RAMM’s Public Task
Background
Exeter’s Royal Albert Memorial Museum and Art Gallery (RAMM) cares for worldclass collections that document the natural, social and cultural history of the city and
its environs within a regional, national and international context. It provides access to
them and safeguards them for future generations.
The Museum is a public body funded by Exeter City Council. As a Major Partner
Museum, it also receives sponsorship from Arts Council England. Management of the
Museum is undertaken by the Museum’s Manager & Cultural Lead, who reports to
the Chief Executive and in turn to the elected members of Exeter City Council.
In undertaking its collections management, public engagement and core support
activities, RAMM produces quantities of documents, as defined under the Re-Use of
Public Sector Information Regulations 2005, the supply of which falls within its Public
Task.
Public Task Statement
RAMM’s current Public Task for the purposes of the Re-Use of Public Sector
Information Regulations 2005 and as amended in 2015 (the Re-Use Regulations)
consists of its functions under current Exeter City Council Objectives as well as
objectives set in its current Management Agreement with Arts Council England. It
also includes functions under related legislation, such as the Museums & Galleries
Act (1992), Public Records Act 1958 and the Freedom of Information Act 2000.
The Museum service holds and uses documents for the following purposes within its
public task:
-
The provision of access to the collection and exhibitions: in the Museum, on
loan, in partnership with other museums, cultural and educational
establishments and in all and any media formats.
-
The conservation, maintenance, development, safety and security of its
assets, including the collection, buildings, infrastructure and grounds.
-
The direct or joint production or commissioning of content related to
exhibitions, conservation, informal and formal learning and other content
whether directly or indirectly related to the collection.
The direct or indirect distribution of that content, whether in printed, filmed,
digital or any other form of media.
-
-
Satisfying its statutory and individual obligations.
The service considers that the supply of some documents is outside its public task
and the scope of the regulations. For the avoidance of doubt, these include but are
not limited to:
-
Documents created or commissioned by the service for commercial
consultancy, training or supply of goods and services and other commercial
purposes.
-
Documents commissioned from the service by third parties for their own
purposes.
Requests for documents created as part of our public task may be refused for
reasons including but are not limited to:
-
Cost of making the information available.
-
The service deeming the end use of the information to be inappropriate, such
as being culturally insensitive.
This statement is regularly reviewed and is due to be considered no later than 2018.
If you have any queries on this public task statement you can submit them using the
Contact us form: www.rammuseum.org.uk/contact-us/
Appendix
The following table summarises the Museum Documents whose supply is within the
scope of the Museum’s public task, whether they are available for re-use and the
terms on which they are available.
1. Generally available
for free re-use
2. Re-usable at a charge
3. Not available for
re-use
Documents available
through the Museum’s
Web-site
Images
Documents, not falling
within columns 1 or 2,
which have not been used
by RAMM or third parties
for a purpose other than
the initial public task
purpose for which they
were created.
www.rammuseum.org.uk/
www.exeter.gov.uk/index.
aspx?articleid=3179
Section H
Contact us:
www.rammuseum.org.uk/c
ontact-us/
Re-use may be approved
on application to.
Contact us:
www.rammuseum.org.uk/c
ontact-us/
Documents available for
non-commercial
educational and academic
purposes
Contact us:
www.rammuseum.org.uk/
contact-us/
Documents expressly
produced for free and
unrestricted public access
Contact us:
www.rammuseum.org.uk/
contact-us/
Documents available to
the public under the
Public Records Act 1958
Video/film clips
www.exeter.gov.uk/index.
aspx?articleid=3179
Section H
Contact us:
www.rammuseum.org.uk/c
ontact-us/
Audio recordings
www.exeter.gov.uk/index.
aspx?articleid=3179
Section H
Contact us:
www.rammuseum.org.uk/c
ontact-us/
Information within books,
catalogues and other
publications
Any documents where reuse would be against the
public interest having
regard to:
(a) the Museums’ policies;
(b) the safety and security
of the Collection or the
Museum’s premises;
(c) the safety, security and
privacy of any person;
(d) in the case of human
remains held in the
Collection, the principles
set out in ‘Guidance for the
Care of Human Remains in
Museums’ (DCMS 2004)
http://webarchive.nationala
rchives.gov.uk/+/http://ww
w.culture.gov.uk/reference
_library/publications/3720.
aspx
and
(e) in the case of cultural
property generally, the
principles set out in
‘Combating Illicit Trade:
Due Diligence Guidelines
Contact us:
www.rammuseum.org.uk/
contact-us/
www.exeter.gov.uk/index.
aspx?articleid=3179
Section H
Contact us:
www.rammuseum.org.uk/c
ontact-us/
for Museums, Libraries and
Archives on Collecting and
Borrowing Cultural
Material’(DCMS 2005)
http://webarchive.nationala
rchives.gov.uk/+/http:/www
.culture.gov.uk/reference_li
brary/publications/3697.as
px
Documents in which a third
party owns intellectual
property rights
Documents, other than the
above, and not falling
within column 3, which
have been used by RAMM
or third parties for a
purpose other than the
initial public task purpose
for which they were
created.
Documents to which
exemptions to disclose in
Part II of the Freedom of
Information Act 2000
apply.
Contact us:
www.rammuseum.org.uk/c
ontact-us/
Parts of documents
consisting only of logos
and branding.