Booklet for Saudi Nationals visiting India
Chapter No. I
Deals with the Registration of foreign nationals on arrival in India on different categories of
visa like: Tourist Visa, Assignment Visa, Business Visa, Medical Visa, Student visa, etc. and the
documents required for the purpose.
REGISTRATION OF FOREIGN NATIONALS VISITING INDIA
A.
All foreigners (including foreigners of Indian origin) visiting India on long term (more
than 180 days) Student Visa, Medical Visa, Research Visa and Employment Visa are
required to get themselves registered with the Foreigners Registration Officer (FRRO)/
Foreigners Registration Officer (FRO) concerned jurisdiction over the place where the
foreigner intends to stay, within 14 days of arrival.
B.
Foreigners other than those mentioned above will not be required to get themselves
registered, even if they have entered India on a long term visa provided their
continuous stay in India does not exceed 180 days. If the intention of the foreigner is
to stay in India for more than 180 days, he/she should get himself/herself registered
well before the expiry of 180 days from the date of arrival with the FRRO/FRO
concerned.
C.
Foreigners (including minors above 16 years of age) have to report in person or
through an authorized representative to the appropriate Registration Officer for
registration. Medical patients may be exempted from appearing in person for
registration.
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D.
Registration is also required in the case of visa less than 180 days and if there is
special endorsement "for registration required". However foreigners entering on
Entry(X) and Business visas valid for more than 180 days are required to register with
the FRRO, FRO if they continuously intend to stay for more than 6 months i.e. more
than 180 days on each visit. (But exempting visa bearing endorsement as "Stay not to
exceed 180days hence no registration required).
E.
Apart from the above, foreigners entering on Tourist, Journalist and any other category
of visa which is valid for more than 180 days and do not have a special endorsement of
"Each stay 180 days hence no registration required" are required to register with the
concerned F.R.R.O.'s, F.R.O.s within 180 days of their arrival. Foreigners (including
minors) have to report in person for Registration.
F.
Ordinarily, the registration process is completed on the same day, but it may vary in
those cases where field enquiry/other checks are required to be done by the
registration officer. The above guidelines are valid for all cases except those where visa
has special endorsement regarding registration.
LATE REGISTRATION:
No fee is charged for registration, but a foreigner who has delayed registration and if delay is
condoned, a penalty in Indian currency equivalent to US$ 30/- for late registration may be
charged.
Over stay:
In the event of overstay, foreigner is liable for prosecution under the Foreigners Act 1946 and
imprisonment up to 5 years with fine & Deportation from India.
REPORT OF ABSENCE FROM REGISTERED ADDRESS:
If at any time a foreigner proposes to be absent from his / her registered address for a
continuous period of eight weeks or more or change his / her registered address, then the
foreigner is required to inform in person or through an authorized representative or by
registered post to his / her Registration Officer of his / her intention to change his registered
address or to leave either temporarily or permanently the jurisdiction of the Registration
Officer. In case of return, the foreigner should inform the Registration Officer of the date of
return and, in case the foreigner is moving away to another place, inform the change of
address. Any changes made subsequently should also be intimated to the Registration Officer.
Every foreigner, who stays for a period of more than eight weeks at any place in any district
other than the district in which his / her registered address is situated, shall inform the
Registration Officer of that district of his / her presence. This can be made in writing and the
requirements deemed to have been fulfilled if, prior to arrival the foreigner furnishes to the
Registration Officer of the said district intimating the dates of his proposed arrival and
departure from the district.
REQUIRED DOCUMENTS FOR REGISTRATION
STUDENT VISA REGISTRATION
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1.
2.
3.
4.
Application form (Annexure I)
Recent Passport Size Photograph
Request letter addressed to FRRO (Only in case of Delay / Overstay)
Original passport and copy of passport (photo page, page indicating passport validity,
visa page and page indicating arrival stamp of Indian immigration)
5. Address proof – copy of valid & notarized lease agreement or copy of recent electricity
bill or telephone bill along with a letter from house owner & ID proof of the owner or
letter from hostel/hotel or copy of ‘C’ form
6. Original bonafide certificate from the educational institutions – bonafide certificate in
given format only acceptable
7. Study in seminaries and other theological institution, undertaking from applicant and
his/her sponsor that foreigner will not be engaged in Missionary activity or any other
occupation paid or unpaid.
8. Financial sustenance – bank letter or copy of passbook, for minors, bank letter or copy
of passbook of applicant’s father/mother
9. For change of college/course prior permission from the FRRO & letter for cancellation of
admission/NOC from previous institution
10. Fees payable, if any (to be submitted as Demand Draft after approval of application)
11. Any other supporting document
BUSINESS VISA REGISTRATION
1.
2.
3.
4.
Application form (Annexure I)
Recent Passport size Photograph
Request letter addressed to FRRO (Only in case of Delay / Overstay)
Original passport and copy of passport (photo-page, page indicating passport validity,
visa page and page indicating arrival stamp of Indian immigration)
5. Address proof – copy of valid & notarized lease agreement or copy of recent electricity
bill or telephone bill along with a letter from house owner & ID proof of the owner or
letter from hostel/hotel or copy of ‘C’ form
6. Letter addressed to FRRO by Business firm about the nature and duration of the
Business
7. Letter from AIESEC in case of internship/project based work shop
8. Letter from the AIESEC to show that the company would pay the subsistence allowance
or arrange for boarding and lodging
9. Fees payable, if any (to be submitted as DD after approval of application)
10. Relevant documents from the concerned authority according to the business activity
such as Technical meeting/board meeting/manpower recruitments/pre & post sales
activity etc.
11. Any other supporting document
MEDICAL VISA REGISTRATION
1. Application form (Annexure I)
2. Recent Passport size Photograph
3. Request letter addressed to FRRO (Only in case of Delay / Overstay)
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4. Original passport and copy of passport (photo page, page indicating passport validity,
visa page and page indicating arrival stamp of Indian immigration)
5. Address proof – copy of valid & notarized lease agreement or copy of recent electricity
bill or telephone bill along with a letter from house owner & ID proof of the owner or
letter from hostel/hotel or copy of ‘C’ form
6. Medical report from recognized/specialized hospital/ treatment centre specifying the
period of treatment with patient details. Treating doctor’s name and signature with
hospital seal and nature of illness
7. Fees payable, if any (to be submitted as DD after approval of the applicant)
8. Any other supporting document
MEDICAL ATTENDANT (MED-X) VISA REGISTRATION
1.
2.
3.
4.
Application form (Annexure I)
Recent Passport size Photograph
Request letter addressed to FRRO (Only in case of Delay / Overstay)
Original passport and copy of passport (photo-page, page indicating passport validity,
visa page and page indicating arrival stamp of Indian immigration)
5. Address proof – copy of valid & notarized lease agreement or copy of recent electricity
bill or telephone bill along with a letter from house owner & ID proof of the owner or
letter from hostel/hotel or copy of ‘C’ form Medical report from recognized/specialized
hospital/ treatment centre specifying the period of treatment of patient, nature of
illness and medical attendant details, treating doctor’s name and signature with
hospital seal (if registering separately – not accompanying the patient)
6. Fees payable, if any (to be submitted as DD after approval of application)
7. Any other supporting document
X/ENTRY/DEPENDANT VISA REGISTRATION
1.
2.
3.
4.
5.
6.
7.
8.
9.
Application form (Annexure I)
Recent Passport size Photograph
Request letter addressed to FRRO (Only in case of Delay / Overstay)
Original passport and copy of passport (photo page, page indicating passport validity,
visa page and page indicating arrival stamp of Indian immigration)
Address proof – copy of valid & notarized lease agreement or copy of recent electricity
bill or telephone bill along with a letter from house owner & ID proof of the owner or
letter from hostel/hotel or copy of ‘C’ form
Copy of Marriage Certificate duly solemnized /registered in India (if married in India). If
married abroad, marriage certificate to be authenticated/certified by concerned Indian
Mission abroad/Apostils
If parents, spouse on employment/ business, letter from the company/firm
Indian Origin proof wherever applicable
Copy of parents passport/visa and residential permit if parents are registered with this
office If own property in India:
(a) Copy of RBI clearance for purchase wherever applicable,
(b) Copy of registration certificate of property
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10. For training in military establishment:
(a) Letter from the local defense training establishment,
(b) Letter from the Ministry of Defence.
