Minutes steering committee
Date: 10th September 2014
Place: Vitero
Participants: David Alonso, Anne Karin Larsen, , Remmelt Veenkamp, Wim Wouters
Excused: Ulla Törnig
Notulist : Wim Wouters
Agenda:
1
Budget ................................................................................................................1
2
Follow up teacher meeting .....................................................................................2
3
Update website .....................................................................................................3
4
Year report ...........................................................................................................3
5
Follow up CMG Madrid ...........................................................................................3
6
Next meeting........................................................................................................4
7
List of appointments ..............................................................................................4
1
Budget
After the CMG meeting in Madrid, Anne Karin asked to clarify the budget presented in the CMG
meeting. It is important to have correct insight in the budget that will be transferred to the new
leading partner.
There is some confusion about the budget for the current year. We need to clarify the result at
some points:



The result of 2013 (6.752 euro) presented in the CMG meeting 2013 was not in the
account.
In the account presented in the CMG meeting, only 7 partners’ contribution is stated, while
this should be 8 partners. InHolland might be the missing partner.
Some costs of Zoonlog and the travel costs of Wim to Mannheim to prepare the teacher
meeting have to be added.
When we take this remarks into account, the account 2013-2014 should be as shown in the table
on the next page.
Remmelt will check this and we will inform the CMG when we have the correct figures.
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ACCOUNT 2013 - 2014
Income
Result 2013
Contribution 8 partners
E-ped revenues
Costs
Travelling Amsterdam - Madrid € 6 752,00 Amsterdam
€ 26 400,00 Travelling Amsterdam/Geel - Mannheim
€ 4 894,00 Travelling Geel-Mannheim
Coordination
Vitero
Zoonlog
Zoonlog
€ 350,00
€ 1 056,00
€ 456,27
€ 12 400,00
€ 3 780,00
€ 130,00
€ 190,00
€ 248,00
Webhuset
TOTAL REVENUES
RESULT 2014
€ 38 046,00 TOTAL COSTS
€ 19 435,73
2
Follow up teacher meeting
2.1
Module 1
€ 18 610,27
Jochen has senta mail regarding the reading list. At this moment there are some open questions.
Wim and David responded to the mail about the references for the reading they proposed. In the
teacher meeting there was an appointment that Inger Kristin would send more literature about
the topic child welfare. Decisions about the reading list have to be made quickly, because the
course will start soon.
Barbara will be the new teacher in M1. Until now she didn’t finish the e-ped course. Anne Karin
has sent her a mail regarding the unfinished work in the e-ped course. Until now there was no
response. We discussed this already in the teacher meeting and concluded that Barbara would
finish the e-ped course and start as teacher in M1. We will not come back to this decision, but we
will ask Jochen to be aware that Barbara might need some extra guidance through the course.
We also will ask Gudrun to help and guide Barbara. In this way, not all the work is for Jochen as
head teacher. Wim will send a mail to Barbara, Jochen and Gudrun before the start of the
course.
2.2
Module 2
Fernando delivered an adjusted reading list.
Remmelt wil contact Lund University and will ask who will do the external assessment of M2.
2.3
Module 3
InHolland has decided that Rina can’t be paid as head teacher for M3 in the period of her
retirement. Because Thomas More has less hours in the work share, Wim will take this
responsibility. Remmelt will become teacher if the group needs 4 teachers. Maybe Bieke will be
back in the spring semester, but this is not certain. In the appendix, there is an adjusted
overview.
There was a remark about the feedback from one student. This was not about this module. We
discussed this in the teacher meeting and decided to take action on this. All modules will discuss
the expectations about tasks in the teacher meetings during the course. Special attention is
needed for new teachers and for the way we communicate about the procedure in case of a
complaint. However in this case the procedure was followed in a correct way.
Some assessors delivered the feedback in pdf.files. Remmelt couldn’t manage to put this
feedback on the platform, before holidays. He will ask the assessors to send him a WORD.file and
add the feedback on the platform.
