Shelter Cluster Meeting
Minutes of the Meeting
Location: New OSOCC Building, Guiuan, E. Samar
Date: December 30, 2013
Chair: IOM
Attendees:
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NAME
Daniel G. Dino
Nona B. Bondoc
Brad Mellicker
Humphrey Marangu
Keevin Lee
Andrew Martin
Yaelle Link
David Lubari
Toras Kach
Pataev Maksat
Rommel de Guzman
Matias Fajardo Jr.
Murad Ullah
Muhammed Shahzad
Albert Spiteri
Nattha C. Gaytos
ORGANIZATION
IOM
IOM
IOM
OXFAM
OXFAM
UN OCHA
UN OCHA
UN OCHA
People in Need
ACTED
IOM
ACTED
UNHCR
UNICEF
IOM
IOM
CONTACT #
09065403357
09993112669
09267245776
09998097731
09276008846
09365354894
09291900528
09198308381
09175021581
09174549492
EMAIL ADDRESS
ddino@iom.int
nbondoc@iom.int
BMELLICKER_AS@iom.int
hmarangu@oxfam.org.wl
klee@singledrop.org
martin14@un.org
linky@un.org
lubari@un.org
tomas.vlach@peopleinneed.cz
maksat.pataev@acted.org
rdeguzman@iom.int
ullahm@unhcr.org
WASHIM.YOLANDA@gmail.com
aspiteri@iom.int
gaytosnattha@gmail.com
Exploitation of coco-lumber
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Requirements for exploitation of coco-lumber:
 Permit from PCA (Borongan)
 Registration of chainsaws with PCA (Borongan)
– Registration fee is P1,000 per chainsaw
– Can either bring the stensil of the serial number of the machine (in a paper) or
the chainsaw itself to Borongan
– Can coordinate with the PCA representative here in Guiuan
• Agreement with LGU (municipalities and barangays) to ensure liaison and agreement
with private landowners if applicable
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IOM suggested to cut first the fallen trees before the standing ones. The one’s standing will still
last for 6 months or even a year.
The coconut to be exploited needs to be 30 years old and above. It would be a waste of time to
use young coconuts since it will not last long.
Will look for scalers to identify coconuts to be used as lumber.
Should have a proper stockpiling of the cocolumber. (Cocolumbers should not be exposed to
rains since it will form molds).
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Shelter Cluster Region VIII - Location Based Approach
Balangiga – to be confirmed
Balangkayan
• Plan is distributing emergency shelter kits
General Macarthur
• IOM is distributing tools, tarpaulins and NFIs to 462 families in B2/B7
• UNHCR is doing the assessment
• OCHA assess GIDA in the highlands necessary and in planning
• Citizen’s Disaster Response Center (CDRC), with support from Peace Winds Japan is distributing
ESKs and NFIs for 800 families
Giporlos
• Lead coordinator - CRS
• CRS is distributing Emergency Shelter Kits (ESK) to all Barangays
• ACTED is distributing tents
• CRS has electronic distribution sheets
• Suggested to coordinate with CRS at municipal level for new distributions
Guiuan
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Lead coordinator – Shelter Cluster FP
MSF is doing the Island operations with recovery shelter packages
SOS Attitude is distributing tent shelters to all barangays
IOM together with ACTED is distributing 5,000 shelter kits
HFH is distributing 6,000 recovery kits
IOM is distributing 7,000 recovery kits
IOM is conducting DRR safe shelter training and debris to shelter as well
IOM is done in distributing emergency shelter kits in Tubabao Island
IOM may support MSWD to create electronic lists
Citizens’ Disaster Response Center (CDRD) with support from Peace Winds Japan is distributing
ESKs and NFIs for 1,500 families
Guiuan City
• DSWD is distributing CGI sheets in an average of 16 sheets per family/households in all
barangays in the municipality of Guiuan
• IOM began DRR training for safe shelter and debris to shelter
Hernani
• Lead coordinator - Plan
• IOM/ACTED is distributing toolkits
• Plan is distributing tarpaulins and emergency shelter kits
• Citizens’ Disaster Response Center (CDRD) with support from Peace Winds Japan is distributing
ESKs and NFIs for 1,750 families
Lawaan
• Lead coordinator – CRS and Christian Aid
• CRS and Christian Aid is distributing emergency shelter kits
• Coordinate with CRS and Christian Aid for any dstributions
• CRS provides Electronic Beneficiary Lists
Marabut
• IOM together with ACTED and UNHCR has distributed emergency shelter kits including some
indigenous communities
• Citizens’ Disaster Response Center (CDRD) with support from Peace Winds Japan is distributing
ESKs and NFIs for 2,040 families
Mercedes
• Lead coordinator – OXFAM
• IOM together with ACTED is done distributing shelter kits to all barangays
• SOS Attitude is distributing tents in selected hard to reach Barangay
• OXFAM provides cash injections designated for Shelter
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Suggested to coordinate with SC Guiuan and OXFAM at municipal level for new distributions
Quinapundan
• Lead coordinator – CRS
• CRS is distributing emergency shelter kits and partial recovery coverage
• Electronic distribution list through CRS support
• Suggested to coordinate with CRS at municipal level for new distributions
Salcedo
• Lead coordinator - CRS
• UNHCR distributes tarpaulins, blankets and jerry cans
• SOS attitude distributes tents
• IOM/ACTED distributes toolkits
• ACTED distributes tents
• IOM together with CRS distributes tool kits and tarpaulins
• Citizens’ Disaster Response Center (CDRD) with support from Peace Winds Japan is distributing
ESKs and NFIs for 300 families
• Suggested to coordinate with CRS at municipal level for new distributions
Llorente – no activity reported
OTHER ISSUES
Strengthening the market
• OXFAM suggests to work with hardwares to strengthen the market and benefit the community as
a whole
Issues with inventory
• With regards to the checking of inventories, IOM has documents like waybill out and waybill in
and conduct physical count of the items to determine the correctness of the inventories.
• Determine whoever will be responsible for the lost items along the way.
• Suggested that all agencies should have a check and balance of their inventories.
Issues of corruption
• Some agencies just deliver the relief items to the Barangay Captains and LGUs
• Must make sure that the primary beneficiaries receive the items
Delivery of items to far away barangays
• Delivery of items to the far away barangays cost too much money (transportation is expensive)
• Far away barangays have very limited transportation
• Suggested that there should be a drop-off point at the center
• Utilize the transport vehicles from the Barangays in transporting the relief items to the far away
barangays
• Agencies don’t know the answers on the transportation problem, it’s the locals who know it