HCHS SBDM Council Meeting
Monday, February 4, 2013
Media Center 5:30 PM
Call to Order: Mr. Quenon called the SBDM Council meeting to order at 5:35 p.m.
Members Present: Jody Cabble, Millie Duke, Josh Edwards, Kim Eldridge, Matt Helton, Amanda Hurley, Paul Little,
Carlos Pena, Bill Pope, Greg Quenon, Colleen Wolfe
Members Absent: Jeff Walther
Guests: Shawn Brown, Denise Minor, Paul Brown, Jay Bright
I.
Opening Business
a.) Adoption of Agenda: Mr. Quenon presented the council with the February 4th SBDM agenda and asked
for their approval to accept the agenda as presented. Mr. Pena was listed on the agenda to present the
World Language Policy and requested that this be changed to Mr. Bright. Ms. Wolfe made a motion to
accept the agenda as presented to the council with the correction made as requested by Mr. Pena. Ms.
Cabble seconded the motion and it was approved by consensus of the council.
b.) Adoption of Minutes: Mr. Quenon presented the council with the minutes of the December 12th SBDM
council meeting for their review and approval. Mr. Little made a motion to approve the minutes of the
December 12th SBDM council as presented to the council. Ms. Eldridge seconded the motion and it was
approved by consensus of the council. .
c.) Good News Report:
 Barrett Block, senior at Henry Clay will be contestant on Teen Jeopardy.
 Latin-State Champions in Quick Recall
 The Henry Clay boys’ basketball team was selected to participate in the Coaches vs. Cancer
basketball tournament in St. Louis. Ms. Wilson was honored at the Coaches vs. Cancer for breast
cancer awareness.
 Mr. Edwards said the incoming freshman parent orientation that was held on January 24th was a
big success.
d.) Public Comment: None
II.
New Business/Guest:
a.) No items for this phase at this time.
III.
Committee Reports
a.) Ad Hoc Committee/SIP and SB 168: Mr. Quenon presented the council with the Achievement Gap (SB
168) Reduction Cover Page for 2012-2013 for their approval and signature.
The primary gap reduction targets are Reading (English II) and Math (Algebra II).
Primary
Content
Sub-Group
2012 Actual Gaps
2013
Required
Targets
Area
Score
Delivery
Increase
Targets
X
Reading
Students
8.3
69.3
43.3
35
(English II)
w/Disability
X
Math
Students
4.8
58
31.8
27
(Algebra II) w/Disability
Rationale: Henry Clay High School is a focus school because of our achievement gap with our students
with disabilities. We are in the 3rd standard deviation because of our significant gap with these particular
student sub groups.
Ms. Cabble made a motion to approve the Senate Bill 168 as presented to the council. Mr. Helton
seconded the motion and it was approved by consensus of the council.
SIP: Mr. Quenon presented the council with the following revisions for the SIP.
Community & Parent Involvement
 In order to raise average daily attendance by 2.5% by the end of the 2012-13 school year,
teachers, using a generated attendance report, will contact the parents of their first hour students
who have accrued 6 unexcused full day absences.
 Administration and support staff will contact parents within 48 hours regarding attendance
consequences (i.e, all-day or full-day safe, suspension, detention, Saturday school.)
 In order to create a more positive culture and build better relationships with our community, each
employee will contact a different parent or guardian once a week to report a positive occurrence
with a student; each parent contact will be noted in the Personal Learner Plan within Infinite
Campus.
 6th week and 12th week progress reports of all 9th graders who are failing two or more courses will
be mailed within one week after grades are posted to better inform parents or guardians of
potential failures.
 For students who appear to be in danger of not meeting benchmark on ACT, Information
regarding testing procedures, expectations, and test-taking strategies will be sent home two
weeks prior to testing.
 Teachers will use Infinite Campus Messenger to make parents of aware of test dates, project
dates, etc. at least once every six weeks.
Equity
 Implement LDC and/or Springboard reading and writing strategies in Science, Social Studies, and
English classrooms to improve our 2012-2013 writing and reading EOC NAPD calculations by 3
points per category.
Student Achievement
 Each EOC PLC will administer a minimum of 4 “EOC Checks” created from the official Quality
Core materials and upload/report the disaggregated data to the P drive from each assessment
before April 22, 2013
 Each 9th, 10th, 11th grade PLC in English, Science, and Social Studies will administer an OnDemand timed writing in each of the assessed modes of writing (argumentative and explanatory),
score them using the ELA On-Demand Scoring Rubric, and report the disaggregated data for both
before May 9, 2013.
