‘APPENDIX 4 TO ANNEX A
TO CBY/16/1/TRG
D/D APR 14’
Template for Research Papers
Air Symposium - 2014
FA Author1, SB Author2, and TCD Author3
1Address of Author 1, Country
2Address of Author 2, Country
3Address of Author 2, Country
1 <first.author@first-third.edu>, 2 <second.author@second.com>, 3 <third.author@first-third.org>
Abstract— This document gives formatting
instructions for authors to prepare papers for
presentation and publication in the Air Symposium
2014. As an accredited institution of the
Kotelawala Defence University (KDU), SLAF
Academy China Bay follows the standards set forth
by the KDU for Academic Symposiums. This
document can be used either as a set of
instructions or as a template into which author can
type the text directly. The template has adopted
good-practices used in scientific publications,
which are also compatible with Social Sciences and
Humanities.
Keywords— At least 3 keywords
I. INTRODUCTION
This document is a template and it adopts
standard practices used by researchers in both
hard and soft sciences. In particular, we have used
IEEE guidelines (IEEE, 2013) for structuring the
page layout and Harvard style (HBS, 2012) for
citations and references. WHO Style Guide of the
World Health Organisation (WHO, 2004) was used
as a common guide. Other practices adopted in
this template are common to both hard and soft
science domains. You can download an electronic
copy of this template from www. web as an MS
Word file and type the paper on it.
II. PAGE LAYOUT
Perhaps the easiest way to comply with the
Symposium paper formatting requirements is to
use this document as a template and simply type
your text into it. When using this as a template
one does not need to worry about page layout,
fonts, etc.
Page Format
The paper size that should be used must be
corresponding to A4 which is 210 x 297 mm
(8.27"x 11.69”). The margins should be set as
follows:
 Top = 20 mm (0.75")
 Bottom = 20 mm (0.75")
 Left = Right = 20 mm (0.75")
Set <Bullets> to <None>, do not use auto bullets.
The paper should be in two column format with a
space of 4.00 mm (0.15") between columns.
Line spacing shall be <exactly> and <13 pt>, and no
space before & after in the paragraph formatting.
Keep one blank line space between 2 paragraphs
as formatted in this document. Papers, excluding
the separate "Abstract Only" portion, shall not
exceed six (06) pages in length
III. PAGE STYLE
No paragraph should be indented. All paragraphs
should be justified, i.e. both left-justified and rightjustified.
A. Text Font of Entire Document
The entire document should be in Calibri. Other
font types may be used if needed for special
purposes. Recommended font sizes are shown in
Table 1.
B. Title and Author Details
Title should be in 16 pt Regular font. Author
name/s should be in 11 pt size. Author affiliation/s
should be in 10 pt Italic. Email address/es should
be in 9 pt size as shown in this page.
Table 1. Font sizes for this publication
Font
Size
9
9
10
Regular
table caption,
figure caption,
reference item
Email address
Body text
Appearance
Bold
No
No
abstract
Heading
(Italics &
bold)
No
10
level-1 heading (in
Small Caps),
paragraph
11
author name
No
16
Title
Yes
Italic
reference item
(partial)
No
abstract (body)
level-2, level-3
headings,
author
affiliation
No
Only where
required
All title and author details should be in singlecolumn format. Only the title and author names
should be centred. First letter of every word in a
title should not be capitalised except for names
and relevant technical terms (eg. Biological terms).
Author’s name should not show any academic,
defence
service,
personal,
professional,
membership titles or post nominals. Also degrees
and other qualifications should not be shown with
authors’ name.
No more than 3 levels of section headings should
be used. All headings should be in 10 pt font.
1) Level-1 Heading: This heading should be in
Small Caps, centred. For example, see heading “III.
Page Style” of this document. The level-1 heading
carries a number in Roman upper case except for
headings “ACKNOWLEDGMENT” and “REFERENCES”.
2) Level-2 Heading: This heading should be in
Italic, left-justified and numbered using an
uppercase alphabetic letter followed by a period.
For example, see heading “C. Section Headings”
above.
3) Level-3 Heading: This heading should be leftjustified in italic and numbered with an Arabic
numeral followed by a right parenthesis. The level3 heading should end with a colon. The body of
the level-3 section immediately follows the level-3
heading in the same paragraph. For example, this
paragraph begins with a level-3 heading.
