Panhellenic Council Meeting Minutes
January 22, 2015
Call to Order: 5:30pm
 Reciting of the Panhellenic Creed
 Reading of the Greek Mission Statement
o Read by: Vice President of Council Management Nikki Kramer
Roll Call:
 Alpha Sigma Alpha
o Mikaela Bordewick
o Lexi Stauffacher
o Emerald Yeshidagne
o Sedona Kintz
o Marissa Carlson
o Theresa Eggleston
o Jessica Fischer
 Alpha Chi Omega
o Kacey Slattery
o Ingrid Karlsrud
o Sarah Senden
o Kassie Koppen
o Jennifer Oelfke
o Katelyn Telthoester
o Molly Gallagher
o Emily VanBergen
o Gretchen Woessner
o Jasmine Collier
o Rosa Hayes
 Gamma Phi Beta
o Tiffany Maunu
o Elizabeth Herrick
o Morgan Clark
o Jasmine Shipman
o Haley Severson
 Sigma Sigma Sigma
o Haylee Sieben
o Rachael Grooms
o Thea Rief
o Julia Armstrong
Approval of Minutes: (January 15, 2015) Approved as emailed.
Open Forum: None
Executive Reports:
VP of Council Management- Nikki Kramer
 Contact Information
o Email: nikki.kramer@mnsu.edu
o Cell #: (320) 583-8515
 Office Hours
o Tuesday 3:00pm-4:00pm
o Thursday 3:00pm-4:00pm with Colby
 Off-Weeks
o January 29th – No PHC Meeting but we will have Paper Minutes
 The Entire PHC Executive Council will be at AFLV.
o February 26th
 Alpha Sigma Alpha and Alpha Chi Omega
o March 26th
 Gamma Phi Beta and Sigma Sigma Sigma
o April 23rd
 PHC Executive Council
 Secretary Roundtable – efficient minute taking tips
o Tuesday, February 10th at 9:00pm in MH210
o This roundtable is open to anyone, not just chapter secretaries.
o Must have at least one representative from your chapter present.
 Treasurer Roundtable – budget tips
o Monday, February 16th at 9:00pm in MH210
o Treasurers should attend, if she cannot attend send replacement.
 Invoices will be sent out by next PHC meeting and will be due Thursday, February 12th by PHC.
o Delegates please give me your Treasurers contact information after meeting.
VP of Recruitment- Molly Polzin
 Contact Information
o Email: molly.polzin@mnsu.edu
o Cell #: (507) 581-4344
 Office Hours
o Wednesday 12:00pm-2:00pm in the GO
 12:00pm-1:00pm with Chris
 Sorority Social
o Tonight (Thursday January 22nd) in CSU 245 from 8:00pm-10:00pm
o Setup is at 7pm. Clean-up is from 10pm-11pm.
o NO OUTSIDE FOOD
o If active members want to they can bring their own water bottles to fill up at the
fountain (water only!)
o Spread the word!
 Recruitment Round table
o Wednesday March 4th at 8pm CSU 201
 All Recruitment Chairs
 All Chapter Presidents
 All 2015 Pi Rho Chis
 Anyone else interested in hearing more about recruitment! 
 Pi rho chi apps are out on Orgsync Panhellenic Portal  Forms  Pi Rho Chi Application
o There will be 14 Pi Rho Chis this year (3 Head Pi Rho Chi’s, 8 original Pi Rho Chi’s, and 3
Deputy Pi Rho Chi’s)
o Each chapter will have a voted delegate this year for formal recruitment that is the
middle man between Head Rho Chi’s and chapter President’s and Recruitment Chair
 Recruitment Rulebook
o The changes within the rulebook are highlighted in yellow.
VP of Member Education and Development- Kammie Beyer
 Contact Information
o Email: kammie.beyer@mnsu.edu
o Cell phone: (320) 287-1622
 Officer Hours
o Mondays 3:00pm-4:00pm with Akorede
o Wednesdays 12:30-1:30pm
 Roundtables
o New Member Education Roundtable- Monday, February 9th at 9:00pm in CSU 201
o Education/Scholarship Roundtable- Wednesday, February 25th at 9:00pm CSU 204
 If your officer or chair person cannot attend they must send someone in their
place.
 Roundtable topics will be emailed out at least one week in advance so that the
attendees have time to think of questions and ideas for the discussion.
 New Member Workshops
o Tuesday, February 24th at 8:00pm in MH103
o Wednesday, March 4th at 7:00pm in MH102
 Please encourage all new members to attend! It is important to start off their
experience of being Greek by seeing that we are all a community.
 Fraternal Values Society (FVS)
o First session- Friday, February 13th at 1:00pm in MH209
 FVS will be on every other Friday, alternating with Emerging Leaders.
 There are 5 sessions including initiation.
