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DEPARTMENT OF INDUSTRIAL TRAINING, HARYANA
30- BAYS BUILDING, SECTOR -17, CHANDIGARH
NOTICE FOR INVITING EXPRESSION OF INTEREST
The Department of Industrial Training, Haryana invites sealed proposal for Expression of Interest (EOI) from
reputed firms for digitization of old student data/results and Development of Software/Web Portal for Post
admission activities, in all the Govt. & Private Industrial Training Institutes (ITIs) in the State of Haryana.
Introduction: The Department of Industrial Training, Haryana is imparting the Skill based training to the
unemployed youth through the network of 147 Govt. Industrial Training Institutes (114 GITIs and 33 GITIs for
Women) and 181 Private ITIs under Craftsman Training Scheme. One year, two year and three years duration
courses are being run in these institutes. During the current academic year 2015-16 there are 46357
sanctioned seats in GITIs and 25495 seats in Private ITIs.
SCOPE OF WORK:
The following activities are to be outsourced in order to digitize the old student data/result sheets and
development/implementation of Online Post Admission Activities. The Web based application will provide
seamless and Efficient Interaction for it is user at Head office and operational level. The ITD (Industrial
Training Department) Portal will have following Modules
1. ITD Portal With Content Management System on WCAG Guidelines
2. Student Information Module
3. Institute Management Module
4. Examination Management Module
5. Certificate Management Module
6. Scholarship Management Module
7. Mobile App for Students/Institute/Department
8. Apprenticeship and Placement Management Module
9. Asset Management Module
10. Integration With VTP Management Module of Gol.
Eligibility Criteria:
The bidders should satisfy the following eligibility criteria to qualify and requisites for submission of
proposals. Proposals not meeting the eligibility criteria and not containing the supporting documents will be
summarily rejected:
Turnover, Financial Performance:
The Bidder must be in operation for at least 7 years as on the date of this EOI, it should be a profit
making enterprise during the last 3 financial years and should have experience in software development,
system integration and IT Services. The Bidder must have an average turnover of Rs.5 Crores (Rs. Five Crore)
from IT projects for previous three years. A certificate from statutory auditors shall be attached as a proof for
the same.
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Similar Project Experience:
The bidder should have readymade Institute/College Management Solution which should have been
implemented in reputed Educational Institutes/Govt. Education Deptt./Board. It should be multi location
project with minimum 50 locations running successfully and should attach copy of final sign off/Satisfaction
Certificate from the clients as a proof.
Government Sector Experience:
The bidder should have successfully completed and implemented at least 5 projects for any Govt.
Departments/Public Support Undertaking (PSU) and should have at least one work order of Haryana govt.
Bidder should have experience of Minimum Rs. 1 Crore of Application Development & Implementation.
Office:
The Company should have their office in Chandigarh (UT), Panchkula or Mohali. In case the, bidder does not
have an existing office in the said area, the Bidder should give an undertaking to establish a direct office
within two (2) months from the date of award of the contract, for the duration of the contract.
Other Requirements:
a) Registration - The Company should be registered under the Companies Act 1956 and should be in
existence for the last 8 years on the date of this EOI.
b) Organizational Focus - The Company should have experience in software services such as design,
development, operations and maintenance of software solutions with dedicated expertise in the technology
area(s) that are proposed.
c) The bidder must have minimum of 50 employees on its rolls showing details of their professional, technical
qualifications and experience. (Declaration from company HR).
d) Should possess valid registrations for all statutory requirements such as PAN, TIN, VAT, Service tax etc.
e) Should not have been charged of involvement in any malpractice, fraud, scandal or any criminal case or
have been blacklisted by any Central or State Government Department or Agency.
f) The bidder should be a SEI - CMM level 3 certified or ISO certification in software development activities.
g) Consortium is not allowed.
Proposal Submission:
The proposal (along with documentary proof for eligibility) of 'Expression Of Interest' (EOI) in sealed cover,
should reach the office of the Director, Industrial Training Department, Haryana, 30-Bays Building, Sector-17,
Chandigarh on or before........up to 2.00 p.m. Offers will be opened on the same day i.e. on..........at 4.00 p.m.
in the presence of the parties who may wish to be present. EOI will be evaluated by a Committee constituted
by this department. Qualified parties will be called for meeting to be notified later. The Department reserves
the right to accept / reject or re-invite any offer(s) without assigning any reason. Scope of work available at
Website -www.itiharyana.gov.in
Director General
Industrial Training Deptt. Haryana, Chandigarh.