11. For social community work in NGO sponsored by AIESEC under exchange program:
(a) Letter from AIESEC to show that NGO would pay the substance allowance or
arrange for boarding and lodging,
(b) Proof of registration of NGO,
(c) Letter from NGO
12. Fees payable, if any (to be submitted as DD after approval of the application)
13. Any other supporting document
TOURIST VISA REGISTRATION
1.
2.
3.
4.
5.
6.
7.
8.
9.
Application form (Annexure I)
Recent Passport size Photograph
Request letter addressed to FRRO (Only in case of Delay / Overstay)
Original passport and copy of passport (photo page, page indicating passport validity,
visa page and page indicating arrival stamp of Indian immigration)
Address proof – copy of valid & notarized lease agreement or copy of recent electricity
bill or telephone bill along with a letter from house owner & ID proof of the owner or
letter from hostel/hotel or copy of ‘C’ form
Letter from airport/Letter from the foreigner regarding travel itinerary, if certificate
from airport is not available (tourism cases)
Copy of permission from concerned foreign mission (re-entry) wherever applicable.
Fees if applicable, if any (to be submitted as DD after approval of application)
Any other supporting document
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Annexure
Online Application Form (www.immigrationindia.nic.in)
(Registration to FRRO)
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7
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Booklet for Saudi Nationals visiting India
Chapter No. II.
Deals with the requirement and procedure to obtain Identity Card and Residence Visa.
IDENTITY CARD
Identity Card issued by Ministry of External Affairs, Government of India is necessary to
endorse/ renewal residence visa for Diplomats/ Officials and their dependents.
Identity Cards are required to be carried by their respective holders at all times by the
rules and regulation of Government of India.
Eligible Diplomats/ Officials located in Delhi are issued Identity Card by Protocol II
Division, Ministry of External Affairs, Government of India, and Eligible Diplomats/ Officials
located outside Delhi are issued Identity Cards by the Protocol Department of the State
Governments concerned.
Issuing Authority in New Delhi:
Protocol II Division,
Ministry of External Affairs,
Government of India,
Jawaharlal Nehru Bhawan
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New Delhi
Issuing Authority in Mumbai:
Protocol Department,
Government of Maharashtra,
Mumbai
Eligibility
1. Diplomats/ Officials and their spouses are eligible to obtain I. Cards.
2. Children between 12 and 21 years of age and holding diplomatic / official passport,
fully dependent upon parents and not engaged in remunerative employment are issued
Identity Cards
3. Dependents, other than spouses and children, are issued Identity Cards only when they
are holding Diplomatic or Official Passports.
PROCEDURE
1. Eligible Diplomat/ Official appointed against new posts will be issued Identity Card after
obtaining concurrence of the Ministry / Department of the Government of India to the
creation of such posts through Protocol III Division, Ministry of External Affairs,
Government of India.
2. Personnel on training in India on short term assignments of less than one year are not
issued Identity Cards.
3. Requests for issue/ renewal of Identity Cards will be submitted to Protocol II Division
(within 7 (Seven) days of arrival in India if Applying first time), in quintuplicate, along
with the five identical copies of latest passport size colour photographs and photocopy
of pages of passport, showing personal particulars, Indian visa and date of entry into
India in Form No 4 (Annexure II) for Diplomat/ Official and Form No. 5 (Annexure III)
for spouses and dependents.
4. In case of loss of Identity Cards; Loss of Identity cards should be reported to the
nearest police station and the issuing authority without delay. Requests for a duplicate
Identity Card will be submitted to Protocol II Division on the form prescribed for issue
of fresh identity cards, along with a copy of the report lodged with the police authority.
Duplicate Identity Cards are validated only for the remaining period of validity of the
Identity Card reported lost.
5. Identity Cards held by Diplomat/ Official and their dependent should be returned to the
respective issuing authority within a week of completion of their assignment in India
with date of their final departure.
REQUIREMENT FOR ISSUE/ RENEWAL/ DUPLICATE IDENTITY CARD
FOR DIPLOMATS/ OFFICIALS
1.
2.
3.
4.
5.
Covering Letter from the Mission.
Form No IV (Annexure II), duly filled up with signature.
5 color Photographs with white background.
Self Attested Photocopy of the passport showing Personal details.
and last Indian visa, along with first immigration clearance stamp.
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6. Ministry’s permission, if new arrival (or new replacement in Military Attaché Office).
7. Copy of FIR, if identity card lost and applying for duplicate.
8. Original I. Card to be returned, if applying for renewal.
FOR SPOUSE AND DEPENDENT
1. Covering Letter from Attaché Office
2. Form No. V (Annexure III), duly filled up with signatures
3. 5 color photographs with white back ground
4. Photocopies of: (Attested by Head of Family)
a.
Photocopy of passport showing personal details and last Indian visa
b.
Photocopy of the passport of head of family, showing personal details
and last Indian visa, along with photocopy of Identity Card
5. Copy of FIR, if identity card lost and applying for duplicate
6. Original I. Card to be returned, if applying for renewal
RESIDENCE VISA
DIPLOMATS/ OFFICIALS:
1. Identity Card issued by Ministry of External Affairs, Government of India is necessary to
endorse/ renewal residence visa for Diplomat/ Officials and their spouses and
depended. Residence visa will not be endorse/ renew more than Passport and Identity
Cards expiration date.
2. In Case of issuance of New Passport, Valid visa from the old passport will be
transferred to New Passport.
PROCEDURE
1. Residence visa for Diplomatic/ Official Passports holders will be endorsed/ renewed
from PV II Division, Ministry of External Affairs, Patiala House, New Delhi.
2. Residence visa will not be endorsed/ renewed more than the validity of Passport and
Identity Cards date.
3. Residence visa will not be endorsed/ renewed more than the validity of residence visa
of Head of family.
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Issuing Authority in New Delhi:
PV II Division,
Ministry of External Affairs,
Patiala House,
New Delhi
REQUIREMENTS
1. Passport with covering letter
2. Copy of I. Card + copy of I. Card of Head of Family
(Attested by Head of Family)
3. Copy of online filled up form with signature
Website to fill online form: - https://indianvisaonline.gov.in/visa/
(Annexure IV)
4. 2 color photographs size 2”X2” without any border
5. Photocopies of:- (Attested by Head of family)
a.
Photocopy of I. Card
b.
Photocopies of Passport of Head of family, showing personal details and last
Indian visa along with photocopy of I. Card
6. Old passport ( in case of transferring visa on new passport)
RESIDENCE VISA FOR DEPENDENT OF ORDINARY PASSPORT HOLDER
1. Passport with covering Letter
2. 2 Photographs
3. 5 Photocopies of Passport of Head of family, showing personal details and last Indian
visa along with photocopy of I. Card (Attested by Head of Family)
4. Procedure:
1st Step: Request to get NOC from Protocol II Division, MEA,Govt. of India
2nd Step: Request to get NOC from PV II Division, MEA, Patiala House, N. Delhi
3rd Step: Request to get Permission for endorsement/ renewal residence visa form Ministry
of Home Affairs, Govt. of India, New Delhi.
4th Step: Endorsement/ Renewal residence visa from FRRO, MHA.
VISAS FOR ORDINARY PASSPORT HOLDERS (Annexure V)
VISA CONVERSION
Generally specific power of Visa conversions and extension to ordinary passport holder
residing in India, rests with the Ministry of Home Affairs, New Delhi. For this purpose the
ordinary passport holder can approach Ministry of Home Affairs between 10 am to 12 noon on
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all working days (Monday to Friday). The change of visa status is normally not allowed. It can
be considered by the Ministry of Home Affairs only in extraordinary circumstances.
Ordinary Passport holders, not residing in Delhi may approach the FRROs/ FROs cum
superintendent of Police concerned, who would forward their case to Ministry of Home Affairs
for approval. Applications for extension/ conversion should be made well in advance.
