VOLUNTEER HANDBOOK
2015
R.O.L.E. FOUNDATION
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Visa
All volunteers must have a social budaya visa (social cultural visa) for Indonesia. If
your application to volunteer is accepted, R.O.L.E Foundation can assist you with
securing this visa by providing you with a letter of sponsorship to support your visa
application. We can also help you extend your visa if required. A social cultural is
valid for 2 months, and can be extended up to 4x, allowing you to stay in Indonesia
for a maximum of 6 month. If you wish to volunteer any longer, you will have to
leave the country and apply again.
NOTE: Please allow ample time (min. 1 month prior to departure) to apply for
the visa at your local Indonesian Embassy!
Insurance
All volunteers are required to provide proof of comprehensive travel/medical
insurance. This must include emergency evacuation coverage. ROLE cannot provide
insurance cover for volunteers or interns.
Vaccinations
We recommend the followings vaccinations for volunteers traveling to Indonesia:
Adult Diphtheria & Tetanus: Single booster recommended if none in the previous 10
years. Side effects include sores and fever.
Hepatitis A: Provides almost 100% protection for up to a year, a booster after 12
months provides at least another 20 years protection. Mild side effects such as
headache and a sore arm occur in 5 % to 10% of people.
Typhoid: For volunteers who may eat or drink outside major restaurants and hotels.
We highly recommend this!
Rabies: Three injections in all. A booster after one year will then provide 10 years.
Malaria: Bali is not a malaria risk area, but Lombok is. If you want to make a trip to
Lombok take Deet-based or malaria pills for your trip. You can get malaria pills at the
pharmacy.
Visit your doctor or a travel medicine provider 4 to 6 weeks before your trip. You can
claim your vaccinations on some health insurance, so check your health insurance!
Motorbike
We strongly recommend volunteers to hire a motorbike for the duration of their stay
in Bali, for work and leisure use. Please check with your travel insurance prior to
departure if you are covered for driving a motorbike in Indonesia.
Generally, you need to have an International Driving Permit (IDP) valid for driving
a motorbike and wear a helmet. Check that your IDP has a stamp for Category A
vehicles, a stamp for Category B (cars) does not cover you. If not, you have to
purchase a local motorbike license (Fee at time of writing: 250,000 Rp, valid for 1
month) at the Police Station in Denpasar.
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NOTE: If you have an accident, your travel insurance will not pay for your
medical expenses unless you can provide a license and you were wearing a
helmet.
Other
Volunteers and Interns are required to provide their own laptop (if this is not possible,
we can find alternative solutions). Free lunch will be provided and we can provide
volunteers with help in finding accommodation.
NOTE: All internships are voluntary; hence no financial reimbursement can be
offered to interns.
General Requirements
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Fluency in English, Basic Bahasa Indonesia is a bonus!
Excellent written/oral communication and interpersonal skills
Ability to work cross-functionally and to multi-task
Ability to work independently and as part of a team
Strong attention to detail
Strong cultural sensitivity
Advanced knowledge of Microsoft Office including Outlook, Word, Excel,
PowerPoint and Internet Explorer
Knowledge of R.O.L.E. Foundation and its mission as a non-profit
organization
Expectations
 Minimum commitment: 3 month, preferably: 6 months
 working time is Monday - Friday, 8 hours per day with one-hour lunch break
(Free lunch and drinks included)
 Costs for flights, accommodation and comprehensive travel insurance are
carried by the volunteer/intern
 Recommended: International Driving Permit (IDP) or Local License valid for
motorbike
 Smart-casual wear required for working in the office, not t-shirts or jeans
 You have to provide your own laptop to work in the office
Benefits
 Broaden your understanding of the non-for-profit community
 Enhance leadership skills
 Gain real-world work experience
 Gain references and resume strength
 Convert your academic knowledge into industry skills
 Learn more about yourself and your future career interests
Pre-Departure Fundraising
Operating as a non-for-profit organization we aim to allocate as many of our
resources as possible to the completion of our sustainable development programs.
However it is a harsh reality that no project can come to fruition without incurring
operational costs. To help us overcome this, we ask that all volunteers commit to a
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fundraising target of minimum 700 USD (or equivalent in local currency) prior
to their arrival in Bali. All money raised will cover the base costs of hosting interns,
including daily lunch provisions, and any excess will be allocated to our projects in
women’s education and environmental sustainability.
Please transfer the amount at the latest 1 week before starting to work at ROLE via
our PayPal account. Go to rolefoundation.org/donate.
