Program Budget Request – Activity A: Required Questions Form
Agency: Department of Transportation (DOT01)
This form should be completed online at the Budget Portal.
https://obm.sp.ohio.gov/sites/budget_center/
Please refer to Page 17 of the Operating
Budget Guidance for instructions on completing this form.
Program Number (ex. 1234A)
& Program Name:
4921B
Preservation Pavement & Bridge
FY2010
Actual
FY2011
Estimate
FY2012
Request
FY2013
Request
Total Program
Expenditures
$632,817,230
$881,635,836
$910,202,033
$915,537,922
FTE
Expenditures
$0
$0
$0
$0
Funded FTEs
0
0
0
0
1. What is the purpose of the program? What existing problem, interest, or need does this program
address?
Consistently maintain pavement and bridge inventories, in a state of relatively low deficiencies,
through a program of rehabilitation and preventive maintenance.
a. Who are the beneficiaries of this program?
The State of Ohio’s citizens and industries are the beneficiaries of this program. A well
maintained transportation system promotes travel (commercial and non-commercial) and
economic development.
b. Are expenditures of this program limited to specific geographic areas and/or population
groups? If so, please discuss the specific areas and/or population groups served.
The program supports the entire State of Ohio, and is not limited to any one region or group.
Therefore, the program supports all 88 counties.
c.
If this is a regulatory program, describe the regulated community and how this program
impacts the community.
Not applicable.
FY 2012-2013 Biennial Budget Request
Program Budget Request: Required Questions Form
2. Describe the services or activities provided.
a. Briefly describe the nature of the services provided.
Pavements
For management purposes, pavement is divided into three “policy” systems: the General System,
which is mostly two-lane state routes (30,008 lane miles); the Priority System, which is Interstate
routes, freeways and other multi-lane roads (13,003 lane miles); and the Urban System, which is
US and State Routes within municipal boundaries (6,068 lane miles).
The pavement preservation program funds a series of preventive maintenance, rehabilitation and
reconstruction projects that remediates deficiencies.
The District Pavement Program provides funding for preservation and minor rehabilitation of
existing general and priority pavements throughout Ohio.
The District Urban Pavement program provides funds each year for eligible surface treatment and
resurfacing projects on state and U.S. Routes within municipal corporations.
The Priority System Major Rehabilitation Program provides for major rehabilitation projects on the
priority system statewide.
Bridges
The District Bridge Program provides funding for preservation and replacement of existing ODOT
maintained structures (13,985 bridges or 88.8 million square feet of bridge deck area) in the 12
ODOT Districts throughout Ohio.
The Major Bridge Program provides funding for the rehabilitation or replacement of 161 structures
(16.3 million square feet of bridge deck area) carrying a state, U.S. or Interstate route which meets
the major bridge criteria.
The bridge preservation program funds projects to remediate deficiencies in bridge paint
condition, wearing surfaces, deck condition and/or overall condition (General Appraisal).
These programs fund all services and expenses associated with the maintenance, repair,
rehabilitation or replacement of the state system of pavement and bridges. Examples include:




Professional services for engineering and design services, including environmental
documentation and permitting, as necessary
Right-of-way acquisition, if necessary for slight adjustments of curve, grade or other
geometrics during bridge or pavement replacement, or temporarily during construction
Utility relocation, as necessary
Construction and construction inspection
FY 2012-2013 Biennial Budget Request
Program Budget Request: Required Questions Form
b. Provide estimates of the volume of services that will be provided at this funding level: number
of people served, amount of assistance provided, number of awards that will be made, dollar
amount of awards, etc.
Program/Year
Pavement Preservation
Bridge Preservation
2010
$484
$227
2011
$612
$279
2012
$676
$317
2013
$674
$313
Sustained at these levels, with a strategic mix of rehabilitations and maintenance projects,
ODOT’s pavement and bridge conditions will remain in “steady state” with low levels of
deficiencies through 2015.
The states pavements and bridges served the public at a rate of 182.8 million vehicle miles
traveled during 2009. This figure is expected to increase in the future.
c.
Are there any service benchmarks established by the state, federal government or private
industry?
ODOT has adopted a policy and goal of sustaining an acceptable level of state pavement and
bridge conditions through a long-term, systematic “asset management” approach. ODOT
forecasts an annual program of rehabilitation and maintenance projects at approximately $900
million. This annual level of investment will grow each year for inflation.
Pavements
The statewide goal for pavement conditions is to maintain 90 percent acceptable pavements.
The goal is the same for the priority, urban, and general systems.
Bridges
The statewide goal for bridge conditions is to keep the bridge deficiency levels below 4 percent
for bridge general appraisal ratings; below 3.7 percent for bridge floor condition rating
deficiencies; below 3 percent for bridge wearing surface deficiencies; and below 10 percent for
bridge paint deficiencies.
3. If applicable, describe activities or services that cannot be maintained or will be eliminated at this
funding level. Please address service volume impacts, potential waiting lists, etc, as compared to
FY2011.
ODOT follows a “fix it first” philosophy. In other words, the preservation program needs are fully
funded prior to addressing capacity and congestion needs.
4. Discuss any variances in funded FTEs from FY 2011 through FY 2013 and what has necessitated
these changes.
a. Describe how variances affect currently provided services and activities.
Not applicable.
b. Describe how variances affect planned services and activities.
Not applicable.
FY 2012-2013 Biennial Budget Request
Program Budget Request: Required Questions Form
5. Are there any other state programs or projects that duplicate or overlap with the work of this program?
Identify them and describe how efficiencies and service delivery could be improved by the creation of
multiagency service agreements, insourcing, back office sharing, or consolidation of the activity into a
single agency.