VISA EXTENSION
A. 15 days visa extension: Extension of stay up to 15 days on any type of visas in
emergent cases such as illness, death, non-availability of flights etc., subject to
production of confirmed onward journey ticket.
B. Three Months Visa Extension: FRROs can grant one short term extension, if need be,
for a period of 3 months while referring case to Ministry of Home Affairs, Foreign
Division, New Delhi and awaiting orders.
C. Medical Visa: Visa for ordinary passport holder on medical visa can be extended for a
further period of one year on production of medical certificate/ advice from
reputed/recognized/ specialized hospital in India. Any further extension on medical visa
will be granted by the Ministry of Home Affairs, New Delhi.
D. Student Visa: FRROs/ District Superintendents of Police (FROs) can grant extension of
stay to those on Student Visa for one year at a time on production of bonafide
certificate from the recognized college/ university up to the duration of the course or
5years whichever is less.
E. Business/ Employment Visa: Ordinary Passport holders, who are on business/
employment visa and their first one year extension has already been approved by
Ministry of Home Affairs can seek further extension of one year at a time for next four
years from their concerned FRROs/ FROs cum superintendents of police on production
of relevant documents for the purpose. Dependent spouse and children of such
ordinary passport holders can also be granted extension on co-terminus basis.
F. Visa Transfer on new travel document: In case of lost passport, FRROs/ FROs-cumSuperintendent of Police may regularize stay and grant exit permission on the new
travel documents given by the foreign mission provided the stay has not exceeded the
visa period. Further, the whole visa can be endorsed on the new passport after
confirmation of the kind of visa issued from Embassy.
G. Police Clearance Certificates: After complying with the requisite procedural formalities
(Crosschecking, confirmation etc.), FRROs/ FROs cum superintendent of police can
grant Police Clearance Certificate (PCC) to their respective registered foreign national
as pertaining to their period of residence in India.
H. Landing Permit: FRROs/ FROs cum superintendents of police can grant landing permit
to the ordinary passport holders, arriving in India without valid Visa, In emergent
situation like death/ illness in the family up to a period of 15 days provided immigration
officer is satisfied regarding the bonafide of the foreigner’s visit. For further extension
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of stay in such cases, the ordinary passport holder should report to Ministry of Home
Affairs, Foreign Division, New Delhi except in case of minors which can be extended till
the minor attains the age of majority.
REQUIREMENTS FOR EXIT OF ALL VISAS
1.
2.
3.
4.
5.
6.
7.
8.
9.
Application form (Annexure V)
Recent Passport Size Photograph
Request letter addressed to FRRO (Only in case of Delay / Overstay)
Original passport and copy of passport (photo page, page indicating passport validity,
visa page and page indicating arrival stamp of Indian immigration)
Address proof – copy of valid & notarized lease agreement or copy of recent electricity
bill or telephone bill along with a letter from house owner & ID proof of the owner or
letter from hostel/hotel or copy of ‘C’ form
If employed, letter from the employer and up to date tax paid details with copy of PAN
card
If on Business, letter from the Business firm and up-to-date tax paid details with copy
of PAN card
If on Student visa, no dues certificate from the educational institution
For loss of passport
a. new passport or emergency travel document issued by the concerned foreign
missions and one photocopy,
b. letter from the concerned foreign missions,
c. police report about the loss/stolen passport (in Loss certificate or FIR)
10. For child born in India,
a. copy of passport or emergency travel document,
b. letter from the concerned foreign mission,
c. copy of birth certificate,
d. copy of passport/visa and RP (Res. Permit) of parents (if parents are registered)
11. Fees payable (Demand draft)
12. Police report (In case of Overstay etc) wherever required, except minor
13. Any other supporting document
15
Annexure
Form 4 (Application for Identity Card for Diplomat/ Official)
16
17
Annexure
Form 5 (Application for Identity Card of Spouse and Dependent of
Diplomats/ Officials)
18
19
Annexure
Online Indian Visa (Resident visa for diplomat/ Official)
(https://indianvisaonline.gov.in/visa/)
20
21
22
Annexure
Online Application Form (All visas for ordinary Passports)
(www.immigrationindia.nic.in)
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Booklet for Saudi Nationals visiting India
Chapter No. III.
Speaks about the Privileges and Immunities available for the Diplomats/Officials
coming to India on assignment visas.
PRIVILEGES AND IMMUNITIES- DIPLOMATIC MISSIONS
A. IMMUNITY AND INVIOLABILITY
Diplomatic Missions
1. The Premises of the Embassy shall be inviolable; the agents of the host Government
may not enter these except with consent of the Head of the Mission.
2. The host government will take all appropriate steps to protect the premises of the
mission against any intrusion or damage and to prevent any threat to peace of the
Embassy or harm to its dignity.
3. The premises of Embassy, its property, means of transport duly registered shall be
immune from search, requisition, attachment or execution.
4. The archives and documents of the Embassy shall be inviolable at any time and any
where they may be.
5. All Official correspondence of the Mission shall be inviolable.
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6. The Govt. of India will permit and protect free communication for all official purposes.
For communicating with the government and other missions and consulates of the
Kingdom, wherever situated, the Embassy may use all suitable means, including
diplomatic couriers and messages in code or cipher and symbols. The Mission may
install and use a wireless transmitter only with the approval of the Govt. of India.
7. The private residences of diplomats shall enjoy the same immunity and protection as
that of the Mission. All his property, papers, correspondence shall also enjoy
inviolability.
8. A diplomat shall not be liable to any form of arrest or detention. The Indian Government
shall treat him with due respect and shall take all steps to prevent any attack on his
person, freedom or dignity.
9. A Diplomat is not obliged to give evidence as a witness.
10. A diplomat shall enjoy immunity from criminal, civil and administrative jurisdiction
except in the case of:
a) A real action relating to private immovable property situated in India, unless he
holds it on behalf his government for the purposes of the Mission;
b) An action relating to succession in which the diplomat is involved as an executor,
administrator, heir or successor as a private person and not on behalf of his
government; and
c) An action relating to any professional or commercial activity exercised by the
Diplomat/official in India outside his official function.
11. The members of the family of a diplomat/official forming part of his household, if they
are not nationals of India, enjoy the immunities as specified above.
Administrative & Technical Personnel
Members of Administrative and Technical personnel of the Embassy shall enjoy
immunity from arrest or detention. They shall enjoy immunity in respect of acts performed
in the course of their official duties. Such members shall not enjoy immunity from civil and
administrative jurisdiction in respect of acts performed outside the course of their duties.
B) PRIVILIGES
EXEMPTION FROM CUSTOMS DUTY
(a) Diplomatic Missions
1. Diplomatic Missions are allowed to import articles free of duty for their official use
including reasonable quantity of Office equipment, construction material, motor
vehicles and other goods with the prior approval of Protocol Special Section. Import
installation and operation, however, of wireless telegraphy apparatus, satellite dishes,
satellite earth station equipment, GPS systems, etc. without obtaining import permit
and proper license from the Govt. of India, is prohibited. Similarly, articles meant for
25
donations, participation/display in trade exhibitions or other such events are not
allowed to be imported duty-free (Form No.7 (Annexure VI) & Form No.8 Annexure VII)
2. Prior approval is mandatory for items being imported/purchased locally by a mission for
official use.
3. Goods imported duty-free shall not be sold/disposed of before expiry of 3 years from
the date of import. Separate provisions govern sale of motor vehicles.
(b) Diplomats/Officials
1. Diplomats/officials are granted exemption from payment of Customs duty on all goods
including motor vehicles imported or purchased from bond for their personal use and
their family members forming part of their household.
2. Electrical and Electronic Gadgets: Circular No. D-VI/451/(1)98 dated: September 1,
2003, Protocol book at page no.116 (Annexure XV) lists items and their quantities for
which exemption from payment of Customs duty can be granted. Diplomatic agents are
also permitted one piece each of personnel computer, fax machine, and Piano without
furnishing a re-export undertaking.
