Contact:
Susan Mendenhall
Director of Resource Development
Arts United of Greater Fort Wayne, Inc.
300 E. Main Street
Fort Wayne, IN 46802
smendenhall@artsunited.org
(260) 424-0646
www.artsunited.org
NEIGHBORHOOD GRANT
INITIATIVE
Grant Guidelines
Grant Cycle 2014 (Projects occurring between July 1, 2013 and June 30, 2014)
CONTENTS
Program Overview ....................................................................................................................................................2
Request Guidelines ...............................................................................................................................................2
Grant Timeline .......................................................................................................................................................3
Proper Crediting of Arts United ............................................................................................................................3
Concept Paper Instructions ......................................................................................................................................4
Full Application Instructions .....................................................................................................................................5
Final Report Instructions ..........................................................................................................................................6
Support Materials .....................................................................................................................................................7
Cover Page Template ............................................................................................................................................7
Project Demographics Template ..........................................................................................................................8
Project Budget Template ......................................................................................................................................9
Public Art Questionnaire.................................................................................................................................... 10
ARTS UNITED NEIGHBORHOOD GRANT INITIATIVE GUIDELINES
PAGE 2
PROGRAM OVERVIEW
The Neighborhood Grant Initiative supports the diverse and unique arts and cultural activities happening
within northeast Indiana’s neighborhoods and corridors. We believe that increased access to the arts is
essential to building strong and vibrant communities. The Neighborhood Grant Initiative is made possible in
part through a partnership with JPMorgan Chase Foundation.
Request Guidelines
Qualified Applicants
Applicants must be located in a northeast Indiana county: Adams, Allen, DeKalb, Huntington, Kosciusko,
LaGrange, Miami, Noble, Steuben, Wabash, Wells and Whitley. Applicants must have an IRS 501(c)3 tax
exempt status or fiscal sponsor with that status. Both arts and non-arts organizations can apply. Religious
organizations with a 501(c)3 tax exempt status may apply for projects of a secular nature only.
Eligible Requests
 Grant funds must be used to support a project or project phase that occurs between July 1, 2013
and June 30, 2014.
 Grant requests may be up to $2,000.
 Grant requests must be matched by other funding sources. Up to 50% of the match can be inkind support.
 Grant funds cannot be used for salaries of current staff.
 Grant funds cannot support projects retroactively.
Panel review and award process:
A volunteer committee will review all grant applications and recommend select projects for grant awards. The
Arts United Board of Directors will vote to approve the panel’s recommendations during its June meeting.
Priority will be given to the following:
 Projects that provide free or increased access to arts and culture for targeted audience(s);
 New projects from past applicants and first-time applicants; and
 Projects that incorporate an entrepreneurial or innovative approach.
The following applications will not be considered:
 Projects that received an FY2013 Neighborhood Grant;
 Requests for general operating support; or
 Handwritten concept papers or applications.
ARTS UNITED NEIGHBORHOOD GRANT INITIATIVE GUIDELINES
PAGE 3
Grant Timeline
Step
1. Concept Paper due
Date
March 1, 2013
2. Full Application due
April 1, 2013
3. Grant review panel meets
May 2013
4. Arts United Board of Directors reviews
the grant recommendations of the
review panel
June 2013
5. Arts United announces grant awards and
sends grant agreements to successful
applicants
July 2013
6. Signed grant agreement due
September 30, 2013
7. Arts United disburses first grant payment
(75% of grant award)
Thirty days before project begins
8. Final report due
Six weeks after project completion
9. Arts United disburses final payment
(25% of grant award)
Upon receipt of the final report
Proper Crediting of Arts United
All recipients of Neighborhood Grants must credit Arts United by including the Arts United logo on
promotional materials and with the following written or spoken phrase: “This program is made possible in part
by funding from Arts United.”
ARTS UNITED NEIGHBORHOOD GRANT INITIATIVE GUIDELINES
PAGE 4
CONCEPT PAPER INSTRUCTIONS
Using no more than one page, please write a brief description of your proposed arts project. Concept papers
may be submitted by US Postal Service, email or hand delivery. Please include the following information:






Title of project
Name and address of applicant organization
Contact person’s name, phone number, and email address
Estimated start and end dates of project
Total project budget amount and grant amount requested
Brief narrative:
o Describe your project.
o Who is your target audience, and how will your project benefit them?
o Does the project incorporate free or increased access to the arts for the target audience(s),
and how?
o Explain how the project is new, innovative and/or entrepreneurial.
ARTS UNITED NEIGHBORHOOD GRANT INITIATIVE GUIDELINES
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FULL APPLICATION INSTRUCTIONS
Please submit seven typewritten copies of your application. Do not use staples or binding. A Concept
Paper must be approved by Arts United staff before an organization can submit a full application. All
grant recipients will be required to file a final grant report within six weeks following the completion of
the project.
Full Application Checklist

Cover Page – Please use template on page 7.

Project Narrative – Answer the following questions in order using no more than three pages and no
less than size 11 font.
1. Briefly describe your organization’s mission, vision, and history.
2. Describe the proposed neighborhood art project in detail. How do you plan to use this grant to
support your program?
3. Identify the artists and partners who are involved in the planning, implementation, and
evaluation of your project.
4. Explain how the project will benefit the community. Who is your target audience and how will
they participate?
5. This grant initiative aims to support new, entrepreneurial and innovative projects that provide
free or increased access to arts and cultural activities. Explain how your project meets these
objectives.
6. How will you evaluate the project?
7. Have you presented this type of project in the past? If so, what were your successes and
challenges? If not, what do you see as the major benefits and challenges of your project?