Figures and Tables
Figures and Tables should be centred in the
column. Large Figures and Tables may span across
both columns. Any Table or Figure that takes up
more than 1 column width should be positioned
either at the top or at the bottom of the page.
Such details can be briefly included at the end of
the paper as a short note of each author with his/
her photograph under Author Biography.
Maximum of 9 lines has been allocated for each
author.
The family name should be written as the last part
of each author’s name (eg. ABC Perera or Amal BC
Perera).
Use superscript numbers in ascending order for
each author as shown, and use these numbers for
indicating relevant postal and email addresses of
authors. Email address is compulsory for the
Corresponding author.
Each affiliation should include, at the very least,
the name of the institution/ company and the
name of the country to which the author is
attached.
C. Section Headings
Figure 1. A line graph using colours
Graphicsmay be in full colour. All colours will be
retained on the PDF. Graphics should not use
stipple fill patterns because they may not be
reproduced properly. Please use only SOLID
FILLcolours which contrast well both on screen and
on a black-and-white hardcopy, as shown in Fig 1.
Always start the word Table or Figure/ Fig with an
uppercase/ capital letter as shown in this page.
When you include images, make sure that the
resolution is adequate to reveal the important
details in the Figure.
Please check all Figures in your paper both on
screen and on a black-and-white hardcopy. When
you check your paper on a black-and-white
hardcopy, please ensure that:

The colours used in each Figure contrast
well,
 The image used in each Figure is clear,
 All text labels in each Figure are legible.
E. Figure Captions
Figures should be numbered using Arabic
numerals. Figure captions should be in 9 pt
Regular font. Captions of a single line (eg. Fig 1)
should be centred whereas multi-line captions
should be justified. Captions with Figure numbers
should be placed after their associated Figures, as
shown in Fig 1.
F. Table Captions
Tables should also be numbered using Arabic
numerals starting from 1. Captions with Table
numbers should be placed as shown in Table 1 in
the same way of labelling Figures.
G. Page Numbers, Headers and Footers
Page numbers, headers and footers should NOT be
used. Please write the page number by hand on
the hard copy in the x/t form at the bottom center
of the page. Please keep a hardcopy with you, and
it may be required to be submitted if your soft
copy has software troubles.
H. Links and Bookmarks
All hypertext links and section bookmarks will be
removed from papers during the processing of
papers for publication. If you need to refer to an
Internet, email address or URL in your paper, you
should type out the address or URL fully in Regular
font within <…> marks (see the next paragraph).
I. Units and Symbols
SI system should be followed, and if required nonSI units could be given within parenthesis.
Please note that Units have Symbols and not
Abbreviations, which are not written in plural form
(eg. 5 km and not 5 kms, 12 h and not 12 hrs). Also
leave a one letter space between the numerical
figure/ value and the symbol of the unit as shown
in the above statement.
The SI Symbol for litre is ‘l’ (lowercase l), and to
avoid possible confusions the non SI symbol ‘L’ is
used (eg. 2l is written as 2 L). The time of the day is
given in 24 hour clock, H has been used to denote
it (eg. 15.30 H).
J. Citations and References
Citations in the text to the source in the reference
list with one or two authors should show authors
and the year. When there are three or more
authors in the source, the citation should show
only the name of the first author followed by et al.
in the text. Use family name/s only and no initials.
Also do NOT give page number/s with the citation.
Do not plagiarise, and plagiarising is unethical. For
each piece of information taken from other
sources except for well known facts, you should
give the relevant citation in the text and the
source in the list of references.
Note that showing citations at the beginning,
somewhere in the middle or at the end has slight
differences as follows. When citing at the
beginning of a sentence it should appear like,
Gallage and Colomboge (2013) argued that
machine translation is a solution for….... In
contrast if you cite the source in the middle or at
the end of a sentence, you should follow the style:
Machine translation provides a potential solution
for language barrier (Gallage & Colomboge, 2013).
If you cite for more than one source, the citations
to different sources should be separated by a
semicolon (;). For instance, you may have a
sentence like: Many economists (Perera, 2013;
Gallage & Colomboge, 2013; Silva, 2012) have
identified a rapid growth in the economy of Sri
Lanka.
Any quotation should follow the same principles,
yet an extract from a source should be included
within quotes in the usual citation style. For
example, “In 2015, IT industry will generate 1
billion USD export revenue for Sri Lanka” (UNDP,
2010). Also do NOT give page number/s with the
quotations.