 The application is available on OrgSync in Maverick Greeks forms.
 It is open to anyone and has a $75 one-time membership fee.
o FVS is a growing organization on our campus that focuses on learning about yourself,
your leadership style, and strengthening your values. Past initiates are currently serving
in roles on PHC and IFC and as chapter presidents and officers.
 Emerging Leaders
o First session- Friday, February 20th at 1:00pm in MH209
 Emerging Leaders will be on every other Friday, alternating with FVS.
 There are 5 sessions.
 The application is available on OrgSync in Maverick Greeks forms.
 It’s free for any member!
VP of Marketing and Public Relations – Ashley Brittain
 Contact Information
o Email: ashley.brittain@mnsu.edu
o Cell #: (262) 391-6912
 Office Hours
o Monday 2:00-3:00pm with Steven
o Wednesday 2:30-3:30pm
 Marketing and Public Relations Roundtable
o February 5th at 8:00pm in CSU 204
o Marketing and Public Relations Chairs and Assistants are welcome to come.
 Reminder to send the newsletter articles and pictures by the next PHC meeting for the
newsletter.
 -Let me know as soon as possible when chapter events are set.
VP of Community Service and Philanthropy- Alex Simonieg
 Contact Info
o Email: alexandra.simonieg@mnsu.edu
o Cell #: (701) 590-3404
 Office hours:
o Tuesday 2:00-4:00pm
 Community Service Roundtable
o Tuesday, February 10 at 9pm in MH213
o
Any members with positions involving community service/philanthropy should
attend.
 Community service hours should be up on OrgSync soon
o They will all be collected on OrgSync and will no longer be accepted by email.
o Community service or philanthropy chair from each chapter will submit one form due
the first PHC meeting each month.
 Dance Marathon
o Bake sale sometime during the week of February 16-20.
o Chapter with highest percentage of people signed up by February 14 will receive some
kind of treat.
o Link to register is on the Dance Marathon and Maverick Greeks Facebook pages.
o Greeks who are involved in other RSO’s should be encouraging them to make teams.
VP of Risk Management- Hanna Peterson
 Contact Info
o Email: hanna.peterson@mnsu.edu
o Cell #: (952) 913-7403
 My Office Hours:
o Mondays 12:00pm-1:00pm
o
Tuesdays 11:00am-12:00pm with Connor
 We might not always be in the Greek Office
 Risk Management Roundtables:
o Thursday, February 26th at 9:00pm in CSU238
 Time Change from 8:00pm to 9:00pm
o Risk Management chairs should attend.
o Just a reminder that if they cannot attend please send another representative.
 Sober Monitor Training: Next Week!!!
o Monday, January 26 at 9:00pm in AH101
o Tuesday, January 27 at 7:00pm in AH101
 Social Planning forms.
o I would like to remind everyone that planning forms for:
 sorority only events are due to the PHC Portal
 events with both sororities and fraternities are due to Maverick Greeks Portal
o Alpha Sigma Alpha
 Approved:
 Sisterhood for 1/29/15
 Social with Tau Kappa Epsilon for 1/28/15
 Polar Plunge 2/7/15
o BRR stay warm ladies!!
 Bowling Sisterhood 2/1/15
o Alpha Chi Omega
 Approved:
 Bowling Social with Tau Kappa Epsilon for 1/29/15
VP of Conduct Review- Briona Thomson
 Contact Information
o Email: briona.thomson@mnsu.edu
o Cell #: (507) 381-8718
 Office Hours
o Thursday 2:00-4:00pm
 Bylaw/Judicial Board Training Session Roundtables
o Thursday, February 26th at 2:30pm in CSU238
 Time change from 4:30pm to 2:30pm
o Parliamentarians, Risk Management, Chapter Relations/Standards should attend.
 Please remember to review the by-laws with your chapters this week and vote on them or bring
changes for the next PHC meeting.
 Incident Reports are now on the PHC and Maverick Greeks OrgSync Portals.
 Bylaw of the Week:
o
No chapter may provide alcoholic beverages at a recruitment event. Even if PNMs come
over to a house and there is alcohol being consumed it is still considered a recruitment
event.
President- Brianna Werner
 Contact Information
o Email: brianna.werner@mnsu.edu
o Cell #: (763) 647-8046
 Office Hours
o Tuesday 12:30pm-1:30pm
o Thursday 4:30pm-5:30pm
 House Keeping Items:
o Please keep the GO clean from trays, garbage, books etc. It is not a locker room.
o Appropriate discussions in the SLD area
 Tentative All Greek Schedule
o Social half-hour 9:00pm
o All Greek 9:30pm
o January 27th in Ostrander
o February 24TH in Center Ballroom
o March 31st in Center Ballroom
o April 21st in Trafton C121 will start at 8:30pm due to Basket Auctions
 If you would like to speak at All Greek please let me know by tomorrow!
o Scot Zellmer- Ed Talk
o Shirley L- OPA
o Kaitlyn Anderston- Health Services
o Nikki- OOO
o Sarah Schleisman- DM + videos
o Molly & Chris – Recruitment, Pi Rho Chi Apps
o Carl Vagle- Student Ambassadors
o Kammie & Akorde – Pie for Pi
 Minute to win it
o Toilet paper challenge!
o Tyler from Gillette’s will be coming to play this with us.