Anne Karin has negotiated a reduction for the book ‘participation in community work’ as well as
for the other main book about skills in neighbourhood work with the publisher. The paperback
version of each book will be £ 30 and when students order the book from the publisher they will
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get 20% reduction of the price. She will inform you about the code they need for this after she
has received the applications for M3. She will inform us later on how to get this reduction. The
paperback edition will cost approximately 50 euro.
Wim has to get in contact Nordland to make sure that Yan will be teacher in M3.
2.4
E-pedagogy
Special attention is asked for the promotion of the course at our universities. On this moment
there are 3 applicants of HIB. These participants will pay, because they don’t belong to the
faculty of Social Work.
Hours for external assessor and Grete Oline as head teacher and teacher will have to be paid.
The expenses for the eped course was in 2013 approx. 18000NOK (€2300) for external
assessment. This year Wim is going to be teacher and internal assessor and will do this as his
workload in VirCamp. Grete Oline is going to be the head teacher and teacher in the course –
estimated to 150 hours. Looking at the number of hours in the work division overview sent by
Wim , HiB has a workload of 568 hours for the next year. This is far more than they are supposed
to have and we therefore suggest that the workload of Grete Oline (HIB will have to pay for her
work) will be paid by the consortium. Estimated costs will be around €8300,-. We have calculated
with 10 students in the eped course and depending on how many participants that have to pay
we will be able to cover some of the costs from this or if not from the surplus in the VirCamp
budget. The result as shown before, if correct, would make this possible.
David argues that there is a similar situation for Carmen, that is not part of Complutense and
does the work now in her free time. In the past, Complutense did most hours year after year.
Conclusion
Throughout the years, some partners systematically did more hours in workshare, others did less.
It might be a solution for example, to limit the hours in work share up to 300 hours for a partner.
The hours above this amount will be paid by partners that don’t have the ability to deliver more
teaching hours. The imbalance in teaching hours is caused by the differences in the duration of
courses. If you deliver a teacher in M3, this means a lot of more hours than for example a
teacher in M1. Some partners don’t have the expertise to deliver a teacher in M3.
Of course this kind of decisions are subject of the CMG. Wim will prepare a note that can be
discussed in the CMG meeting.
We also will await the results of the applicants for the E-ped course that will pay.
3
Update website
There has for a long time been a need for update of our VirCamp website. The flash at the
opening page is not compatible with ipad/smartphones and this is important. Anne Karin has
asked for a price from atheir Centre for New Media (CNM) if they could modify the layout of the
site. The blog is not used except by Anne Karin, and we suggest that the page instead of three
columns will have two and the blog will be taken out. The page will be accessible for smart
phones and ipad, and the WordPress will be upgraded and taken backup of the database
(estimate 30 hours of work).
She suggest that the promo videos will be more visible at the front page by using video slides.
This means some changes in the page design. An example of how this can be can be see here:
http://kildekompasset.no showing how another website has done this (this will take 20 hours)
The total amount of cost for 50 hours of work will be NOK 17000,- or €2088,The steering committee advises positive and suggest to start with this as soon as possible.
4
Year report
Remmelt did not manage yet to put the final version of the year report on the website. He will
update the year report based on feedback received and finish this next week.
5
Follow up CMG Madrid
Gudrun contacted a Swiss partner (St. Gallen). Wim will have an appointment within a few weeks
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Wim will send a reminder to all partners to contact solid existing partners and raise interest.
Anne Karin will do this at the Nordic conference on social work in Malmø in October.
6
Next SC meeting
17th October
13.30- 15:30
Vitero
7
List of appointments
Action
Name
Check the account and deliver the correct balance, result and
budget.
Remmelt Veenkamp
Mail to Jochen, Gudrun and Barbara regarding follow up M1.
Wim Wouters
Contact Lund University external assessor M2.
Remmelt Veenkamp
Contact Nordland about the teacher job in M3.
Wim Wouters
Inform partners about the conditions to buy the book
‘participation in community work’ with reduction
Anne Karin
Put the remaining feedback on the assignment of M3 on its
learning
Remmelt Veenkamp
Finish the year report
Remmelt Veenkamp
Make a discussion note for CMG regarding work share and
paid teaching hours
Wim Wouters
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