UAA Graduate Council Minutes Friday October 10, 2015 / 1:30-2:30 p.m./ RH 204 UAA's Graduate Council advises the Dean of the Graduate School in policy matters and promotes general advocacy of programs throughout the University community. The Council reviews, determines, and recommends policies for graduate programs. Its members consist of graduate chairs, directors, and a representative from the Graduate Student Association. Members: X Jennifer Stone, Chair X David Stevenson, Secretary Ghulam Bham X Gloria Eldridge X Amanda Walch X Bogdan Hoanca X Grant Sasse X Greg Protasel Jifeng Peng X Jill Janke X Jim Fitterling Mary Dallas Allen X Allison Murrell X sally Carraher X LuAnn Piccard GSA: Graduate School: Ex Officio: Helena Wisniewski Kenrick Mock Jane Pallister Registrar/ Admissions Lora Volden Laura Kelley Ed McLain Jennifer Burns/ Frank von Hippel (alternate) X Liz Snyder X Tim Jester X Elisa Mattison Cathy LeCompte Patricia Linton Lindsey Chadwell (alt) Hilary Seitz Rashmi Prasad X Cathy Ewing 1) Roll Call and Approval of Agenda/Approval of Minutes a. Minutes of last meeting approved as submitted. 2) Remarks/report from Chair (Jennifer Stone): a. Report from Planning meeting; Helena’s vision; meeting w GAB is in the works 3) Reports: a. No Dean’s Report (Helena Wisniewski) b. Director’s Report (Elisa Mattison) See full report below Six assistantships were added G.A. Handbook: Do we need one (for everyone)? One inch all around effective Spring ’16 (after discussion w stakeholders) c. Registrar’s Report (Lora Volden) Jane Shelby Susan Kaplan Peggy Byers (alt) d. GSA Report (Allison Murrell ) 4) Old Business: a. Grad Faculty Status Reminder: original mandate was Provost-driven in expectation of an accreditation recommendation that did not materialize. Options: Table indefinitely GS faculty centralized in GS with one set of criteria GS status determined in Departments Elisa: If Grad Office had a list from Departments of all faculty teaching graduate classes she would find it helpful LuAnn: •Where does current Provost stand on the issue of Grad Faculty? Q: Where is the Spring ’14 document now? A: Proposal is on website, dated November ‘13 Agreed to use this document as starting point if issue is taken up again. Gloria: Feedback was solicited from departments. Psychology was indifferent. Bogdan: GF could be divisive. Jennifer: Going forward: review proposal; talk to colleagues; report back (next meeting); Send list of grad faculty to Elisa. b. Need to finalize Exit Survey this year 5) New Business: a. Formation of Working Groups Graduate Council Workgroups 2015-2016 Working Group Focus Research & IRB Thesis Process Members Gloria Eldridge Jill Janke Sally Carraher LuAnn Piccard Liz Snyder Allison Murrell (GSA) David Stevenson Exit Survey Implementation Admissions Graduate Council’s Purpose Unassigned Jim Fitterling Jennifer Stone Jennifer Burns/Frank von Hippel Grant Sasse Amanda Walch Elisa Mattison (ex officio) Cathy Ewing Greg Protasel Bogdan Hoanca Mary Dallas Allen Jifeng Peng Jennifer Stone Ed McLain Tim Jester Ghulam Bham Laura Kelley Graduate School Director’s Report: Graduate Assistantships o 63 (6 more since September report) Graduate Assistants for fall so far. This is down from 66 GA’s last year. Health insurance premiums did not increase this semester, they remain at $750 for fall and spring. o Possible Grad Assistant Handbook coming spring 2016. Do most programs hiring GA’s already have a GA Handbook? Is a Graduate School GA handbook redundant? I need feedback if this Handbook is needed. Thesis & Dissertations o Based on input from programs with thesis or dissertation, the margin requirements will be changing for spring 2016. One inch margins will be the standard for all thesis and dissertation documents. This news will be posted on the GS Thesis website, and the Thesis Formatting Handbook will be updated to reflect the change. Old margins are still required for fall 2015. GSA Report 10.9.15 1. Election o Lost two members USUAA and GAB Reps o Emailing out requests opportunity to replace reps Move to quick runoff election if we get too many responses Proffered outcome, but we need to fill vacancies quickly 2. Fall Event o Trying to work with graduate level student clubs to collaborate on events this fall Reached out to MB/MPA clubs Hoping to meet with them next week or two to nail done and event/day/time 3. Budget issues o Still trying to clarify our budget o Have had issues for past two years Will be working with USUAA to fix problems with process 4. Admin o Elections in general Working on better election system Problems with Banner/GSA list serve identification process Problems in the last two elections Trying to create a long term solution o Role Clarification o Updating roles descriptions and by-laws to better define requirements Website Update Party after next meeting on 10.14.15