Item 2. Report from Associate Provost for Graduate Education.
Graduate Assistantship Forms and Policies:
Dr. Roberts recommended a change to the graduate assistant application form. She
wants the council to add a doctoral fellow category in the section on types of graduate
work. She also wants to add a category for special fellowships. This change is necessary to
allow tuition waivers for students holding Woodrow Wilson Fellowships and the like.
However, these students will not receive stipends from academic departments nor work for
a department like regular graduate assistants. Also, these students will not count toward
the number of grad assistants allowed each department, etc. The new category will allow
the university to use grad assistant funds to match the money the university is to provide as
its in-kind match for the fellowship. The new policy here will be sent out by e-mail for the
grad council’s approval.
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Graduate Council Bylaws:
Dr. Roberts further noted that the By Laws say different things in two different versions
of the laws. These sets of By Laws need to be revised to conform with each other. Thus
Dr. Roberts set up a sub-committee to accomplish this task. The committee members are
Dr. Smith, Dr. Gill and Dr. Roberts. Copies of proposed changes will be sent to members of
the Council at least two weeks prior to the next meeting so that a vote can be taken at the
meeting.
Item 3. Old Business.
The Graduate Council took up the business of reviewing applicants for graduate faculty
status. The council approved ten applicants for full professor status; seven for associate
status with one limited to supervision; four for provisional status with one limited to
supervision; and one applicant denied grad faculty status.
Item 4. New Business.
Graduate Faculty Membership Qualifications:
Dr. Yates discussed the need to revise the categories the council should consider in
approving graduate faculty in order to make the selection process more fair and clear, but
the council took no immediate action on this measure.
Admissions Requirements for COEHP Programs:
Dr. Yates also asked the council to approve changes to the admission requirements for
the M.Ed in Accomplished Teaching, the MS in Exercise Science, the MAT in Secondary
Education, and the MSN in Family Nurse Practitioner programs. The council approved all
the requested changes except for the MS in Exercise Science program. The proposed
changes to this program were sent back for possible revisions. For a more detailed
explanation of all these changes, see the attached program proposals.
Item 5. Announcements.
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Dr. Roberts reminded the council of the Graduate Assistant Training Day on August 21.
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Ms. Williams advised the council that there would be Monday tours of the campus for
perspective graduate students and these students might want to schedule meetings with
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faculty members. She also informed the council of the upcoming Graduate Discovery Day
dates: Saturday, Nov. 14, 2015 and Sat. Feb. 20, 2016.
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Dr. Smith set July 16 as the date for the next grad council meeting.
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Dr. Smith adjourned the meeting at 1:55 p.m.
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