0172-2701321, 2710191
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DEPARTMENT OF INDUSTRIAL TRAINING, HARYANA
30- BAYS BUILDING, SECTOR -17, CHANDIGARH
EOl Notice No. 1102
Date:09.10.2015
Expression of Interest (IT Plan)
1. Introduction: The Department of Industrial Training, Haryana is imparting the Skill based training to the
unemployed youth through the network of 144 Govt. Industrial Training Institutes (111 GITIs and 33 GITIs for
Women) and 114 Private ITIs under Craftsman Training Scheme. One year, two year and three years duration
courses are being run in these institutes. During the current academic year 2015-16, there are 46357
sanctioned seats in GITIs and 25495 seats in Private ITIs.
2. Objective: Outsourcing of digitization of old student data/results and Development of Software/Web
Portal for Post admission activities, in all the Govt. & Private Industrial Training Institutes (ITIs) in the State of
Haryana.
3. EOl Process Schedule:
S.
Event
Date
No.
1.
Last date for submitting the EOl
upto 26.10.2015 at 2.00PM
2.
Opening of EOl
Venue
Office of Director Industrial Training
Department
26.10.2015 at 4.00PM
3.
All the shortlisted firms will be notified and called for a meeting for which the date shall be notified
later.
General:
I.
I.
This is not a Request for proposal (RFP) and commercial bids SHOULD NOT be submitted with EOl.
Director, Industrial Training Department, Haryana reserves the right to examine / verify the supportive
documents / reports furnished by the bidders.
II. Bids found not having deposited requisite document fee of Rs XXXX/- shall not be considered.
III. Director, Industrial Training Department, Haryana would constitute an evaluation committee of officers
that will evaluate the responses in detail in order to determine whether they are substantially
responsive to the requirements set forth in the EOl. The decision taken by the committee in this regard
is final and binding on all the bidders of EOl.
IV. Director, Industrial Training Department, Haryana shall shortlist the vendors based on the requirements
and the responses submitted. Director, Industrial Training Department, Haryana reserves the right to
call only short listed vendors for a technical presentation / demo of their proposed solution on the date
and time decided by Director, Industrial Training Department, Haryana The decision taken by the
Director, Industrial Training Department, Haryana in this regard would be final and binding on all the
bidders of EOl.
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Penalty:
In case the selected bidder fails to complete the works as per the scope and timelines scheduled in the RFP, a
penalty shall be imposed on the bidder (Details of penalty will be described in the RFP to be issued to the
shortlisted bidders).
Broad Scope of Work
1.
ITD Portal on WCAG Guidelines: The web portal should be developed in compliance with WCAG
guidelines and should have the following features:
1. General Information about Department
2. ITIs & their location.
3. ITI wise courses, admission process, fee structure & Downloadable prospectus.
4. Student registration with login credentials to monitor / track the application status.
5. Various Interactive application forms in downloadable format with instruction manual.
6. Schemes of the Department.
7. Date of counseling - will be published on Portal & SMS will be sent automatically to the registered
students.
8. Final Date of Fee Submission.
9. Following kind of users can register themselves in the ITD Portal & take various services provided by
the Department:
a) Citizen
b) Govt. ITIs
c) Student
d) CSC
e) Industry
f) Other Departments
g) Employee
h) Private ITI's
10. This portal will be utilized by the Call Centre/Helpdesk Executives to reply to the various queries of
the public.
11. Linkage to RTI.
12. Websites of private ITI's are to be linked with ITD Portal.
13. Latest news/ notifications/ important information by the department.
14. Online payment
Additional Features:
1.
Search & Locate College: A facility to Search and locate Colleges. API integration with Google should be
provided to locate colleges.
2.
Facility to compare colleges for courses should be provided.
3.
The web portal on the whole should have authorized Logins for all the Colleges. The Department should
have the major administrative role to manage all the colleges' roles and access rights to change, edit or
update information.
4.
Online feedback and Complaint Tracking system should be active
5.