STATIONS AVAILABLE
Administration
Responsibilities:
 Work side-by-side with the CEO
 Attend meetings and report meeting minutes
 Prepares mail appeals and acknowledgement letters for donors
 File organisation
 Database entry
 Assist with the monthly e-newsletter
 Assist with media reports
 Other ad hoc tasks
Additional Requirements
 Work experience or studies in business administration is highly favourable,
but not necessary
Graphics and IT
Responsibilities:
 Engage and inspire our target audiences
 Creation of R.O.L.E’s marketing materials
 Use of Adobe Creative Suite
 Re-sizing images
 Designing print and web graphics
 Printing and distribution of marketing materials for events
 Provide IT support to staff and other interns/volunteers
Additional Requirements
- Knowledge of the Adobe Creative Suite, especially Photoshop, Illustrator, and
InDesign
Fundraising/ Marketing
Responsibilities:
 Create and implement marketing strategies for fundraising campaigns and
events
 Produce innovative content for the organisation
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Manage social media accounts including Facebook, Twitter, and, Instagram
Contact Universities, Associations, Religious Groups etc. to solicit
fundraisers
Write up Marketing Materials including campaigns, social media posts,
program write ups, project packages
Background research and statistics for data to use on grant availability.
Grant opportunity research and writing
Cold calling and contacting hotels and businesses to hold donation boxes as
part of the Give Back to Bali Program
Cold calling for event promotion.
Organization of event rundown.
Communicate results with the Head of Marketing and the Head of Fundraising
Additional Requirements
 Experience in Marketing
 Ability to develop visual design/graphics and articles
Environment
(2 positions available)
Responsibilities:
 To support, develop, and teach students, staff and volunteers in a range of
environmental best practice programs.
Position 1: Waste to Wonder
 Waste Management - Village Waste Management Systems Construction,
Implementation and Training
 Reforestation - Useful Plant Nursery Management and Distribution of plants.
 Beach Cleaner Training - teaching Indonesian Beach Cleaners Permaculture
for the beach and coastal environment.
 Agro Business - Retain farmland by introducing more valuable crops such as
medical plants, forestry plants, fruit plants etc.
 Awareness Program - On waste covering Australia Beaches from Indonesia.
Additional Requirements
 Experience with curriculum development.
 Relevant work experience or studies in environmental sustainability or related
fields
 We are especially looking for marine
 Experience in/Knowledge of waste management, recycling schemes,
agroforestry and/or environmental campaigning is a bonus
Position 2: Eco Products/Social Business/Women's Business Development
 Management of Bukit Women Weavers Association - Weaving Futures has reestablished weaving on the Bukit in Southern Bali. The women have started
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out on their own business. Role Foundation is helping them with their
planning and reporting, financial control, marketing and other key
management.
Soap for Hope - Developing a business for women around recycling soap from
Bali's Hospitality Industry and distributing to disadvantaged and orphaned
children, the elderly and other needy groups
Additional Requirements
 Work experience in small social business environment is a plus
 Soft skills and staff management experience preferred
Education
Responsibilities:
 Work side-by-side with the manager of Bali WISE (Women in Indonesia
Skills Education)
 English language classes for R.O.L.E. Foundation staff and students (Adults)
 Teaching of health programs to students
 Updating and assessing student education curriculum
 Develop English language curriculum to suit R.O.L.E Foundations EcoFriendly Social Business Programs
Additional Requirements
 Experience with curriculum development.
 Proven experience training/mentoring others preferred.
 Qualified teacher, TEFL/TESOL certification is highly beneficial
Hospitality
Responsibilities:
- Plan and estimate food requirements for the Silly Snail Café located on-campus
- Market Silly Snail Café
- Portion, present and serve food
- Store food safely and hygienically
- Prepare food to meet different dietary or cultural needs
- Teach food production and service workshops to the students at BaliWISE
- Assist in shopping duties
- Collect payment, operate cash registers and give change
Additional Requirements
 Work experience in the hospitality industry
 Understanding of key Occupational Health and Safety principles (OHS)
 Understanding of Balinese and Indonesian cuisine
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To be considered for a volunteer/internship opportunity at ROLE foundation, please
complete the enclosed application and submit with your CV/Resume
to: program@rolefoundation.org or mike@rolefoundation.org.
Volunteer Application Form
Name: _______________________________________________________________
Email: _______________________________________________________________
Date of Birth: _________________________________________________________
Nationality: __________________________________________________________
Requested Arrival Date: ________________________________________________
Requested Departure Date: ______________________________________________
Total Days Available - Volunteer Time: ____________________________________
Fundraising Target for ROLE Foundation: __________________________________
Are you fluent in English?
Yes
No
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Why are you interested in volunteering with ROLE?
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If you are volunteering as part of university studies, please provide your
discipline/subject area:
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Teaching Experience
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Permaculture/Organic Farming Experience
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Grant/Proposal Writing Experience
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Graphic Design/Marketing/Business Experience
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Please list any other specific skills that you can share with R.O.L.E:
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Availability for Volunteer Work (# hours/week):
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Any questions or special requirements?
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