 Monthly Chapter Reports Due the 1st PHC meeting of the month VIA orgsync.
o https://orgsync.com/65853/forms/129971
Asst. Director of Student Activities for Greek Life- John Bulcock
 AFLV trip meeting TONIGHT (Thursday 1/22) at 7 p.m. in Student Activities Office. Should be
quick.
 Greek Awards meeting regarding revised structure and criteria taking place at 1 p.m. on Friday
in the Student Activities Office-around the main table. One rep/chapter, if interested, please.
 Adam Beckerleg, representative from Sigma Alpha Epsilon, is on campus through 1/27. Stop by
and say hi if you see him. If you know men who have chosen not to go Greek with any of our
existing groups, but who would make good fraternity men, he would appreciate
recommendations.
 Composite contract info request sent to chapter presidents. We are due for a new contract.
o Spring Chapters will have composite pictures will be the week before Spring Break
 Final Grades Out
 Greek Housing Meeting 10:00am on Friday, February 13. Location TBA
 Individual Greek Awards, Brotherhood/Sisterhood posted in MavSync, CoTY and Most Improved
being posted on maverickgreeks.com today. Criteria are same as 2013 packet, so build
application around that.
Greek Life Graduate Advisor- Sarah Schliesmann
 Dance Marathon
o Make sure that everyone is signing up!
 All Greek attendance is important and we are a community as a whole.
 Grade Reports are out for last semester.
o All Greek GPA – 3.01
o All PHC GPA – 3.17
Old Business:
 Circle of Sisterhood Panhellenic Philanthropy
 Nikki: Entertained a motion to open the floor on discussion on the tabled motion.
 Kasey: So moved.
 Haylee: Second
o Kacey: I move to table until the next PHC meeting.
o Mikaela: Second
o Nikki: Motion Passed. Tabled until February 5th PHC Meeting.
New Business:
 Bylaw Revisions
o Nikki: Entertained a motion to open the floor on discussion of bylaw revisions.
o Mikaela: So moved.
o Tiff: Second
o Briona: We are currently working on updating the bylaws. We will bring it to the next
meeting. If the chapters want to change anything let us know. Bring the changes to the
February 5th meeting.
o Nikki: All the suggestions will be brought back to the chapters and then we will vote on
them.
o Tiff: Yield to Jasmine.
 Jasmine: Will the recruitment rules be changed as well?
o Molly: There are just a few changes in the bylaws. The recruitment rule book is
separate.
o Jasmine: Will the changes be the same as IFC?
o Nikki: If there are any major changes we will make sure to change them will IFC.
 Recruitment Rulebook
o The changes within the rulebook are highlighted in yellow.
o Molly: The recruitment rule book will be sent out to be reviewed by chapters at their
next meetings. Hopefully we can vote on it the next week.
 Nikki: Delegates make sure to be passing this information on to your chapters.
Chapter Reports:
 Alpha Sigma Alpha
o Had a successful recruitment event.
 We sang karaoke.
o We have a TKE social exchange coming up.
o Excited for the Sorority Social tonight.
 Alpha Chi Omega
o We had our chapter retreat last weekend.
o We are looking forward to the Sorority Social tonight.
o Sloppy Joes with AXOs will be on February 21st and will be at the College Town club
house. Time is still to be decided. Look for more details to come.
 Gamma Phi Beta
o Eager for the Sorority Social tonight.
o Excited for our social with AXO.
o We are very proud to have earned a 3.3 GPA last semester.
 Sigma Sigma Sigma
o Great retreat last weekend.
o Excited for the sorority social.
o Sending officers to Officer Academy in Chicago this weekend.
Announcements:
 John: Karen Anderson is looking for people to help coordinate “The Big Event” service day in
April. Contact karen.anderson@mnsu.edu for info.
 John: Community Engagement Fair February 3rd from 10am-1pm in Ballroom
 John: CSU hiring technical assistants to work with sound, lighting, projection. 15-20 hours per
week. Some experience or knowledge necessary. Check out Mav Jobs for the posting.
 Brie: Please email Riley your Greek Week chair contact information. Here contact information is:
riley.devenport@mnsu.edu
Meeting Adjournment: 5:57pm Second by Mikaela.