IFMA Board Meeting Minutes – November 2014
Date:
Location:
November 12, 2014*
*original date was November 5 but rescheduled to the
12th
Maketewah Country Club
Attendees: Brent Degenhardt, President
Beth Osgood, Past President
Gary Tout, Treasurer
Erin Rink, Secretary
Kathleen Armstrong, Education Chair
Gerry Borgman, Chapter Partnership Chair
Kimberly Kruse, Membership Chair (NEW!)
Nina Downs, Program Chair
Absent:
Janice Neff, Vice President
John Onnen, Communication Chair
Mark McKiernan, Golf Chair
Presidents Report:
Guest and Substitutes Policy e-mailed to all on November 11th. It is an
older document and may need to be updated.
A copy of last year’s Business Meeting Presentation was also e-mailed
to all on November 11th.
Will e-mail board regarding future meeting day, time and location.
Vice Presidents Report:
Janice – will order business cards for President and Vice President.
Then will order 500 generic cards for the rest of the committee chairs.
Order from Moo Business Cards
Also looking into ordering Envelopes with IFMA info.
Brent: Follow up to see if this has been completed
Will provide WWP recap in December.
Treasurer Report:
Received 2 Chapter Partner checks, $1,000.00 and $500.00
$26,604.69 – Starting Balance for October 2014
$27,016.02 – Ending Balance for October 2014
Expenses for October included:
Sharonville Convention Center Program – Bill was for $1687. Only had
credit card receipt – need invoice with line item pricing – verify room
rental rate was $200 as quoted by Nina in August.
Maketewah Board Meeting charge for October was $160.
Original quote was $10/person for continental breakfast and room use.
Gary will verify what the charge included.
Secretary Report:
No Report
Communications Report:
Beth/Gary check mail
Brent checks VM once a week.
Chapter Partner Report:
Committee is following up with members to gauge level of sponsorship
interest.
2 Chapter Partners paid to date
Budgeted $18,000 in Chapter Sponsor Support for 2015 but will likely
remain steady to 2014 - $12,000
Brent – Send most updated Chapter Membership list to Gerry when
you receive it from Janice.
NEW item – Consider a Partnership Kick off meeting for Venders only
Erin told Gerry she’d help plan – It would be best if it were held
in January
Membership Chair report:
Kimberly Kruse has been added as the Membership Chair!
Welcome, Kimberly!
No numbers at the time of board meeting – IFMA National is updating
their website and Janice could not pull the report
Janice will send the report to Brent when she can access it.
Janice, Brent and Kimberly will meet and go over roll and
responsibilities of the Membership Chair. At that time the Job
Description and Checklist will be discussed.
John – Attendance Policy will be added to all Meeting invitations.
Janice – will send membership an email to see if anyone has a space
large enough to host a meeting (hold 50-70 people) – how did this
response go?
John – We need to get Kimberly’s information on the website as New
Membership Chair. Please get with her to see what information you
need from her (photo, contact info, etc)
Programs Chair Report:
Scott Weaver from Engineering Excellence (Associate) is interested in
becoming more active in the Chapter.
Brent and Nina had lunch with him to gauge his interest level.
He was voted by the board to become the Co-Chair of the Programs
Committee.
Nina’s work commitments continue to become more and more. She is
challenged to be able to commit as much time as she would like and
thinks that Scott will be the addition the Programs Committee needs to
keep everything organized.
Announcements at each meeting:
Welcome from President
Welcome to New Members and Guests from Membership Chair
Education Chair to announce CFM names, FMP names and SFP names
Current CFM to give 5 min presentation on how being a CFM has helped their
career
Add items as necessary
Current Issues that need to be addressed:
Need meeting attendee’s list after all monthly programs to go to
Membership Chair - Kimberly
Nina –Please send meeting Attendee list for August, September and
October to Kimberly.
Checklist has been suggested again for ensuring all items are
addressed for each program.
