German Village Society Board of Trustees
Meeting Agenda
August 2, 2010
1. Public Participation
2. Secretary’s Report
Approve July 7, 2010 GVS Board Meeting Minutes
Jeanne Likins
3. Staff Reports (written)
(written)
Jody Graichen
Russ Arledge
4. Treasurer’s Report
Balance Sheet (written)
P & L (written)
Roy Bieber
5. Committee Reports
Standing Committees
Executive
---Fetch Endowment (written)
---Final GVS Policy on Use of Equipment (written)
---Website (oral)
Darci Congrove
Darci Congrove
Jeanne Likins
Brian Santin
Civic Relations (written report)
---monthly police luncheon (oral)
Crystal Seamon
Finance (no report)
Roy Bieber
Historic Preservation (written)
---Streetscape/Third Street Master Plan
(written)
Will Eylar
Brian Santin
Long Range Planning (no report)
Carolyn McCall
Go Green (no report)
Crystal Seamon &
Brian Santin
Organizational Development (no report)
Jim Hopple
Parks. Public Spaces and Community Events
(no report)
Sara McNealey
Special Committees
Membership (written)
Jeanne Likins
50th Anniversary (no report)
Sarah Irvin-Clark
German Village Business Committee
(written report at meeting)
David Cunningham
Marketing (written report at meeting)
Norm Hall
Campaign Planning Committee (no report)
Jim Nichols
6. Old Business
 Maintenance Committee (written report at meeting)
David Schooler
7. New Business
8. Adjournment
German Village Society Board of Trustees Meeting Agenda
July 6, 2010 6 PM, GVS Meeting Haus
Present: Roy Bieber, Chad Brataschi, Darci Congrove, Beth Ervin, Jim Hopple, Jeanne Likins,
Jim Nichols, Brian Santin, Crystal Seamon, Mike Yarborough. Absent: Sarah Irvin-Clark,
Norm Hall.
Also present: Russ Arledge (staff), Garth Bishop (reporter), Stev Guyer and Julie Klein
(Shadowbox Theatre).
President Darci Congrove called the meeting to order at 6:01 PM.
1. Public Participation
Stev Guyer and Julie Klein from Shadowbox Theatre shared about the special onetime production of “Woodstock Back to the Garden”, to be performed in partnership
with Actor’s Theater (as a fund raiser for Actor’s Theatre), in Schiller Park August 1,
2010 at 8 PM. It is suitable for a family audience.
2. Secretary’s Report
Jeanne Likins
The Board unanimously approved the June 7, 2010 GVS Board Meeting Minutes.
3. Staff Reports (written report)
(written report)
Jody Graichen
Russ Arledge
4. Treasurer’s Report
Balance Sheet (written report)
Roy Bieber
P & L (written report)
Treasurer Roy Bieber reported that the balance sheet shows $89,603 in the
checking account, cash flow is good, the operational P&L shows $84,000 net income
as of 7.5.10, and Haus & Garden and Pre-Tour income and expenses are still coming
in. Roy noted that the line items in the budget are right on target and the variances
look good. There is $22,000 in the various designated accounts.
5. Committee Reports
Standing Committees
Executive (oral report)
Darci Congrove
President Congrove announced that Adrianne sent cookies to thank the Board for
her work with us on the 2010 Haus and Garten Tour. Darci also read a thank you
note from Jan Clark on behalf of her and John who were recognized as the 2010
Frank Fetch Awardees. New Trustee Beth Ervin was welcomed.
---Haus and Garten (oral report)
Darci Congrove
Darci reported that the Society expects to meet the German Village Society’s budget
and net $85,000. There are still some invoices outstanding and a small amount of
income is yet to come. Darci pointed out that the Society sold more Pre-Tour
tickets in 2010 than in recent years, but the price was lowered from last year by
$25/ticket. Tour Day ticket sales were similar to 2008, but were less than in 2009.
In addition to the stifling heat, Kroger no longer sells tickets to events and last year
Kroger sold $17,000 of tickets.
Darci also pointed out the very significant in-kind support for this week-end: all the
wine/beer for the Pre-Tour Cocktail Party, everything needed for the Volunteer
Thank You party on Sun. night and the Home Owners Thank You Reception. She
also noted that the Society is doing a better job of capturing the in-kind donations
than in past years and this has been a goal.
In spite of all of this, though, we are still missing the cash sponsors, just like last year
when the economy turned down, and these cash sponsors provided a lot of our
“profit”. 10TV was fantastic with lots of extra coverage. The committee has a
debriefing meeting next Tues. and a full report will come when all the details are in
and have been digested.
---GVS Property Tax Exemption (oral report)
Jim Hopple
Jim Hopple noted that the Columbus School Board has appealed the decision to the
Ohio Supreme Court and that the tax commissioner’s office has filed a cross appeal
saying there was an error in the process by the Board of Tax Appeals. Jim expects
this to take additional six or more months before it is resolved.
---GVS & G. Michael’s Agreement (written)
Jim Hopple
Jim Hopple noted that this agreement memorializes an existing arrangement in