The list of the References should not be
numbered. All reference items should be in 9
ptfont. Please use Regular and Italic styles to
distinguish different fields as shown in the
Reference list. Arrange the list of references in
alphabetical order of the family name/ surname of
the first author. Examples of reference items of
different categories are listed below.


Journal articles
 tech reports
conference
 thesis
paper
 web pages
 books
 patents
 book in a series
The relevant reference as a URL in the list will be
the complete URL with the title of the article if
available. It is essential to include the date of
accessing given as ‘Accessed 12 Jan 2012’. In case
of referring to a URL, if the author is unknown, use
the web URL within <...>, in the text as the
citation.
K. Abbreviations and Specific Symbols
When any abbreviation occurs for the first time in
a paper, it should be given in full words followed
by the abbreviation within parenthesis. Specific
symbols also should be treated in the same
manner.
IEEE,(2012).http://www.ieee.org/publications_sta
ndards/publications/authors/author_templates.ht
ml> reparation of papers for IEEE transactions and
journals - 2013. Accessed 27 March 2013.
Karnik A (1991), “Performance of TCP congestion
control with rate feedback: TCP/ABR and rate
adaptive TCP/IP,” Doctoral thesis, Indian Institute
of Science, Bangalore, India, Jan.
Metev SM and Veiko VP (1998).Laser Assisted
Microtechnology, 2nd ed., R. M. Osgood, Jr., Ed.
Berlin, Germany: Springer-Verlag
Padhye J, Firoiu V, and Towsley D (1999). “A
stochastic model of TCP Reno congestion
avoidance and control,” Univ. of Massachusetts,
Amherst, MA, CMPSCI Tech. Rep. 99-02.
Shell M. (2002). IEEEtran homepage on
CTAN.[Online].Available:http://www.ctan.org/texarchive/macros/supported/IEEEtran/
Sorace RE, Reinhardt VS, and Vaughn SA (1997),
“High-speed digital-to-RF converter,” U.S. Patent 5
668 842, Sept. 16.
L. Copyright Material
For copyright materials, the source of previously
published material should be included in the
caption for the table, figure or photograph.
Wegmuller M, von der Weid JP, Oberson P, and
Gisin N (2000), “High resolution fiber distributed
measurements with coherent OFDR,” in Proc.
ECOC’00, 2000, paper 11.3.4, p 109.
ACKNOWLEDGMENT
The heading of the Acknowledgment section and
the References section should not be numbered.
We have adopted IEEE and Harvard styles for
preparation of this document with relevant
modifications. Please do not acknowledge persons
by their posts/ positions. You may acknowledge
funding organizations, research institutes and
those who have supported your research work.
WHO, 2004. WHO Style Guide, World Health
Organisation, Geneva.
Zhang S, Zhu C, Sin JKO, and Mok PKT (1999).“A
novel ultrathin elevated channel low-temperature
poly-Si TFT,” IEEE Electron Device Lett., vol. 20,
569–571 pp, Nov.
BIOGRAPHY OF AUTHORS
1Author
EXAMPLES LIST OF REFERENCES
Breckling J Ed. (1989). The Analysis of Directional Time
Series: Applications to Wind Speed and Direction, ser.
Lecture Notes in Statistics. Berlin, Germany: Springer,
vol. 61.
HBS, (2012).<http://www.libsrary.hbs.edu/guide/
citationguide.pdf> Harvard Business School (HBS),
Citation Guide, Academic Year 2012-13.Accessed 28
March 2013.
is a lecturer of Civil
Engineering of University of
Moratuwa, Sri Lanka.
His
research
interests
include
structural
engineering
and
Photograph
Construction
project
Management. He has produced
Author 1
more than 50 referred international and local Journal
publications to his credit. He has been a senior
member of the editorial board of Journal of Civil
Engineering for the last 20 years. Prof. A. Author has
supervised twenty PhD projects and examined more
than 10 PhD theses. At present he works as the….
3Author
Photograph
Author 3
is a lecturer of Civil Engineering of University of Moratuwa, Sri Lanka. His research interests include
structural engineering and Construction project Management. He has produced more than 50 referred
international and local Journal publications to his credit. He has been a senior member of the editorial board
of Journal of Civil Engineering for last 20 years. Prof. C. Author has supervised twenty PhD projects and
examined more than 10 PhD theses. At present he works as the….