3. Diplomatic agents can import, availing of exemption from payment of customs duty, or
purchase locally, availing of exemption from payment of Excise Duty (if applicable on
principle of reciprocity), one motor vehicle for their personal use within two years from
the date of their arrival in India. Diplomats of the rank of First Secretary and above, if
accompanied by family members, may be permitted to import duty free/purchase
locally with exemption from payment of customs/Excise Duty a second motor vehicle
for personal use within a period of two years from the date of arrival in India.
Motor vehicles should conform to norms of emission and other conditions prescribed from
time to time by the Govt. of India. Left Hand Drive vehicles are not allowed to be imported or
sold to non-privileged person in the open market. These vehicles are either to be re-exported
or sold to another privileged person or sold to a scrap dealer with prior approval of the
Protocol section of the MEA on conditions prescribed by the Ministry.
(c) Administrative and Technical Personnel
These personnel can avail exemption from payment of Customs duty on import of
personal and household effects (excluding motor vehicles) and electrical and electronic
specified items for personal use and of Diplomats/ Officials and their family members for daily
use forming part of their household on the conditions of the goods reach India within four
months of their first arrival in India to take up their assignments.
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Annexure
Form 7 (Custom Duty Exemption Certificate for official use)
27
Annexure
Form 8 (Custom Duty Exemption Certificate for personal use)
28
Annexure
Ministry’s Note No. D-VI/451(1)/1/98
List of Importable Items for personal use
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Booklet for Saudi Nationals visiting India
Chapter No. IV.
This chapter deals with Exception/ Restrictions on Import under the Vienna
Convention on Diplomatic Relations.
EXEMPTION FROM OTHER TAXES AND FEES
Diplomatic Agents are exempted from payment of the following taxes/fees:
Income Tax/Wealth Tax, Property Tax, Road Tax, Registration fee, Driving License Fees,
Foreign Travel Tax, Inland Travel Tax, Entry Tax on Diplomatic Vehicles.
Exemption from/Refund of following taxes and fees is granted based on the principle of
reciprocity:
a) Excise Duty on purchase of vehicles, electrical and Office equipments, building material
for the building of mission, Excise Duty on purchase of petrol for official motor vehicles.
(b) Value Added Tax (VAT) on goods and petrol, diesel and other fuel
purchased for
official use.
b) Luxury Tax on hotel bills
c) Service Tax on availing of Select services.
e) Administrative & Technical Staff are exempt from income tax on their salary received
from their respective governments.
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RESTRICTIONS ON IMPORT
a) Import or possession of arms & ammunition is prohibited.
b) Import of Beef in any form is prohibited
c) Restrictions are also imposed on import of certain agricultural and animal products
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Booklet for Saudi Nationals visiting India
Chapter No. V.
Deals with Custom clearance of Consignments
PROCEDURE FOR CUSTOMS CLEARANCE OF GOODS ADMISSIBLE FOR DUTY FREE
IMPORT
The routine import of household goods/personal effects of the Diplomat/Official on first
arrival are allowed to be cleared {on forms No.7 (Annexure VI) & Form 8 (Annexure VII)}.
Indeed, Prior Approval is needed in case a Diplomatic mission/Diplomatic agent is intending to
import electrical, electronic, computers, and motor vehicles for official use /personal use after
the first arrival.
A. EXEMPTION CERTIFICATE
1. An Exemption Certificate (EC) duly attested by the Protocol Special Section of the
Ministry of External Affairs, Jawaharlal Nehru Bhawan, New Delhi, enables the
Diplomats/Officials located in Delhi and their privileged Members to clear Personal
Effects/Household goods/Official Goods/motor vehicles etc. by availing of Exemption
from payment of Customs Duty. The members of the Foreign Representations and
their members functioning in different states of India can avail their Exemption
Certificates from the Protocol Department of the State Govt. concerned.
33
2. The EC will be submitted in prescribed Forms {No.7 (Annexure VI), Form 8 (annexure
VII), Form 9(Annexure VIII)} in quadruplicate with a Note Verbale, with all the relevant
documents duly signed by the Diplomat/Official and authenticated by the Head of the
Mission concerned. The quadruplicate copies – each will be market, ‘original,
‘duplicate, triplicate, and quadruplicate.’
The Protocol Special Division of MEA will
return the original and duplicate copies of the EC duly attested to the Embassy/Mission
to be submitted to the respective Customs Authority for release of goods, without
payment of Customs Duty, of the items in the EC.
B. Documents to be attached with ECs:
ECs will in all cases, be accompanied by the following documents duly stamped
by the Embassy in respective order:
a) Prior Approval for the Protocol Special Section for the import, wherever required
(as mentioned above)
b) Invoice and the Packing List in original
c) Airway Bill, Bill of Lading or Postal Notice depending on the mode of import.
d) Certificate of origin of goods from supplier
e) Cargo Arrival Notice/Delivery order issued by the Airport/Port/Postal Authority
concerned
f) For import of publicity material, publications, books, magazines, recorded videos,
audio cassettes, DVDs, VCDs. Etc. and the details like volume, subject matter, no.
of copies and packages, language, value and any relevant detail should be
enclosed. ECs. Merely stating “Printed material/recorded video cassettes” will not
be accepted.
g) For import of electronic/electrical equipment, the invoice will contain the following
additional specific details:
i.
Make & Model of the Item
ii.
Capacity of the Air conditioner, Size of Television Screen, Computer
Hardware Specifications and
iii.
Serial No. of the equipment.
h) For import of wireless communication equipment, satellite phones, GPS systems,
satellite earth stations, prior approval of the Government of India, to be obtained
through Protocol III Section, shall invariably be furnished.
i)
For import of motor vehicles; details of make, model, year of
manufacture,
transmission, displacement, Right Hand /Left Hand (Left
hand vehicles are not
allowed in India), and a certificate of compliance with emission norms (Now Euro –
IV and above) shall be communicated. The norms of emission will conform to EuroIV or Bharat Stage –IV or higher as notified from time to time.
j)
For import of auto spare parts; a list of parts, their serial numbers and registration
number, make and model of vehicle for which the spare parts are being imported
will also be provided.
k) Depending on the kind of import and its intended/subsequent use, an undertaking
will be enclosed with each copy of the EC as per the following formats:
a)
Imports for Official use:
34
“This is to certify that the articles specified in the enclosed Exemption Certificate
are intended for the Official use of (name of the Embassy/mission) and that they are
the property (Name of the Sending State) and will continue to be so.”
Official Seal of Embassy/Mission
Signature of Head of Mission
(or officer authorized to sign on his behalf)
Place:
Date:
b)
Import of Personal and Household Effects.
“ Certified that I arrived in India on …………(date) and that the goods being
imported under the Exemption Certificate No……dated…..were my properties at the time
of my first arrival in India.” Signature of the Diplomat/Official.
Place:
Date:
Countersigned by the Head of Mission with Seal of the Mission.
c)
Import of Samples and other items for display/demonstration in the
Embassy/Consulate/Attaché Offices.
“ This is to certify that the samples mentioned in exemption Certificate
No……………..dated……are the product of…………(name of the country/Organization) and
are solely for display and/or demonstration inside the premises of the office of
…………..of this Mission/Attaché Office. If these samples are used for display and
demonstration purposes at a place, other than the premises mentioned above, the
customs duty leviable there shall be paid by this Mission.”
Official Seal of Mission
Signature of Head of Mission
(or Officer authorized to sign on his
behalf)
Place:
Date:
l)
For importing items in replacement of those re-exported earlier, ECs will be
accompanied by an ‘Export Certificate’ issued by Customs Authorities of the
Port/Airport of re-export.
C) Unutilized ECs.
35
The ‘Original’ and Duplicate copies of all attested ECs remaining un-utilized for
three months from the date of attestation will invariably be returned to the attesting
authority for cancellation.
D)
Guidance to filing ECs for attestation by the Ministry of External Affairs:
To avoid delays in processing ECs for attestation, the missions should ensure the
following:
a)
ECs filed for attestation in each calendar year should bear separate
running numbers for items for ‘official use’ of the Mission and for
‘personal’ use of individual Privileged Persons for all categories of
imports;
b)
Items listed in the ECs should be limited to the expressly required for
official use of the Mission or for personal use of the privileged persons or
members of their family;
c)
Each item should be clearly listed separately.
d)
The individual and the collective value of the items should invariably be
recorded in equivalent Indian Rupees in the relevant Column of EC.
e)
Alterations, striking through a word or sentence and overwriting should
be avoided.