 Items to make the check list should include:
 Acoustics appropriate for a 40-50 person meeting
 Projector/Screen available for use
 Obstructions in the room
 Ready for a meeting (tables, chairs, etc)
 Place to put IFMA Sign (pop up)
November 18th: Part 2 of Brady Mick presentation
RSVP Center in Loveland
December 9th: Holiday Social/Business Meeting
Montgomery Inn
January – Education Program – IFMA Credentials
February 12th – Facility Expo – Green Panel Discussion*
April 29th - Reds Outing
May – Open
June 29th – Golf Outing – Maketewah Country Club
John O – all programs set need to be on the website
*Green Panel Discussion – this needs to be carefully put together so it
doesn’t become a program that is not effective.
Must have a moderator, preset questions to get the discussion
going, ability to add questions on registration page
Education Report:
Rick Spurlock is on the committee
Kathleen requested at each Monthly Program that we have a CFM get
up and talk for 5 minutes to express how being a CFM has enhanced
their career – All agreed this would be a benefit.
Kathleen will secure a CFM to speak for November meeting
Continental Breakfast for all interested in the CFM Training program.
Breakfast content to include the Power Point presentation from World
Work Place for more info.
Conversation evolved from here to how to generate interest and gain
attendance from Professional Members.
Steps:
1. December Social – brief over view of the Credentials available
for IFMA members – Introduce the idea of Breakfast for
Professional members in January.
2. January Program – Focus on all Education available to all IFMA
members –
a. Extract the Education portion of the IFMA Benefits
presentation given by Brent and Kathleen and give step by
step of how to take the test.
b. Make it also about the Associate members and explain how
they can benefit by understanding what their clients have
to do to become a CFM, FMP or SFP.
c. ERink offered to help with the presentation content
3. January Breakfast for Professionals interested in CFM training
course
Kathleen will find out how many Non CFM professionals we have in our
organization vs CFM professionals
By end of First Quarter 2015, we should have a good handle on
interest level from membership for the CFM Study Course.
Study Session can be set up – 3 days, 4 competencies
Would need to coordinate with a professional trainer on schedule to
travel to Cincinnati after interest level is figured out from all events
mentioned above.
Original time frame for this was slated for February/March. Thinking
Summer or Fall 2015 would be better as it gives more time to plan.
Committee is reaching out to large organizations to see who their
Facility managers are on staff – Wellpoint, Emcore, Jones Lang
LaSalle, CBRE, Colliers
Gary Tout and Gerry Borgman offered their assistance
Kathleen requested Chapter purchase FMLS. In budget, board
approved. Brent will order.
Golf Chair Report:
No report
Past President Report:
Facility Fusion Report:
Learned we get outstanding attendance at our monthly programs
because we bring value to the membership
Boston chapter has 800 members and they struggle to have 40
members attend monthly programs.
Items to ensure we do for our membership:
Engage them so participation comes easier
Be sure we provide value for their membership dollars
Chesapeake Chapter:
Very social organization
Monthly programs
4 happy hours/year
Holiday Party
Golf Outing
Annual Credential Party
Sponsor members for the CFM
Subsidize members as needed
Frequent surveys to members (2-4 questions) to make sure they are
staying on track with membership.
Partnership Kick off meeting
Round Table:
Meeting location will be re-evaluated for 2015
Beth will research locations.
Ideal locations: Centrally located, ample parking, private room, food
and beverage
All: Send location ideas to Beth as she pulls location ideas together
Brent will send survey out for all to weigh in on best time and location
Roll over items to cover in December meeting:
Brent – Please send the Attendance Policy as it is written in our bylaws
so it can be included in the minutes and can be referred to as needed
New Items to cover for December meeting:
Power Point – Scrolling for each program
General Information:
World Work Place 2015 – October 7-9, Denver CO
World Work Place 2016 –San Diego CA
World Work Place 2017 –Houston, TX
Next meeting: December 3, 2014 8am – Maketewah Country Club