which G. Michael’s restaurant uses the Society’s parking lot after 5 PM for valet
parking and in exchange, the Society can use their trash and recycling containers
and receives a trade credit of $150/month, which can be used on activities approved
by the Executive Committee in advance. The Board unanimously approved this
agreement.
---2010 GVS Trustee Manual (written)
Jeanne Likins
Secretary Jeanne Likins noted that the German Village Society Trustee Manual has
been significantly expanded and revised. Making this available as a Society
Volunteer Manual will be the next phase and Jeanne would like comments and
suggestions by end of August so this can be completed in 2010 and added to the
Society’s website for members only.
---GVS Policy on Use of Equipment & Supplies (written) Jeanne Likins
Jeanne presented a proposed policy on the Use of the German Village Society’s
Equipment and Supplies. This received Board approval to proceed once Russ
finalizes the actual cost for photocopying and can program the copier and postage
machines.
---Website (written report)
Brian Santin
Civic Relations (no report)
Crystal Seamon
Crystal Seamon noted that Jeff McNealey is ROAR’s legal counsel for the Clipper
Stadium’s redevelopment of this into a racetrack and she’s in communication with
him regarding their plans for outreach to the interested communities, including
German Village.
---monthly police lunch (oral report)
The recent monthly police lunch went well. The officer in charge of the planned
pilot property safety program will be in place in September and this committee may
plan a few safety related activities along with this experimental program.
Finance (no report)
Roy Bieber
Historic Preservation (oral report)
Will Eylar
Chair Will Eylar announced that the City has filled one of the Historic Preservation
staff positions. The Historic Preservation Committee is working on revising and
enhancing related content on the Society’s website.
---Role of the Historic Preservation Officer in the German Village Society’s
Haus and Garten Tour
Will Eylar
The Board unanimously approved this revised policy.
---Streetscape/Third Street Master Plan (written report) Brian Santin
The next meeting is tomorrow at 6 PM and is the final presentation by the
consultants who created this plan and the culmination of more than four years of
effort. Brian asked all Board members and Streetscape Committee members to
attend.
Long Range Planning (no report)
Carolyn McCall
Go Green (no report)
Crystal Seamon &
Brian Santin
Organizational Development (no report)
Jim Hopple announced that the next meeting is July 15.
Parks, Public Spaces and Community Events
(no report)
Jim Hopple
Sara McNealey
Special Committees
Membership (written report)
Jeanne Likins
President Congrove drew Heidi Drake’s name from the fishbowl of names of all who
have recruited new Society members for the 2010 year and Heidi gets a choice of a
dozen of Darci’s baked goodies or a free cat or dog exam at the German Village
Veterinary Hospital.
Jeanne noted that the Society has achieved 88% of the 2010 membership budget
goal, which includes 92 new memberships. The committee is focusing on launching
the Neighbor Representative initiative with 22 volunteers going door-to-door
reaching out to neighbors about the Society, following up with non-renewals,
planning a summer Welcome Reception for new Society members, and a series of 46 member appreciation events this fall for those at the $250 and above level. There
is a committee potluck July 25 at Jeanne and Joseph’s home.
50th Anniversary (oral)
Darci Congrove
In Sarah Irvin-Clark’s absence Darci reported that the book signing event was
terrific, especially when the location had to be moved at the last minute. About 80
attended and about 80 more books were purchased through the proceeds from this
event for the Society to sell.
This Sat. is the Ohio Historical Society’s Muffins playing the German Village Society
Cupcakes (sponsored by Bakery Gingham) at 3:30 PM in Schiller Park. Also, the
Garten Club’s Garden Bubbles and Blooms Stroll is this Sat. at 7 PM around Schiller
Park.
German Village Business Committee (no report)
Darci reminded everyone that Art Crawl is July 24th.
Marketing (written report )
David Cunningham
Norm Hall
Campaign Planning Group (no report)
Jim Nichols
6. Old Business
Vice President Chad Brataschi shared that the 2010 Monster Bash Co-Chairs are
finalizing the event manual they are producing as a guide to managing this event,
which needs to net $5,000 in 2010. He expects this to be ready for the August Board
meeting. Chad also noted that there is a need to identify leadership for 2010 event
and he recommends co-chairs.
7. New Business
None.
8. Adjournment
Following a motion to adjourn 6:38 PM, the meeting concluded.
Respectfully submitted,
Jeanne M. Likins, Secretary
7.15.10
Committee:
Board Chair/Rep:
Meeting Date:
Historic Preservation
Officer staff report
Number of Attendees:
New Members?:
Executive Summary:








Assisted residents, members, and Commissioners with questions regarding
Certificate of Appropriateness application process and specific
applications/addresses;
Worked with HP committee subgroup to draft new language for Preservation tab
of www.germanvillage.com (still in draft form and under review);
Brought new HP chair up to date with website text, general committee info and
future project ideas;
Assisted German Village Commission with guideline revision background
research;
Spoke with Dispatch reporter re: The History Press;
Corresponded with multiple committee members/provided background re:
commemorative 50th anniversary house plaques;
Edited Neighbors4Neighbors Weekly Digest;
Drafted weekly columns for ThisWeek German Village
Meeting Objectives/Highlights:
Next Steps:
Assist HP committee as necessary;
Continue work on weekly N4N, weekly columns;
August 6, 2010
Monthly Report to the German Village Society Board of Trustees
Submitted by: Russ Arledge, Office Coordinator
July was relatively quiet, but hot month in German Village!
While school was still out for the season we had several student tours as well as a number of
adult tours, meetings, and rentals. The Visitor Center Volunteers were kept busy this month
welcoming over 400 visitors!
It was reported that the highlight of one spouse tour was seeing Andrea Cambern jogging down
Third Street!
The two events this month, i.e. Muffins vs. Cupcakes baseball game, and Art Crawl were both
reported to be a success (even though the Cupcakes lost… rumors of a rematch?)
The GVS Business Office was busy wrapping-up all of the details of the annual Haus und
Garten Tour and Pre-Tour. The new website plug-in for membership has been launched
enabling the 2nd member login.
We are currently updating all of our tour information and hand-outs, starting with the Scavenger
Hunt Tour information and photos. The Scavenger Hunt is extremely popular with the school
children and adults as well. Group tours and rental information updates are coming soon.
All for this month.
Use of German Village Society Furniture, Equipment and Supplies Policy
August 2, 2010
The German Village Society does not loan its furniture, equipment or art.
German Village Society committees and staff should use the Society’s postage meter. The cost
will deducted from that group’s budget as a postage expense. Postage is not provided to any
group not officially part of the Society or to any individual.
German Village Society committees and staff use the Society’s photocopying machine and will
be given a code number so that the cost (8 cents per page for black and white copies and 40
cents per page for color copies) can be allocated to that committee’s budget. For non-German
Village Society groups or individuals, the cost for copying with the Society’s machine is ten
cents per page for black and white copies and 50 cents a page for color copies.
Faxing costs are $1.50 per fax for German Village Society committees and staff and $1.80 per
fax for any other groups or individuals.
Each committee or organization should provide its own office supplies or request to use existing
Society supplies for German Village Society activities in advance with the Office Coordinator.
The Office Coordinator is responsible for implementing this policy and tracking and allocating
the costs to groups that use the Society’s postage and copy machine in collaboration with the
Society’s Bookkeeper and Treasurer.
7.25.10
Committee:
Board Chair/Rep:
WILL EYLAR
Meeting Date:
JULY 29, 2010
HISTORIC
PRESERVATION
Number of Attendees:
New Members?:
1
8
Executive Summary:
1. REVIEWED COPY FOR THE WEBSITE FOR HISTORIC PRESERVATION TAB
AND OUR COMMITTEE TAB
2. DISCUSSED DEFINING THE GUIDELINES FOR THE COMMISION ON
HARDSCAPES AND SOFTSCAPES AND WILL WORK WITH JODY ON THE
IDEAS.
3. STARTED TALK ABOUT 3 BROCHERES TO BE PRODUCED 1. COMMISSION
PROCESS EXPLAINING HOW TO APPLY AND THE WHOLE PROCESS 2.
CURB REPLACEMENT BROCHERE. 3. TOUR BROCHURE FOR VISITORS
SIMILAR TO THE ONE WE USED TO HAVE.
4. DISCUSSED IDEAS FOR NEXT YEARS HAUS UND GARTEN TOUR WITH
CHRIS HUNE.
Meeting Objectives/Highlights:
TO CONTINUE THE WORK ON THESE PROJECTS AND COMPLETE THEM
 Request for staff time or Volunteers?
 Financial Resources?
 Issues or concerns that require consideration by the Board or staff for possible
response or action with timeline included
GERMAN VILLAGE SOCIETY
STREETSCAPE COMMITTEE
THIRD STREET FINAL PRESENTATION MINUTES
WEDNESDAY JULY 7TH, 2010 AT 6PM EST
Introductions
Brian J. Santin, GVS Streetscape Committee Chair
Sarah Richardson, Kinzelman, Kline, & Gossman
Elizabeth Murphy, Chambers, Murphy, Burge Restoration Architects, Ltd.
Gary Wilfong, City of Columbus, Dept of Public Service
Presentation / Discussion
I.
Third Street Masterplan reviewed
a. To view this – go to www.germanvillage.com
II.
Resident feedback
III.
Next Steps:
a. Obtain ‘hard copy’ of final product
b. Explore Funding Opportunities
i. Possible consideration to funding consultation
IV.
Conclusion:
a. Many thanks to KKG and the City of Columbus Dept of Public Service & Dept of
Development for continued collaboration on this vital project for the success of
the City of Columbus and German Village.
NEXT STREETSCAPE MTG
“Take it to the Streets!” – Tuesday, August 17th @6pm
**Plan to go for a walk through German Village as we identify areas of interest for the
Streetscape Committee! This should be a fun and exciting meeting in a very casual setting –
see you there!
Committee:
Board Chair/Rep:
Crystal Seamon
Meeting Date:
Civic Relations
Number of Attendees:
New Members?:
Executive Summary:
Police Luncheon: Food donation from Roosters.
Will present oral report at meeting
I70/71: Attended City Council Public Hearing Wed 7/14 on Proposed Phase I I70/71 Split
Will present oral report regarding Monday 7/26/10 City Council Decision
Meeting Objectives/Highlights:
 Request for staff time or Volunteers?
 Financial Resources?
 Issues or concerns that require consideration by the Board or staff for possible
response or action with timeline included
Committee:
Membership
Number of Attendees:
8
Executive Summary:
Board Chair/Rep:
Jeanne Likins
Meeting Date:
July 8, 2010
New Members?:
None
Meeting Objectives/Highlights:
 Bob’s monthly membership data will be provided at the meeting so we can
report through the end of July completely.