E)
Countersigning of ECs
1.
Ecs. For items for ‘Official use’ should be signed by the Head of Mission. ECs. For
items of ‘personal use’ of a privileged person or member of his family will be
signed by the privileged person concerned and countersigned by Head of
mission.
2.
Head of missions with ten or more privileged persons can delegate the
responsibility of countersigning to another senior Diplomat of the Mission
F)
Specimen signatures of Countersigning Authority:
Three copies of the specimen signature of the countersigning authority on
separate sheets with official seal of the Mission will be submitted to the Protocol Special
Section.
G)
Demurrage
The Embassy/Mission should ensure early clearance of their consignments so as
to avoid demurrage charges. Requests for waiving of or refund of demurrage charges
could be considered only if the delay is directly attributable to the administrative
processing time in Protocol Division.
H)
Restrictions on import of publicity material
36
a) Dip. Missions may import calendars, diaries, publicity posters and booklets for free
distribution on exemption from duty provided such material has been produced or
manufactured by the country importing it.
b) For import of publicity material, books, magazines, printed material etc. as
OFFICIAL PURPOSE, the mission will make clear distinction between material for
official use and for free distribution for publicity purpose for free donation and the
fact will be clearly declared in the exemption.
c) Import of Religious books, tourism & educational material.
E. C. will not be issued for Religious books when it is for free distribution/donation.
Tourism publicity material also does not qualify for exemption from payment of
customs
duty.
d) Import of beef and poultry in any form is prohibited as per Exam policy.
e) Import of wireless telecommunication system/dish antenna/GPS system/earth
station or other advanced communication system are governed by regulations
contained in circular Note Verbale No. DIII/451/1/2001-Pt dated: April 10, 2003
(Annexure XVI.)
f)
Facility for Import of Tapestry/fabric material has been withdrawn.
g) Export of Antique items, including Coin, sculpture, manuscript, work of art or
craftsmanship, any article detached from a historical building or cave, article of
science, art, crafts, literature, religion, custom, moral or politics in bygone ages or
objects declared by the central government to an antiquity in existence for not less
than one hundred years, outside India is prohibited -- under Export Control Act 1947.
h) The Trading in Shahtoosh Shawls has been declared illegal in India, in Schedule I of
the Wild Life (Protection) Act, 1972.
i)
I)
At the port of exit in India, the Customs authorities are empowered to seek a
declaration from passengers that their baggage does not contain any antiquities
except those for which valid and proper export license has been obtained.
CUSTOMS REGULATIONS FOR CLEARANCE AND INFORMATION FOR
IMPORTS HOUSEHOLD GOODS AND PERSONAL ON FIRST ARRIVAL:
(WHEN THE CONSIGNEE AND CONSIGNOR ARE THE SAME)
The consignment under this category is cleared on BD FORM (Baggage Declaration
Form) available at the airport. It is deemed that the diplomat/official arriving in
India on Diplomatic assignment Visa will bring with him his used household goods
and personal effects on transfer of his residence.
a) DOCUMENTS REQUIRED
1. PERSONAL BAGGAGE ON FIRST ARRIVAL OF DIPLOMAT/OFFICIAL:
37
2. Exemption Certificate from the Protocol Special, Govt. of India, Jawaharlal
Nehru Bhawan, New Delhi, on Form No.8 Original & Duplicate.
3. Original Passport
4. Original Bill of Lading/Airway bill
5. Packing list/Invoice
6. Baggage Declaration Form duly sealed and signed by the Diplomat/Official
7. Original DO
8. GATT declaration
9. Authority letter in the name of the Customs Officer authorizing the
CHA/agents to clear the consignment on behalf of the Diplomat and forward
the same to the residence of Diplomat/Official.
b) ABOUT PERSONAL CONSIGNMENTS TO BE CLEARED AFTER THE FIRST
ARRIVAL OF DIPLOMAT/OFFICIAL:
(The subsequent imports can only be undertaken with the Prior Approval of the
Protocol Special of the Government of India, New Delhi).
a) Exemption Certificate from the Protocol Special, Govt. of India, Jawaharlal
Nehru Bhawan, New Delhi, on Form No.8 (Original & Duplicate)(for personal
effects)
b) Original Bill of Lading/Airway bill
c) Packing list/Invoice
d) Bill of Entry/BD Form duly sealed and signed by the Diplomat/Official
e) Original DO
f)
GATT Declaration
g) Authority letter in the name of the Customs Officer authorizing the
CHA/agents to clear the consignment on behalf of the Diplomat/Official and
forward the same to his address.
c) OFFICIAL CONSIGNMENTS OF THE MISSION:
All Official consignments of the Embassy would be covered by the following
procedure:
Prior Approval is mandatory and is to be obtained from the Protocol Special,
Govt. of India, New Delhi, for any official consignment from the Kingdom of
Saudi Arabia i.e. Electronic, Electrical, Computer and its accessories, Air
conditioners etc i.e. Capacity of the Air conditioners, Size of Television Screen,
Computer Hardware Specifications and Serial No. of the equipment. After Prior
Concurrence, the EC is to be sent with the PA along with AWB, Invoice, Packing
list, Serial Numbers of the items being imported, brochures and their price:
1. Exemption Certificate from the Protocol Special, Govt. of India, Jawaharlal
Nehru Bhawan, New Delhi, on Form No.7 (for official consignments) Original
& Duplicate.
2. Original Bill of Lading/Air waybill
38
3. Packing list/Invoice
4. Bill of Entry Form duly sealed and signed by the Head of the Mission with
Diplomatic seal.
5. Original DO
6. GATT Declaration
7. Authority letter from the Head of the Mission in the name of the Customs
Officer authorizing the CHA/agents to clear the consignment on behalf of the
Diplomatic Mission and forward the same to the Mission’s address.
d) SPECIFIC INFORMATION
a) New goods imported, after taking PRIOR APPROVAL of MEA, are intended
only for personal use of the Diplomat/Official and their family members and
not to be sold before the expiry of three years from the date of import.
b) Diplomats/Official may re-export household goods and personal effects on
completion of their assignments in India.
c) Diplomats are not required to be present at the Customs Clearance
d) The Royal Embassy in New Delhi/Consulate in Mumbai will obtain the EC
after the physical arrival of the Shipment in India.
e) Catalogue, Technical write up, Literature in case of machineries, spares or
chemicals as may be applicable
f) Certificate of Origin to be included in MEA documents
g) The household goods/personal effects can be imported within two years of
their arrival into India in case of Diplomats and within four (4) months in
case of Special/Official passport holders.
h) The clearance of the goods at the customs can only be affected
the documents on line through some approved CHA.
by
filing
e) Some of the approved Customs House Agents approved by the Delhi
Chambers of Commerce can be seen in the link below:
http://www.delhichamber.co.in/Custom-Freight-ShippingCargo.asp?ALP=All
39
Annexure
Form 7 (Custom Duty Exemption Certificate for official use)
40
Annexure
Form 8 (Custom Duty Exemption Certificate for personal use)
41
Annexure
Form 9 (Custom Duty Exemption Certificate for Motor Vehicle)
42
43
Annexure
Ministry’s Note No. D-VI/451(1)/1/98
List of Importable Items for personal use
44
45
Booklet for Saudi Nationals visiting India
Chapter No. VI.
Deals with Procedures of availing, importing, purchasing, registration and disposal
of Motor Vehicles.
REGULATION FOR MOTOR VEHICLES
FOR EVERY PURCHASE/IMPORT OF MOTOR VEHICLES OR ITEMS OTHER THAN MOTOR
VEHICLES A PRIOR APPROVAL HAS TO BE OBTAINED FROM THE PROTOCOL SPECIAL,
MINISTRY OF EXTERNAL AFFAIRS, GOVT. OF INDIA, JAWAHARLAL NEHRU BHAWAN, NEW
DELHI, WELL IN ADVANCE OF IMPORT OR PURCHASE.