The colleges should be able to independently update the information for their colleges as per the rights
provided by the administrator.
There should be a provision for backend management of the portal through a user friendly and dynamic
Content Management System Only authorized users should have access to manage the complete backend
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process for the web portal. This CMS will provide the role based access to colleges and all authorized users by
the Department. It should allow the following: For Administration:
1. To add/remove/edit any content and Information from backend.
2. To manage pages on the portal
3. To manage any menus on the website.
4. To provide authentication to various users with their credentials.
5. To add/remove any videos/files on the portal.
6. To provide audit log of the changes made by users.
7. To manage the user rolls. For Colleges:
1. Introducing new Colleges, courses, subjects and associated approval process.
2. Enabling to add/change process for admission schedule course wise and allocation of teachers.
3. Setting eligibility and selection criteria configuration for Admissions, Scholarships, and Transfers etc.
2. Student Information Module (SIM) Legacy System being replaced
1. Submission of application Form
2. Notification of merit lists, counseling date and venue, admission lists through notice board.
3. Attendance tracking by student himself/parent. Features:
1. Prospectus of ITI can be purchased from ITI/CSC counter.
2. Submission of application form as per schedule.
3. Submission of Form can be done in following ways:
a) At CSC counter
b) At ITI counter
4. The application form will be entered by CSC operator using the ITD Application software at reasonable
cost. He can also take up entry of application received at ITI counters of nearby ITI's.
5. Receipt to the students will be issued with unique no. which will be used by the student to track the status.
6. Student can also register themselves in the Portal for using mobile services.
7. Student can check the schedule of counseling on the portal & if registered, will receive the SMS/email.
8. Status of fee submission.
9. e- Attendance Tracker - Student can view his/her attendance on notice board published on monthly basis.
10. Printing of Admit Card.
a) At CSC
b) Self-Printing using Internet
11. Students can track Sessional Marks.
12. Information regarding certificates will be received by student through SMS.
14. Student History (Admission to Placement) can be viewed by the student.
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Institute Management Module (IMM): Legacy System being replaced
1. Manual consolidation of application forms.
2. Manual scrutiny of application forms and compilation of merit list.
3. Manual counseling
4. Manual compilation of admission list
5. Manual Fee Management
6. Scheduling and preparation of class time-table, track faculties schedule, Substitution allotment, Time table
generation etc.
7. Tracking of Attendance of teachers/employees
8. Student attendance tracking
9. Multiple Record keeping for Student Monitoring Activities
10. Scattered information regarding assets like Machinery, Tools etc. Information collation is a huge task
manually.
11. Manual reach to Non-Formal Sector.
Features:
1. Admission Management:
1. The application form will be entered by CSC operator using ITD application software at reasonable cost. He
can also take up application entry of nearby ITIs.
2. The Database of all the students is automatically registered.
3. Merit list will be generated & published on the portal which can be assured by all the stakeholders.
4. Online merit list is available to all the counselors to guide the students.
5. Students will come to counseling location & finalize his/her choices & accordingly, the counselors will book
the seats online on the Portal.
2. Fee Management:
1. Fee deposit according to Trade
2. Selection & Bio Metric Data collection
3. Registration no. issued & fee receipt provided
3. E-Planner:
1. Student - both theory & practical
2. Faculty Allocation
3. Extra - curriculum activity planning
4. E-Attendance Tracker:
1. Student Attendance tracker date wise, lecture wise, subject wise, category wise
2. Faculty Allocation
3. Publishing of Attendance of Student on Institute notice board on monthly basis.
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5. Student Monitoring:
1. Attendance Tracking
2. Internal Assessment Marks - Theory
3. Internal Assessment Marks - Practical
4. Extra -curricular activities
5. Disciplinary record
6. Scholarship
7. Student History (Admission to Placement) can be viewed Staff Monitoring:
1. Every employee to be allotted a unique id to track all the activities of particular staff
2. Employee Profile with details like their personal details, photograph, education qualifications, and mode of
recruitment
3. Record of details such as Joining/Posting, Transfer, Promotion, Training, Suspension, ACR, Service Book,
Charge Sheets, and Personal Verification etc.