From April-June, 79 members expressed interest in a GVS committee or
activity with the most interest in special events. Pam Bergeron shares this
information with the respective committee chairs, asking them to reach out
and help connect folks with the work of their group.

We sent a letter from Jeanne to 91 2009 non-renewing 2009 members at the
individual or household levels ($40/$60). This is in addition to three monthly
email reminders and a mailed note to the 60 or so folks who don’t use email.

We have 21 Neighbor Reps out canvassing their 50 or so structure each
reaching out to invite people to join, answer questions, and gather correct
address information for as many properties as possible. We still need 11
more volunteers to have all 32 districts covered.

Susan Sutherland runs a monthly list of new property owners and we send a
welcome neighbor letter from both the GVS and the GV Commission. These
are delivered by the Neighbor Reps when possible or else mailed. We
encourage everyone to tell Bob when they have new neighbors or renters so
we can reach out to them with these letters and to let their Neighbor Reps
know so they can welcome them personally.

Final plans are coming together for a package of 4-6 Member
Appreciation/GV Business Showcase events which will be hosted in
September and mid-October. The invites go out shortly to all members at the
$250 level or above in 2010 and will be first-come, first-served since each
event’s capacity (as well as all other details) are determined by the business
owners. We are excited about this pilot program.

In addition to the 50th Anniversary Membership Roster for the GVS archives,
website and time capsule, we are exploring a new edition of the GVS emblem
house plaques to be sold to those who are members during the 50th year and
with 50th Anniversary noted on it.

July 25th potluck at Jeanne and Joseph’s was well attended and fun and
included Membership Committee members and Neighbor Representatives
and their partners/spouses/guests.

Tuesday, August 10 6:00 – 7:30 PM is the first 2010 New GVS Member
Reception in Fest Hall. Board members are invited to attend and agree to
“work the crowd” and bring an appetizer for 20 to share.
RSVP is due
August 6. Beverages are those remaining from other GVS events.

Next meeting: Thurs., August 5, 6 PM Visitor’s Center
 Request for staff time or Volunteers? Just Bob Jackson, as usual, along with
committee members and Neighbor Reps
 Financial Resources? Not at this time
 Issues or concerns that require consideration by the Board or staff for possible
response or action with timeline included

Will bring preliminary recommendations for 2011 membership campaign to
September Board meeting to launch in October like last year, hopefully.