Template for AY 2016 – 2017 College Deans’ Administrative Faculty Offer Letter /
Contract
Internal Candidate
<Date>
<Name>
<Address>
Dear <Name>:
Section/Paragraph #1 – Optional Greeting Language
By direction of President William W. Destler and Provost Jeremy Haefner of the
Rochester Institute of Technology (RIT), I have been authorized to confirm your
appointment with the «Department_Name», in the «College» at RIT. We look forward to
working with you. The initial period of the appointment is from <date> through <date>.
Section/Paragraph #2 – Required Appointment Language
If Tenure-Track: Tenured…
This position is an appointment with tenure and you will hold the rank of <Assistant
Professor, Associate Professor, or Professor>. Your professional duties are as
described in policy E4.0 as set forth in the University-Level Policies which can be found
at www.rit.edu/policies.
If Tenure-Track: Not Yet Tenured…
This position is a tenure-track appointment and you will hold the rank of <Assistant,
Associate> Professor. This appointment is in accordance with policies E5.0, E6.0 and
E7.0. Your professional duties are as described in policy E4.0 as set forth in the
University-Level Policies which can be found at www.rit.edu/policies.
(Insert if applicable): Based on your previous experience you will be granted <#> years
of credit toward your eligibility for tenure at RIT. Information about credit towards tenure
can be found in policy E5.0.
Based on satisfactory performance and progress toward tenure consideration in
accordance with university and college policies including the Statement of Expectations,
you will be reviewed for tenure during the 20XX – 20XX academic year, and if tenure is
granted, it will be effective with the start of the 20XX – 20XX academic year. In addition
please note that matching the skill sets of tenure-track faculty with projected department
needs is taken into consideration by RIT’s colleges in determining whether to continue
tenure-track faculty through the tenure review process.
Section/Paragraph #3 – Required Salary and Pay Schedule Language
Your annual salary for the X month appointment will be $XX,XXX and will be paid semimonthly over beginning <date> through June 30, 2017. In addition you will receive a $X
stipend paid semi-monthly. This amount is intended to compensate you for your
administrative duties. The stipend will continue only if you continue to hold this position
throughout the end of the academic year.
If your employment with the university continues after the first year, your salary, plus
any applicable stipend, will be paid over 12 months, beginning with the July 15, 2017
pay date. This reflects the standard payment schedule for faculty.
(if hiring mid-year): Your salary for this appointment period is based on an annual
salary of $XX,XXX, is pro-rated and will be $XX,XXX. The salary will be paid semimonthly from <date> through June 30, 2017. In addition you will receive a $X stipend
paid semi-monthly. This amount is intended to compensate you for your administrative
duties. The stipend will continue as long as you continue to perform your administrative
duties. If your employment with the university continues after the first year, your salary
will be paid over 12 months, beginning with the July 15, 2017 pay date. This reflects the
standard payment schedule for faculty.
Section/Paragraph #4 - Additional/Optional College-level Terms, Conditions and
Elements of the Offer
 Contingency of attaining a specific degree to maintain appointment, or to obtain a
specific rank/salary and timeframe to do so. Recommended language:
o This offer is contingent upon completing the requirements for the Ph.D. (or
other specified degree) by <specified date>.
o If you have not attained the Ph.D. (or other specified degree) by the end of
the academic year 20XX – 20XX, a terminal contract for the following year
may be issued.
o Upon completing the requirements for the Ph.D. (or other specified degree)
during the first year of appointment (or other specified time period), your rank
will be advanced to <Assistant, Associate, Professor> and/or your base salary
will increase to an annualized rate of $XX,XXX as of <date>.
 Other elements in the offer
o
o
o
o
o
o
o
Moving Costs
Equipment
Lab Space
Grad or Teaching Assistant, Co-ops, Students
Cash Bonus
Tenure Clock Extension
Course release
o Space
o Travel reimbursements (such as travel home to foreign country or to
conferences)
o Conference Fees
o Sabbatical time and replacement
Section/Paragraph #5 – Required University-level Terms and Conditions
Language
This offer is made in accordance with the university’s policies and procedures as set
forth in the University-Level Policies which can be found at www.rit.edu/policies, and is
contingent upon the execution of this letter. The provisions of all university policies and
procedures, as they currently exist, are incorporated by reference in this offer letter. I
urge you to take the time to read these policies as they will govern your rights and
responsibilities as a member of the faculty and as an employee of RIT. Please note that
the university’s policies and procedures and its employee benefits will change over time;
any such changes will automatically apply to you and your employment at RIT.
Information about RIT benefits may be found at www.rit.edu/HumanResources.
Finally, the terms and conditions outlined in this letter are the only terms and conditions
offered; no other representations are valid. The execution of this letter is contingent
upon receiving formal notification of your understanding and acceptance of these terms
and conditions, as indicated by signing and returning two copies of this letter to my
office by <date>.
Section/Paragraph #6 – Optional Closing Language
Your appointment to the faculty offers exciting opportunities for you, the college and
RIT. Feel free to visit our Onboarding site to introduce you to RIT and the Rochester
community at http://www.rit.edu/fa/humanresources/onboarding/. I look forward to
welcoming you to the «College» and working with you in the future.
Sincerely,
Dean
«College»
____________________________________________
Signature of Acceptance
____________________
Date