1. Diplomats will be allowed to import availing of exemption from payment of customs
duty, or purchase locally, availing of exemption from payment of excise duty one motor
vehicle for their personal use within two years from the date of their arrival in India.
The condition relating to purchase of vehicle within two years of arrival is, however, not
applicable in the case of Heads of Missions in India.
2. Diplomats of the rank of First Secretary and above, if accompanied by members of
their family, will be permitted to import duty free/purchase locally with exemption from
payment of customs/excise duty a second car for personal use within a period of two
years from the date of arrival in India.
46
3. Imported non-Commercial Motor vehicles:
Imported non-Commercial Motor vehicles to be registered in the National Capital
Region including National Capital Territory of Delhi shall conform to Bharat Stage IV
emission norms. Vehicles to be registered in other State/Locality of India will similarly
conform to the norms applicable in the respective state, as notified from time to time.
(This condition will however not apply to CNG vehicles). The Certificate on emission
norms will be obtained either from the manufacturer of the imported motor vehicle or
its authorized representative.
4. All Diplomatic missions/Posts will be allowed to purchase staff cars “within reasonable
limits” on the principle of reciprocity. All cases of purchase will continue to be with the
prior approval of the Protocol Special Section of the Ministry of External Affairs, Govt.
of India. Requests will be cleared within one week.
5. Export of Motor Vehicles:
Imported motor vehicles of the Embassy and Diplomats/Officials may be allowed to be
exported without export trade control formalities, on the principle of reciprocity, on
production of a certificate from the Head of the Mission concerned or an officer duly
authorized by him stating that:
i)
ii)
iii)
iv)
The Motor vehicle was imported by the mission/privileged person without
exchange control formalities.
No foreign currency transaction is envisaged in the proposed export; and
Exemption from Export trade control formalities is allowed to the Indian
Diplomatic Mission, Consulate and the privileged members in the country of the
Diplomat concerned.
Left Hands Drive Motor Vehicles cannot be sold/disposed of to a non-privileged
person in India.
6. REGULATIONS FOR SALE/DISPOSAL OF MOTOR VEHICLES:
A. Vehicles imported free of customs duty:
The Foreign Privileged Persons” Rules 1957, as amended from time to time, govern the
disposal of motor vehicles imported against exemption from payment of Customs Duty.
The Rules offer following options:
i)
Export the vehicle with prior permission of the Protocol Special on Application
form no.17 (Annexure VIII)
ii)
Can sell to another privileged person the vehicle after one year of Registration
with the permission of the MEA (on Form No.17).
iii)
Can sell after three years from registration date to any non-privileged person,
with the permission of the Ministry of External Affairs Protocol Spl. Division, on
payment of applicable customs duty as assessed at the time of sale/disposal.
(on Form No.17)
iv)
A privileged person if transferred before three years from Registration Date, can
sell the vehicle to a non-Privileged person on payment of applicable Customs
duty, only if such car had been imported within one year of his arrival.
v)
If a car is accidental /damaged can be sold to the Insurance Company that has
insured the vehicle without prejudice to the latter’s rights to sell. If the
47
Insurance Company declines the offer, the vehicle may sold to a suitable agency
for scrapping only.
NOTE: Left-hand drive vehicle cannot be sold/disposed of to a non-privileged
person in India.
7. Sale of Duty-Free vehicles to non-privileged persons with exemption from payment of
Customs Duty is allowed in the following cases:
a)
Dip. Missions, on the principles of reciprocity, will be allowed to sell their vehicles
in the open market to non-privileged persons without payment of Customs Duty on
expiry of four (4) years from Registration Date. Request for such permission may
be submitted to Protocol Special in advance of final departure of the beneficiary
from India.
8. Customs Duty on sale/disposal of imported Duty-Free motor vehicles to non-Privileged
persons is determined by and is also payable to the Commissioner of Customs nearest
to the headquarters of the privileged person concerned. The Customs Duty is calculated
in the following manner:
a) For sale to a non-privileged person the Duty shall be determined after allowing for
depreciation at the sales specified by the CBEC (Central Bureau of Excise and
Customs) for imported second-hand cars. The rate of Customs Duty and the
exchange rate of foreign currency shall as prevailing on the date of approval of
sale/disposal.
b) Duty on totally damaged vehicles shall be determined by Customs authorities taking
into account the sale price as inclusive of duty. The rate of Duty shall be taken as
applicable to vehicles not so damaged at the time of sale/disposal.
c) If a vehicle is stolen, customs duty shall still be payable. The customs duty shall be
determined taking into account the amount of insurance claim as inclusive of duty
and the rate of duty shall be same as prior to its being stolen. (The missions are
advised to insure the vehicles for a value equal to cost plus customs duty
applicable).
B. Locally Manufactured vehicles:
9. Locally manufactured cars purchased with exemption from payment of Central Excise
Duty or with refund of such duty may be exported or sold or transferred to other
privileged persons/organizations only the permission of the Protocol Special, MEA.
Application for such sale/disposal shall be submitted in Form No 18 (Annexure IX).
10. The vehicle on completion of 3 years from Registration date may be allowed to be sold
to non-privileged person with exemption from payment of Excise Duty, but this will be
decided on the principle of reciprocity.
11. All Diplomatic missions are expected to respect local traffic laws. Diplomatic cars can
also be fined for traffic offences of red light jumping, dangerous driving, unauthorized
parking etc. In case of drunken driving, the diplomatic vehicles could be stopped and
the driver prevented from driving further to avoid causing any accident under the
influence of alcohol.
48
12. All cases of accidents involving vehicles of Diplomatic Missions/Posts should be reported
to the nearest Police Station and to the Protocol Officer-III of the Ministry of External
Affairs, Govt. of India giving full details of the incident and also indicating name/rank
of owner as well as name/rank of user of the vehicle at the time accident. It may be
noted that under Vienna Convention -1961, of diplomatic relations, the immunity of
members of the Administrative and Technical staff of the Diplomatic Missions from civil
and administrative jurisdiction does not extend to acts performed outside the course of
their duties.
PROCEDURE FOR REGISTRATION
Applications for registration of imported or locally purchased vehicles need to be
submitted within 30 days of import/purchase. Vehicles without proper registration mark
and with “AF” numbers plates is in violation of local laws.
a) No motor vehicle can ply on roads in India without a valid registration with the
authority concerned. Procedure for Registration is as follows:
Application on Form No.19 (Annexure X), in quadruplicate, to be submitted
within 30 days of purchase/import/acquisition to Protocol Special Section of MEA,
and to the Protocol Department of the State Govt., as applicable for those
Diplomats/Officials located outside Delhi.
b) After due authorization and assignment of a registration mark (CD/CC/UN) and
a number, the Form No.19, after attestation of MEA will be submitted to the
respective Vehicle Registration Authority. The vehicle will be produced before
registration authority as may be required.
c) The Registration Authority shall register the vehicle under the assigned mark
and number and issue a certificate, copy of which must be available in the
vehicle at all time.
PRE-REQUISITES FOR REGISTRATION
1. The vehicle to be registered should be RIGHT HAND DRIVE, have valid insurance and
should conform to emission norms (EURO-IV BHARAT STAGE IV OR ABOVE )
a) Insurance against third party risks: By law it is incumbent on every individual
possessing/driving/owning a motor vehicle to insure him against any liability that
may arise from death of or body injury to any person caused by the use of a vehicle
in a public place. The Embassy should ensure that their members having vehicles
are at all times in possession of valid insurance policies against third party risks and
to be renewed regularly and under no circumstances allowed to lapse.
b) Insurance for Customs duty: In the event of loss/accident/damage of vehicles
imported duty free, pro-rata (proportionate) customs duty has to be paid by the
49
privileged person/organization on the amount of insurance claim. The members in
their own interest should include in the value the customs duty as also the c.i.f.
value of the vehicle.
c) Emission Control Norms: Only those non-commercial vehicles which conform to
Euro-IV or higher norms of emission, confirmed from the manufacturer of vehicle,
can be registered in the National Capital Territory of Delhi. This restriction does not
apply to non-commercial vehicles on CNG.