4. Attendance Tracking date wise, subject wise,
5. Performance Tracking
6. Employee History
6. Asset Management & Inventory Control:
1. Machinery & other equipment at lab.
2. Furniture etc.
3. Consumables
4. Vehicle Management
5. Water & Electricity bill payment
6. Building Repair & Maintenance
7. Telephone Bills
8. Purchase at Head Office Level
9. Purchase at ITI Level
10. Disposal of old Machinery, Furniture etc
7. Alumni Information:
1. Once the student is passed out, his/her record automatically will move to alumni.
2. Student can activate his/her membership and share his/her views with other students/members.
Examination Management Module (EMM) Legacy System being replaced
1. Obtaining student details from ITIs for examination planning
2. Marks Entry in manual proformas.
3. Manual preparation of consolidated result sheet
4. Manual preparation of individual result cards
5. Exams, subject creation (Theory/Practical's), Optional Subject Management. Internal & External groups for
Examinations as per Board's rules.
Features:
1. Exam schedule publishing on portal & SMS will be sent automatically to registered students.
2. Examination centres.
3. Invigilator allocation
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4. Flying squad planning
5. Paper setting
6. Paper dispatching
7. Admit card generation with roll no.
i) Can be collected from CSC
ii) Can be collected from Institute
iii) Self-printing using Internet
8. Planning of paper checking
9. Paper checking & marks entry
10. Verification of marks entry
11. Automatic consolidation / summation of marks
12. Logic for grace marks
13. Generation of various examination reports like Weightage Report, Award List , Over All Topper, College
Wise Pass Percentage etc.
5. Certificate Management Module
Legacy System being replaced
1. Manual filling of Requisition Forms
2. Manual Entry of student details and marks in SCVT/NCVT certificates by ITI
3. Manual Exchange of filled certificate between ITI and certificate branch for signature
4. Manual exchange of certificates amongst ITI, Examination Branch and DGE&T for obtaining signature
of Secretary DGE&T
5. Generation of certificates like Character Certificate, Bona-fide Certificate, I Card, Library Card etc.
Features:
1. Provisional Mark-sheet generation
2. Digital certificate generation of SCVT certificates by competent authority
3. Final marks of the students will be sent to DGE&T as per their format
4. Either the digital certificate issued by DGE&T will be received by the department or the department
will scan all the certificates digitally signed in PDF format & keep it in the database for further reference.
5. Information regarding certificates will be published on portal & SMS will be sent automatically to the
registered students.
6. Rectification of certificates
6. Scholarship Management Module Legacy System being replaced
1. Provision for student to apply for scheme online.
2. Department should have the facility to set the scholarship criteria online.
3. Manually Submission of Application proformas by the students
4. Manual scrutiny of applications
5. Approval by the authority
6. Release of scholarship through cheque/DD
Features:
1. Online submission of application by students along with scanned documents
2. Scrutiny of applications will be easier
3. Release of scholarship through RTGS using ADHAR authentication
7. Mobile App for Students/Institute/Department
A. Circular / News/ Events: Admin, HOD & Principal should have access rights to create, view & update
circular/news/event. The Teacher should be able to view circular/news/event created publicly &
circular/news particularly created for his/her department or for him/her month & year wise. Students
should have view of circular/news/event created publicly & circular/news particular created for his/her
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class/section or for him/her month & year wise. Parent should have view of circular/news/event created
publically & circular/news particular created for his/her child's class/section or for him/her child month &
year wise.
B. Feedback: There should be an option for Feedback based on particular class, section, feedback title,
feedback content, share with options & type of feedback as its for student or employee. There should be
an option to choose class & section in student's case & department in employee's case. Feedback should
be marked for all class & section or for particular student in student case & for all department or
particular employee in employee's case. Teacher should have access rights to create, view & update
feedback of those classes & sections to whom he/she teaches in same manner as admin & principal.
Student should be able to view feedbacks created for his/her class & section or for him/her month wise.
C. Attendance: Teacher should be able to choose class & section, choose attendance to be marked, there
will be student's list. The Teacher should be able to mark attendance after choosing date for attendance
marking & marking attendance of student. Student's list should show current month's attendance count
and teacher/principal should have view of attendance by scrolling left, right, up & down or by using
arrows for different months & years.