Support Materials
o Estimated project demographics – Please use template on page 8.
o Project budget – Please use template on page 9.
o Current annual operating budget
o IRS 501(c)(3) determination letter - If you are working with a fiscal sponsor, include the sponsor
organization’s IRS 501(c)(3) determination letter.
o Temporary Public Art Questionnaire –Only required for public art installations. See page 10.
ARTS UNITED NEIGHBORHOOD GRANT INITIATIVE GUIDELINES
PAGE 6
FINAL REPORT INSTRUCTIONS
Please submit one typed copy of your final report within six weeks following the completion of the project.
Final reports must include documentation of the project and evidence of proper crediting of Arts United. You
may submit copies of photos, your program or promotional materials. Final reports may be submitted by US
Postal Service, email or hand delivery.
Final Report Checklist

Cover Page – Please use template on page 7.

Final Report Narrative – Answer the following questions in order using no more than one page and
no less than size 11 font.
1. Describe your project and tell us about your successes and challenges.
2. Describe the level of participation from your targeted audience(s).
3. Describe how you evaluated the project’s success. Do you plan to repeat the project in the
future based on your evaluation?
4. Briefly summarize how the grant funds were used. Please explain any changes from the
description given in the original grant application.

Support Materials
o Final project demographics – Please use template on page 8.
o Final project budget – Please use template on page 9.
o Evidence of proper crediting of Arts United
ARTS UNITED NEIGHBORHOOD GRANT INITIATIVE GUIDELINES
PAGE 7
SUPPORT MATERIALS
Cover Page Template
ORGANIZATION INFORMATION
Organization’s Legal Name
Street Address
City, State Zip
Website
Federal Identification Number
Contact Name
Contact Phone
Contact E-Mail Address
Fiscal Sponsor (if applicable)
Fiscal Sponsor Contact Name
Fiscal Sponsor Phone
Fiscal Sponsor Email
PROJECT OVERVIEW
Title of Project
Start Date
End Date
Total Project Budget
Neighborhood Grant Request
Total Number of Arts Activities
Total Number of People Served
AGREEMENT AND SIGNATURE
The undersigned certifies that he/she is a principal officer of the organization and certifies that the information
contained in this application is true and correct, and that the expenditures will be incurred solely for the purpose of the
above grant and that the organization will comply with the Neighborhood Grant Agreement.
Name of Authorizing Official
Title of Authorizing Official
Signature
Date
ARTS UNITED NEIGHBORHOOD GRANT INITIATIVE GUIDELINES
PAGE 8
Project Demographics Template
Please include the number of project participants in each category.
Patrons
Demographics
American Indian/Alaskan Native
Asian
Black/African American
Hispanic/Latino
Native Hawaiian/Pacific Islander
White (non-Hispanic)
Two or more races
TOTAL
Total children (under 18)
Total adults (18 - 64)
Total seniors (65 +)
TOTAL
Low- and moderate-income children
Low- and moderate-income adults
Low- and moderate-income seniors
TOTAL
Adams County residents
Allen County residents
DeKalb County residents
Huntington County residents
Kosciusko County residents
LaGrange County residents
Miami County residents
Noble County residents
Steuben County residents
Wabash County residents
Wells County residents
Whitley County residents
Other residents
TOTAL
Artists
Board
Volunteers
Staff
ARTS UNITED NEIGHBORHOOD GRANT INITIATIVE GUIDELINES
PAGE 9
Project Budget Template
Projected project expenses
1.
Applicant
cash &
other funds
$
Value of
in-kind
support
$
Arts United
grant
request
$
= Total
$
2.
3.
TOTAL EXPENSES
Total inTotal paid
kind
Total grant
by applicant: support:
requested:
_________
+_________ + ________
Total project
budget:
= _______
Please explain your project expenses, in order of line item, breaking down the amounts into units. For
example, “Line item 1 - We will purchase 10 easels at $8 each for a total of $80.” You may use an additional
page if necessary.
ARTS UNITED NEIGHBORHOOD GRANT INITIATIVE GUIDELINES
PAGE 10
Public Art Questionnaire
Temporary public art installations will be considered for Neighborhood Grants. If your program includes
temporary public art, please submit the Public Art Questionnaire with your Full Application.
Temporary Public Art is defined as:
 Art that is installed in a host building/venue, on public property, or exterior of a home or
building where the public has access to view and enjoy it.
 Art is made of materials that can be sustained and maintained in the environment in which the
public art is installed, for the length of time proposed in the application.
 Art is moveable in that it is easily relocated or dismantled once the host location can no longer
provide space.
Questions:
1. Is it esthetically appropriate to the neighborhood and larger community?
2. Is it temporary and moveable? How long will it be showing? Describe the materials and plan for
construction and dismantlement.
3. Is the location approved? List the owners of the property/venue and describe how you obtained
permissions.
4. Is the property/venue public or private? If public, have legal requirements related to installation
permits been explored? Is there any likelihood that permits to install the piece might be denied?
If property is privately owned, do you have written permissions from the property owner? What
is the lifespan of the installation? How will you ensure safe and timely installation and
dismantlement?
5. Does the installation or removal of the piece damage permanent elements of the setting? What
restoration of the location might be necessary at the piece’s removal?
6. How will liability related to the installation be managed? Through existing policies on the
property? Through supplemental insurance? Is there any potential for injury at all?
7. Who is responsible for upkeep and maintenance of the installation? Is the cost for maintenance
reasonable and included in the grant application? If not, how will it be funded?
8. Does the piece, when physically accessible to the public, pose any potential physical harm or risk
of injury to visitors/viewers/abusers? What level of risk is involved? Is the piece resistant to
possible/reasonably expected vandalism or abuse potential?
Please note that depending on your project, further documentation may be requested by Arts United.