2. USE OF DIPLOMATIC/UN NUMBER PLATES.
It shall be the duty of each mission and its entitled members to avoid and check
any unauthorized use of CD numbers allotted to their vehicles. Following guidelines are
to be noted:
a) Exhibition of Registration Mark:
Registration Marks/Numbers of Vehicles of the Embassy and diplomats are to be
displayed in white on plates with a deep blue back ground, in English.
b) ‘A/F’ Number Plates:
Vehicles without proper registration number and with ‘A/F’ number plates is in
violation of local laws. Vehicles with ‘A/F’ number plates do not enjoy privileges and
immunities and MEA does not intervene in matters relating to violations of traffic
rules with improper and un-registered number plates.
Loss of Number Plates:
In case of theft and loss of number plates the owner shall report to the nearest
police station.
c) Transfer & Sale of motor vehicle:
The imported vehicle can be sold to a privileged person, if it is sold before four
(4) years from the date of Registration, and can be sold (to a non-privilege person,
in the open market) if the vehicle has completed (4) years, after taking prior
concurrence for sale from the Protocol Special, MEA, Government of India, on final
transfer of the diplomat/official.
The vehicle can be sold in the open market to a non-privilege person before
expiry of four years on payment of customs/excise duty forgone at the time of
import/purchase. The time limit for sale in the open market in case of locally
purchased cars is three (3) years from the date of registration. Requests for
registration/transfer of imported vehicles will be entertained by the MEA only after
the Bill of Entry has been amended to include the name of the new owner. (Form
No. 29 Annexure XI and Form No 30 Annexure XII)
50
d) Duplicate Certificate of Registration:
If the Certificate of Registration (CR) is torn, defaced, lost or destroyed, the
owner shall apply in Form 22, enclosing the torn, defaced copy to the Registering
Authority for issue of a duplicate Certificate. For lost CR, the Police Report shall be
appended with the Application Form No.22 (Annexure XIII).
51
Annexure
Form 17(Application for permission to sell/ disposal of
Imported Motor Vehicle)
52
53
Annexure
From 18 (Application for permission to sell/ disposal
of locally manufactured Motor Vehicles)
54
55
Annexure
Form 19 (Application for registration of motor vehicles)
56
57
Annexure
Form 29 (Transfer ownership)
58
Annexure
Form 30 (Transfer ownership)
59
60
Annexure
Form 22 (Application for issue Duplicate RC)
61
Booklet for Saudi Nationals visiting India
Chapter No. VII.
This chapter explains about the procedure for obtaining Driving License
DRIVING LICENSE
REQUIREMENTS FOR DRIVING LICENSE
International driving licenses are issued from various zonal offices. The validity of this permit
is for one year. You are required to get your licence from the country your visiting within one
year period. Following documents are to be produced at the time of applying for an
International driving license:
a. Application Form 9 and Medical Form 1-A (Annexure XIV)
b. Attested Copy of Valid driving license issued.
c. Attested copy of valid address proof.
d. Attested copy of valid Passport.
e. Attested copy of valid Visa.
f.
Fee of Rs. 500/-.
g. Five passport size photograph.
h. Medical Form 1-A
i.
Valid proof of Indian Nationals.
62
j.
The International driving license is issued from 8.30 AM to1:00 PM from the Concerned
Zonal Office
Annexure
Form 9 (Application for Renewal of Driving License)
63
64
Booklet for Saudi Nationals visiting India
Chapter No. VIII.
Speaks about the Regulations of Foreign Exchange Remittances
FOREIGN EXCHANGE REGULATION
1. Diplomats/ Officials scrupulously observe the restrictions imposed by the Foreign
Exchange Management Act (FEMA) on opening and maintenance of foreign currency
account in India, repatriations of foreign exchange from India, and on foreign exchange
transaction in India. General provisions of FEMA are given below.
2. Non-Saudi National without the general or special permission of the Reserve Bank of
India, exchange buy or otherwise acquire, borrow, sell, exchange or transfer foreign
exchange in any form including bank drafts and cheques. Such transactions will be
effected through authorized foreign exchange dealers only.
3. Non-Saudi National make any deposit or make payment or for the credit of any person
resident outside India, other than through an authorized dealer, except with the
permission of the Reserve Bank of India.
65
FOREIGN EXCHANGE ACCOUNTS
Diplomats/ Officials, their dependents and their family members are permitted to
maintain Indian Currency and Foreign Currency with Commercial Bank (including Foreign
Bank) authorized to deal in foreign exchange subject to the following conditions.
(a) Rupees Accounts
Diplomats/ Officials and their family members in India may maintain rupee accounts
with an authorized dealer and such deposits will be governed by same conditions as
applicable to resident Indian nationals.
(b) Foreign Currency Accounts
Credit o the account shall be only way to proceeds of inward remittance received from
outside India through normal banking channels; Funds held in such accounts if
converted in Rupees shall not be converted back into foreign currency; The account
may be held in the form of current or term deposits accounts, and in the
case of
diplomatic personals, may also be held in the form in of savings accounts; the rate of
interest on saving on terms depostis shall be such as may be determined by the
authorized dealers maintaining the account; The fund in may be repatriated outside
India without the approval of Reserve Bank.
66
Booklet for Saudi Nationals visiting India
Chapter No. IX.
Speaks about protected and restricted area in various states of India, as well as the
guideline for having firearms and others security matters regarding Royal Embassy.
Security
Diplomats and Official Passport holders who wish to visit, stay or pass through the areas
mentioned below are required to obtain necessary Restricted/ Protected Area permits from the
Ministry of External Affairs. Application should be submitted to Northern Division, Ministry of
External Affairs, New Delhi, giving minimum of 4 weeks notice to process the relevant case.
PROTECTED AREAS
1. Manipur: Loktak Lake, Imphal, Mourang INA Memoria, Keibul Deer Sanctuary and
Waithe Lake, Kongjam War Memorial (To and from Imphal By Air Only)
2. Nagaland: Kohima Dimapur, Phek Distt., War Cemetry, Dzukou valley
3. Mizoram:Vairangte, Thingadawi and Aizwal
4. Arunachal Pradesh:Itnagar, Ziro, Along, Pasighat, Miao, Namadapha Tapi, Sejusa
(Puki) Bhalukpong.
67
5. Sikkim: Songri, Tsangu (Chhangu Lake), Mangan, Singhik, Tong, Chungthang,
Lachung and Yunthang
6. Uttar Pradesh: Nanda Devi Sanctuary, Niti Ghati, Kalindi Khal in Chamoli, Uttar
Kashi Distt. Adjoining areas of Milan Glacier and Phitoragarh.
7. Himachal Pradesh: Poo, Khab Sumdo, Dhankar, Tabo Gompa, Kaja Morang,
Dabling, Lahul and Spiti.
8. Jammu & Kashmir: Khaise Sub-Division, Khaltse Dumkhar, Skorduchan, Hanudo,
Biana Dha, Nubra Sub-Division –Lah, Khardung La – Khalsar, Trit upto panamik,
Leh, Khardung La Upto Hunder, Leh Sabo, Digar La-Digar, Labab-Khungru, GampaTangar (only for Trekking),Nyoma Sub-Division-Leh, Upshi, Chumathang, Mahe,
Puga, Tso-Morari Lake, Kozok, Debring, Karu Chang-La Durbuk, Tangtso, Lukung,
Spankmik (Pangong Lake upto Spankmik) Group of 4 or more persons are allowed
as tourists.
9. Rajsthan:- Western Side up-to Indo-Pak border of National Highway No.15 running
from Sriganganagar to Sanchere.
RESTRICTED AREAS
1. Sikkim: Gangtok, Rumtek, Phodang, Pemayangste Khecheperi and Tashiging.
2. Andaman & Nicobar Islands: Municipal Area, Port Blair, Havelock Island, Long, Neil
Island, Jolly Byoy, North and South Cingue, Red Skin, Mayabunder, Diglipur, Mt.