D. Student Profile & Search:
Admin, Principal & Teacher should be able to search student by name or admission number and view
student's profile as student's details, result details, attendance details, health details & fee details. Student
Profile should provide following details:
• Student Details: Admission number, roll number, gender, etc .
• Attendance Details
• Fee Details: amount & total amount of all cycles, collected amount in different months & fine or dues
pending.
• Result Details: different subjects along with grade in that
• Health Details: height, weight, blood group, etc.
Parent Dashboard: Attendance, Circular, News, Events, Homework, Teachers assigned, details of assigned
teacher: along with their contact number in list for particular student clicked. PTM, feedback & dues
mentioned in dashboard provides information about children's PTMs & feedbacks & dues if pending.
8. Apprenticeship and Placement Management Module
Legacy System being replaced
1.
Data pertaining to industry details and students placed as apprentices/employees sought and
compiled in manual proformas.
1. Manual database of industry details
2. Manual database of apprenticeship and replacement records of students
3. Communication with industry through post
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9. Asset Management Module
Legacy System being replaced
1. Reconciliation of department assets through manual reports.
2. Cumbersome task of collecting demands from various it is for procurement of machinery
3. Lack of automated system for maintaining a record of machinery in each ITI
4. Manually Recording of Asset receipt, asset issue, asset transfer
Features:
1. Centralized database for all department assets (location wise) like machinery, equipment's, tc etc.
2. Purchase Order Module
3. Interface with ITIs for:
a) Asset receipt
b) Asset issue
c) Asset transfer
d) Asset reconciliation
e) Asset Maintenance
10. Integration with VTP Management Module of Gol
Legacy System being replaced
1. Admission form is to be made available by concerned VTP to candidate @Rs. 20/- after
downloading/Photoshop from implementation manual.
2. Registration the candidates by using VTP's email id under the link 'Candidates registration' On the
website www.sdi.gov.in. User id of each candidate shall be received on VTP email (it should be used
while registering the candidates).
3. Go to again on website www.sdi.gov.in enter the VTP's user id and password then a link Vocation
Training Providers shall be reflected besides of 'Home' on said site.
4. Click the link ' Vocational Training Providers' then home page of concerned VTP shall be opened and at
left side all links shall be reflected through which all the activities of MES shall be carried out by
concerned VTP.
5. Further, 'Enroll the candidates' under link 'candidates Enrolment' by entering candidate's user id
received from SDIS web portal on VTP email id.
6. Generate enrolment letter of the enrolled candidates under the link 'Candidates Enrollment'.
7. After that add training calendar using the link 'Training calendar' for making batch/batches and submit
for approval of Training Batch Number (TBN) and forward the hard copies of admitted candidates to
this Directorate immediately.
8. After approval of TBN from State Directorate a mail shall be received on VTP email id then commence
the training.
9. Meanwhile send the details of candidate (those who reported for training or are actually present) for
assessment to RDAT using 'Training candidates Assessment Applications' under the link 'Assessment' of
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undergone trainees. According the schedule of date and examination shall be conveyed to VTP by
RDAT.
10. Then apply on line for' Training cost claim' and send the hard copies of web generated training cost
claim along with result sheet duly signed by RDAT to the Directorate without any delay for speedy
disbursement of claim, in case VTP apply for second claim then ' undertaking ' along with proof stating
that training fee has been reimbursed to successful candidates for which they have got reimbursement
earlier from the state is to be furnished to Directorate.
11. After receiving training cost reimbursement claim disburse it to successful candidate and send the '
Utilization Certificates' to this Directorate immediately in the form of 19GFR.
(available on net).
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Bidder's Details
(Bidder should fill in the complete details)
S.No
Bidder's Particulars
1
Company Name
2
3
Date of incorporation
Company Head Office Address
4
Registered office address
5
Contact person Name
6
7
Address
Telephone no.
8
Mobile No.
9
Fax No.
10
e-mail ID
11
Number of year experience in implementation in
similar projects
12
Whether company has been blacklisted for service
deficiency in last 3 years. If yes, details thereof.
13
Turnover for Financial Years 2011-12
14
Turnover for Financial Years 2012-13
15
Turnover for Financial Years 2013-14
16
Any Quality Certifications obtained (ISO/CMMI etc)
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Whether ready to undertake to provide the products
and services Indicated in the scope of EOl.
Bidder's Response