The council reviewed the SIP revisions and the following suggestions were made for Mr. Quenon to share
with the Ad-Hoc SIP Committee.
 The council would like clarification on who will be running the generated attendance report
 Move the Equity component to Student Achievement
 Add an RTI component to Student Achievement
 Increase communication to parents by keeping the website updated, send home weekly e-mails
about upcoming events
 Offer after school sessions to parents on College and Career Readiness, ILP’s, ACT Prep
IV.
Student Achievement
a.) SAFE Data Report: Mr. Little presented the council with a year-to-year comparison on the number of
students that have been assigned to SAFE this year in comparison with last year. Mr. Little also
complimented the staff on doing an outstanding job of supervising the hallways during class changes
and during their assigned hall supervision duty.
YEAR
AUG.
SEPT.
OCT.
NOV.
DEC.
JAN.
2012-13
90
412
693
701
314
493
2011-12
323
915
820
1097
497
663
V.
Curriculum, Instruction & Planning Update
a.) School Wellness Plan: On behalf of Crystal Washington, Mr. Quenon presented the council with the
Henry Clay 2013 Employee Wellness Plan.
1.) Alliance for a Healthier Generation
 Founded by the American Heart Association and the William J. Clinton Foundation.
 The purpose is to attack the childhood obesity epidemic and provide resources to become a
healthier nation.
2.) Action Plan
 A wellness assessment was completed by several faculty and state administrators to assess the
overall wellness of Henry Clay. (students/employees)
 Based on the assessment, an action plan was placed.
 The first plan of action is to address the need to improve the wellness of our faculty/staff.
 1st step= employee wellness survey
3.) Survey Purpose/Analysis
 The survey was designed to determine employee interest, while at the same time giving
employees an opportunity to better understand the concept of a wellness program.
 94 participants
 Only 93 responded to all questions.
4.) Rationale? Why should faculty and staff be well?
 If students see us eating healthy and exercising, their likelihood of doing the same increases.
 This helps combat childhood obesity, increases self-esteem, healthy hearts etc.
b.) Cap on Student Numbers in Collaboration Classes: Mr. Quenon reported to the council that the Special
Education department requested that the council consider placing a cap on the number of students that are
enrolled in collaboration classes. Ms. Cabble shared with the council that this proposal was presented to
the council several years ago and the Special Education department wasn’t in support of this request at
that time. Ms. Hurley concurred that there was strong objection from the Special Education Dept. when
this proposal was made. Ms. Cabble would like to request that someone from the Special Education Dept.
come to the Feb. 20th SBDM meeting to give an explanation on why they would like to make this change.
c.) Establishing Elective Courses Student Capacity Numbers: Mr. Quenon reported to the council that a
request has been made to ask the council for their approval to increase the student capacity numbers in
elective classes. The council requested the cap number and currently how many elective classes fell under
that cap. Mr. Quenon is going to ask the Curriculum and Instruction Committee for their thoughts and
input on an elective class cap. Ms. Bishop will report to the council at the February 20th meeting.
VI.
Budget
a.) SCIF Budget: Mr. Quenon presented the council with the December SCIF budget for their approval. Ms.
Cabble made a motion to approve the SCIF budget as presented to the council. Mr. Little seconded the
motion and it was approved by consensus of the council.
b.) Activities Budget: Mr. Quenon presented the council with the December Activities Budget for their
approval. An inquiry was made as to why the Dance Team account has a negative balance of $1,359.01.
Mr. Quenon is going to meet with Ms. Richmond the Dance Team sponsor and will have an answer for
the council at the February 20th council meeting. Mr. Little made a motion to approve the December
activities budget as presented to the council. Ms. Cabble seconded the motion and it was approved by
consensus of the council.
c.) Extra SCIF Funds/Recommendations for Allocations: Ms. Hurley presented the council with the
recommendations from the budget committee for the disbursement of the extra SCIF funds that were
allocated to Henry Clay. ($16,674.46) Ms. Cabble made a motion to approve the recommendations
presented from the budget committee for the disbursement of the extra SCIF funds. Ms. Duke seconded
the motion and it was approved by consensus of the council.
English
$790
ESL
$480
Fine Arts
$1,462
Health & PE
$707
Math
$600
Science
$284.64
Special Education $2,292.20
Technology
$8,789.94
Social Studies
$545.95
World Languages
$722.73
d.) Supplemental Duty Assignments/Spring Athletics: Mr. Quenon presented the council with the spring
athletic supplemental duty assignments.