Harriet and Madhuban
FIREARMS
1. According to the Arms Rules, 1962, it is mandatory to have a valid arms licence issued
by DCP (licensing) for possession and carrying of firearms. Further, import of
Automatic/ Semi-Automatic weapons and Firearms (including Pistols and Revolvers) of
prohibited bores to India is not permitted.
2. Ministry discourages possession of any kind of firearms by Diplomats/ Officials of its
family members. Indian authorities are responsible for the protection of personnel
attached to the Diplomatic Mission and adequate security cover is provided to them. in
exceptional circumstances, a handgun for defense purposes where this is considered
ammunition must then be kept in a designated place either in the Embassy or in the
official residence of the Ambassador. Carrying of the firearm by members of the
Diplomatic/ Officials outside the Embassy or Official Residence for defense or any other
purpose is not permitted. A valid license is mandatory in such cases.
If possibility of likelihood of threat to Embassy and their staff’s peace, it will without delay,
convey such information to Protocol II Section of Ministry of External Affairs, Govt. of India,
Jawaharlal Nehru Bhawan, New Delhi, will also share with Protocol Davison all available
information on threat to their premises, personnel or property to enable the authorities
concerned assess the situation for implementing appropriate precautionary measures.
68
SECURITY AND SEARCH AT THE AIRPORT
For the safety and Security of passenger and aircraft operating in India, hand/ cabin
baggage and the person of all departing passengers are frisked and searched by the security
authorities at the airport of departure. Ambassador and spouse and visiting foreign dignitaries
of the rank of cabinet ministers and above, and Royal Family Members are exempt from such
frisking and search.
CURRENCY DECLARATION
A person coming into India from abroad can bring with him foreign exchange without any
limit. However, if the aggregate value of the foreign exchange in the form of currency notes,
bank notes or travelers cheques brought in exceeds US $ 10,000/- or its equivalent and the
value of foreign currency exceeds US $ 500/- or its equivalent, it should be declared to the
Customs Authority at the Airport in the Currency Declaration Forms (CDF) on arrival in India.
69
Booklet for Saudi Nationals visiting India
Chapter No. X.
Speaks about facilities and procedures for admission to various Indian Educational
Institutions
EDUCATION IN INDIA
Diplomats/ Officials
In modification of the existing guidelines of Ministry of External Affairs, Govt. of
India, it has been decided that Diplomats/ Officials wishing to undertake studies in
Indian Universities while on Diplomatic/ Official visa may refer their request in this
regards together with details of the proposed course of study, to Protocol II Division,
Ministry of External Affairs, Govt. of India for its consideration. The Ministry of External
Affairs will consider each case on merit and revert within a period of four weeks from
date of receipt of such request.
Dependent of Diplomats/ Officials
Ministry of External Affairs, Govt. of India has clarified vide Ministry circular that
changing visa/ special permission from Protocol II Division, Ministry of External Affairs,
Govt. of India, for further studies in Indian Universities does not apply to spouses and
dependents of Diplomats/ Officials.
70
Ordinary Saudi Passport Holders
Ordinary Saudi Passport holders are eligible to obtain admission in any Course
in Indian University. They can attend the classes with Student visa on their passport, if
they don’t have student visa, conversion of visa status is necessary to get admission in
the educational institution. Following documents are required to convert other visas to
Student visa in special cases only.
1.
2.
3.
4.
Application form
Recent Passport Size Photograph
Request letter addressed to FRRO (Only in case of Delay / Overstay)
Original passport and copy of passport (photo page, page indicating passport
validity, visa page and page indicating arrival stamp of Indian immigration)
5. Address proof – copy of valid & notarized lease agreement or copy of recent
Electricity Bill or telephone Bill along with a letter from house owner & ID proof of
the owner or letter from hostel/hotel or copy of ‘C’ form
6. Original bonafide certificate from the educational institutions – bonafide certificate
in given format only acceptable
7. Study in seminaries and other theological institution, undertaking from applicant
and his/her sponsor that foreigner will not be engaged in Missionary activity or any
other occupation paid or unpaid.
8. Financial Sustenance – Bank letter or copy of passbook, for minors, bank letter or
copy of passbook of applicant’s father/mother
9. For change of college/course prior permission from the FRRO & letter for
cancellation of admission/NOC from previous institution
10. Fees payable, if any (to be submitted as Demand Draft after approval of
application)
11. Any other supporting document
The following documents required to apply in an university for foreign students:
(i)
(ii)
(iii)
(iv)
(v)
Copy of passport of parent working abroad
Copy of work permit/license to work/business
Copy of residence permit/visa
Letter from the employer
Affidavit from the parent for financial support
71
Booklet for Saudi Nationals visiting India
Chapter No. XI.
This chapter details telephone number of hotels, hospitals, police and diplomatic
force, etc.
IMPORTANT CONTACT ADDRESS AND NUMBERS
Saudi Citizen Help Department Number:
Royal Embassy of Royal Embassy,
2, Paschimi Marg,
Vasant Vihar,
New Delhi-110057
Mobile +91-9899221188
Tel:
+91-11-43244430
Fax:- +91-11-43244467
website: www.saudiembassy.org.in
Email: ctz.inemb@mofa.gov.sa
Royal Consulate General in Mumbai
Maker Tower “F”, 4th Floor,
Cuffe Parade,
Mumbai-400005
Tel: +91-22-22156001-2-3
Fax:- +91-22-22156006
Email: incon@mofa.gov.sa
Saudi Airlines in New Delhi
202/203, Second Floor,
Ansal Bhawan,
Reservation Tel:
+91-11-23310464/65/66/67
Reservation Fax: +91-11-23326657
72
16, Kasturba Gandhi Marg,
New Delhi-110001
Cargo Tel: +91-11-23652355
Cargo Fax: +91-11-23652355
Airport Service: +91-11-49638906
COUNTRY CALL CODE
+91
EMERGENCY NUMBERS
Police
100
Fire
101
Ambulance
102
Police Headquarters
23319661
Diplomatic Task Force
23361919
Tele Customer Care Numbers
Prepaid
Postpaid
Airtel
9810198101
9810012345
Vodafone
9811098110
HOSPITALS
Apollo Hospital
26925858/01
Max Medicentre
(Panchsheel Park)
26499870/40554055/46097000
Max (Saket)
261515050
Max (Gurgaon)
01246623000
73
HOTELS IN DELHI
Leela Palace
THE ASHOK
CLARIGES
HYATT REGENCY
IMPERIAL
MAURYA SHERATON
SHERATON (Saket)
LE' MERIDIEN
OBEROI
TAJ MAHAL
TAJ PALACE
RADISSON
THE GRAND
MARIOTTE
PARK ROYAL (Intercontinental Eros Hotel)
THE PARK
JAYPEE VASANT CONTINENTAL
THE METROPOLITAN-NIKKO
CROWNE PLAZA SURYA
GRAND INTERCONTINENTAL
THE AMBASSADOR
JAYPEE SIDDHARTH
J'S INN (Vasant Vihar)
HOTEL ROCKLAND (Vasant Vihar)
THE LALIT
SHANGRI-LA
CENTAUR
ICON TOWER
ICON VILL
CLARION COLLECTION THE QUTUB
11- 3933-1234
11- 2611-0101
11- 2301-0211
11- 2679-1234
11- 2334-1234
11- 2611-2233
11- 4266-2112
11- 2371-0101
11- 2436-3030
11- 2302-6162
11- 2611-0202
11- 2677-9191
11- 2677-1234
11- 2652-1122
11- 2622-3344
11- 2374-3000
11- 2614-8800
11- 5250-0200
11- 2683-5070
11- 2341-1001
11- 2463-2600
11- 2576-2501
11- 2614-7722
11- 2649-9780
11- 4444-7777
11- 4119-1919
11- 2560-7533
11- 4601-6611
11- 4166-9766
11- 2696-8287
HOTELS IN GURGAON
CROWN PLAZA TODAY
LEMON TREE HOTEL
THE LEELA KEMPINSKI
HOTAL PARK PREMIER
VISTA PARK
BRISTO HOTEL
124-4534000
124-4160303
124-4771234
124-4604600
124-4262222
124-4351111
74