ODOT is unaware of any other state agency in Ohio who manages/administers pavement and
bridge preservation.
6. In the last several years, what internal or external factors have contributed to the cost of this program?
Describe any demographic trends, caseload trends, technology trends, changes in federal funding or
regulations, customer requirements that are impacting the cost of this program.
The vast majority of costs associated with the program are contract/consultant labor, materials,
and equipment involved in executing the construction work. Therefore, the program costs
escalate with inflationary increases in wages, and the costs of materials, especially fuel, asphalt,
concrete and steel products.
The average life of pavements and bridges relate to a number of variables, including, but not
limited to, quality of design, quality of construction materials, weather conditions over time, the
volume of traffic, etc. ODOT’s materials and construction processes are constantly improving to
extend the average life of pavement and structures.
7. Please identify ORC, temp law, OBM policies, logistical or operational challenges that have limited or
challenged this program’s effectiveness and/or efficiency. Indicate whether any budget language is
necessary to help implement this program.
Not applicable.
8. Please describe how the effectiveness and efficiency of this program is gauged? In your response,
please include how often evaluations take place, if and how data are published, and if this budget request
reflects the outcome of those evaluations.
Pavements
Past, present, and forecasted conditions are tracked and published monthly.
Bridges
Past and present conditions are tracked and published monthly.
Conditions forecasts are completed periodically throughout the year (typically 2 – 4 times each
year).
This information is used to monitor the department’s progress towards achieving systems
conditions goals and evaluate existing and future funding needs.
FY 2012-2013 Biennial Budget Request
Program Budget Request: Required Questions Form
9. Describe cost-saving measures and operational efficiencies that have been implemented to contain or
reduce program costs in the current biennium and further measures that will be undertaken in the 20122013 biennium.
a. Describe the savings that have been realized as a result of those changes.
Costs are constrained through innovative and competitive bidding, innovative design, innovative
construction techniques, value engineering and change order evaluation. Through ODOT’s
Business Plan a number of short term and long term goals and initiatives are established, many of
which ultimately impact the ODOT’s cost of doing business.
See the Ohio Department of Transportation – Business Plan
Some of the measures implemented include;
Utilizing proactive, preventive, low cost treatment strategies and maintenance practices to extend
pavement and bridge service life between major rehabilitation projects. Explore cost-effective
strategies including chip sealing and warm-mix asphalt.
Evaluating the life time costs of differing pavement and bridge designs and construction
materials. Developing a modern pavement management system to forecast pavement program
budgets and optimize pavement expenditures.
Evening out construction contract awards throughout the fiscal year, to approximately a
20%/30%/30%/20% award matrix by quarter.
b. Describe the cost-saving measures and operational efficiencies that will be undertaken in the
2012-2013 biennium to contain or reduce program costs and the savings that are expected as a
result of those changes.
See response in 9a above.
10. Fully describe the various sources of funds that will support this program and the method used for
distribution.
State and Federal Motor fuel taxes. Pavement and Bridge preservation projects are also leveraged
by utilizing bonds. ALI’s 772–421, 772–422; Fund 7042 772–723; and Fund 7045 772-428.
Include the following as appropriate:
a. If this program is supported by a fund(s) that supports more than one program, what impact will
there be on the other programs?
The State and Federal Motor Fuel Gas Tax funds many programs within ODOT. Since ODOT
maintains a “fix-it first” philosophy, any increased costs associated with pavement and bridge
preservation will result in less funding for the major new program.
b. If this program passes funds to other state or local entities, please describe the distribution
process including allocation methodology and formulas used. If methodology is in statute, cite
the statute and provide a brief summary of the process or methodology.
No funds are passed to locals through this program.
FY 2012-2013 Biennial Budget Request
Program Budget Request: Required Questions Form
c.
Do fees support this program? If so, please be prepared to provide additional fee information if
requested by your budget analyst. Such information may include statutory reference for
authorization of such fees, current fee amounts, the last time that each fee was increased, and if
the fee has a sunset provision.
This program is funded to a very minor degree from oversize/overweight permit fees. These fees
were last increased on July 1, 2009.
d. List all federal grants and funding that are anticipated including any state match requirements
associated with this particular request. Please specify amount and source of proposed match.
Discuss how federal estimates reflect actual or potential changes in growth of federal spending.
Ohio’s share of the federal highway funding is formula driven. Ohio expects to receive $1.4B each
year in federal highway funds, and a portion of those funds will be dedicated to this program.
Most uses of federal dollars in this program require a 20% match.
e. What is the total federal grant that Ohio is eligible to receive? What is the additional state match
amount needed to obtain this full allocation?
See 10d above.
f.
What is the level of Maintenance of Effort (MOE) required, if any? What are the implications of
this request in relation to that requirement?
Not applicable.
11. Please provide any additional information concerning this program not included above that will serve
to assist in the analysis of this request. Be concise.
The bond funding in this program only funds the preservation of roads and bridges which the
state is responsible for, not for any local roads or bridges.
FTE Defined: 2,080 hours worked per year equals one FTE. For budget development purposes, OBM
uses this method of calculating personnel levels. Anything less than 2080 hours per year should be
counted as a proportionate percentage of an FTE (ie. 1040 hours per year equals .5 FTE).
Funded FTE Defined: Having both cash and appropriation to support the FTE.
FY 2012-2013 Biennial Budget Request
Program Budget Request: Required Questions Form