Position
Funding Source
Total
Head Bass Fishing Coach (2)
SDA
$1,600 ($800 each)
Head Baseball Coach (1)
SDA
$6,250
Assistant Baseball Coach (1)
Booster Club
$3,150
Assistant Baseball Coach (3)
Booster Club
$4,726 2 @ ($2,363 each)
$788
Assistant Baseball Coach (2)
SDA
$3,150 ($1,575 each)
Head Softball Coach (1)
SDA
$6,250
Assistant Softball Coach (2)
SDA
$3,150 ($1,575 each)
Assistant Softball Coach (1)
Booster Club
$788
Head Tennis Coach (1)
SDA
$3,150
Head Track & Field Coach (1)
SDA
$4,700
Assistant Track & Field Coach
SDA
$3,150 ($788 each)
Discretionary Coach Spring (1)
School Activity Funds
$800
Total
$41,654
SDA Funds-$31,402
Booster Funds-$9,452
School Activity Funds-$800
VII.
Remove, Revise, Add, Disseminate By-Laws, Policy
a.) No items for this phase at this time.
VIII.
First or Second Reading
a.) World Language Policy: Mr. Bright presented a department policy proposal from the World Language
department to the council. The council reviewed the proposal and it was decided by consensus to ask the
Curriculum and Instruction Committee to revise the proposal and make it reflect best practice.
b.) Finals Policy: Mr. Quenon shared with the council that he received the following information from the
other high schools in Fayette County about the EOC/Final Exam percentages for that will be implemented
for the 2013-14 school year. For the 2013-14 school year, Bryan Station, Lafayette and Dunbar will
implement the 20% and Tates Creek will implement 15%. Tates Creek will implement the 20% for the
2014-15 school year. Mr. Quenon also reported to the council that it is the recommendation from the state
that everyone should be moving towards the 20% for the 2013-14 school year. After much discussion the
council agreed that we should leave the 20% in place as stated in the current Grading Policy. Mr. Quenon
is going to share this with the Curriculum Committee and ask them to review this portion of the grading
policy. A representative from the Curriculum Committee will be asked to report to the council at the next
meeting.
IX.
On-Going Learning
a.) No items for this phase at this time.
X.
Emergency Items
a.) No items for this phase at this time.
XI.
Reports & Discussions
a.) Fundraiser Approvals: Mr. Quenon presented the council with the following fundraisers for their
approval.
Organization or Club
Fundraiser
Date
Sponsor
Baseball
Coupon Book Sale
Feb. 20-28
Mr. Tarrence
Silent Auction
March 13
Kroger Cards
Feb. -May
FBLA
Old KY Chocolates
Feb.
Mr. K. Smith/Ms. Back
Special Education Dept. Valentine Cards
Feb. 1-13
Ms. Kirkland
Track & Field
Coupon Cards
Feb. - May
Mr. Gay
Europe Trip Group
City Bar-B-Q Night
Feb. 7 or 21
Mr. Rexford
Ms. Cabble made a motion to approve the fundraisers as presented to the council. Mr. Helton seconded
the motion and it was approved by consensus of the council.
b.) Extended Field Trip Approvals: The following extended field trips have been submitted to IAKSS for
approval.
Date
Organization of
Destination
School Days
Sponsor
Group
Involved
Feb. 1-3
Latin Club
Louisville, KY
.50
Mr. Gollan
KY Junior Classical
League Tournament
Feb. 6-9
All State Band
Feb. 6-9
All State Orchestra
Feb. 6-9
All State Chorus
Feb. 7-11
Blue & Gold Cheer
Squads
Feb. 15-17
Dance Team
Louisville, KY
KMEA
Louisville, KY
KMEA
Louisville, KY
KMEA
Orlando, FL
UCA National
Competition
Cincinnati, OH
Jam Fest National
Dance Competition
2
2
2
Mr. Kite
Mr. Bayerle
Mr. Kite
Mr. Bayerle
Ms. Tubbesing
3
Ms. Wilson
Ms. Brooks
1
Ms. Richmond
Ms. Cabble made a motion to approve the extended field trip requests as presented to the council. Ms.
Wolfe seconded the motion and it was approved by consensus of the council.
XII.
Adjourn
a.) Mr. Quenon asked the council for a motion to adjourn the meeting. Ms. Cabble made a motion to
adjourn the meeting at 7:38 p.m. Ms. Wolfe seconded the motion and it was approved by consensus of
the council.
Respectfully Submitted,
Terri Harrison
SBDM Secretary