AGENDA
May 1, 2014
BUSINESS MEETING - 10:00 A.M.
1.
Roll Call: Members present Staff present Visitors present -
2.
Approval of additions, deletions or corrections to agenda.
3.
Limited public comment.
4.
Approval of minutes of April 17th regular meeting as presented.
5.
Request payment confirmation of 4/24/14 payroll in the amount of $83,542.96 as authorized by
the accounts payable/payroll clerk and secretary/receptionist.
6.
Approval of accounts payable in the amount of $259,024.96.
7.
Treasurer=s report.
OLD BUSINESS
1. Recommend award of bids opened last meeting for corrugated plastic pipe to the low bidder,
Baughman Tile Company.
Baughman Tile Company
Haviland Drainage Products
Advanced Drainage System
Jensen Bridge & Supply Co.
$3,042.68
$3,223.99
$3,297.92
$4,296.00
NEW BUSINESS
1.
Recommend approval of township agreements for the following work:
Gravel road stabilization:
Township
Scipio
Contractor
JLM – twice
Mile
27
HCRC Reimburse
$2,700
Gravel or limestone patching:
Township
Camden
Reading
Scipio
Material
Quantity
Limestone 2,000 tons
Carr gravel 1,000 cyd
Gravel
500 cyd
%
100%
100%
50%
Estimated Cost
$33,300
$10,000
$ 7,500
Township Share
$33,300
$10,000
$ 3,750
Large culvert replacements:
Township
Reading
Wright
Road
Balcom
Lee
Culvert Size
6.75’ x 4.8’ x 60’
12.0’ x 7.4’ x 60’
%
50%
50%
Estimated Cost
$24,000
$42,000
Township Share
$12,000
$21,000
2. Recommend approval and signing of contract with Jensen Bridge & Supply Company for our 2014
season’s requirements of corrugated steel pipe and collars per bids opened at last meeting.
3. 10:30 a.m. – Presentation of 2013 financial audit by David Fisher of Rehmann Robson.
Revenues
Expenses
Surplus or (deficit)
$7,282,228
$7,158,546
$ 123,682
4. Recommend approval of dust control permits.
JLM Tank Truck Service
McConnell & Scully
Michigan Chloride Sales
Michigan Mineral Resource
- #2014-102
- #2014-103
- #2014-104
- #2014-105
5. Recommend approval and signing of title sheets for Broom Road and Moscow Road hot mix asphalt
overlays at $300,000 and $275,000 respectively. (no local match required).
6. Roadside scrap tire cleanup on May 3 and May 10: 12 of 18 townships participating.
CORRESPONDENCE
1.
Letter dated 4/15/14 from Director of Kimball Camp YMCA Nature Center inquiring about the
possibility of using part of our surplus to enhance Berlin Drive.
2. CRAM Legislative Update dated 4/17/14 regarding Speaker Bolger’s transportation funding
proposal and rural task force balances issues.
3. CRAM Legislative Update dated 4/25/14 advising that Senate Transportation Committees FY
2014/15 transportation budget includes an additional $115 million general fund appropriation
for distribution in lump sum payment by 11/15/14.
4. CRAM press release dated 4/24/14 regarding “State of the Roads 2014 – A Decade of Decline”.
5. CRAM press release dated 4/28/14 announcing new leadership at CRAM.
UPCOMING EVENTS (For Board Members)
May 5
9:00 a.m.
SE Council Meeting – LEP
May 14
9:00 a.m.
Park Meeting
May 15
10:00 a.m.
Road Meeting
May 29
10:00 a.m.
Road Meeting
RECEIPTS
42474
42475
42476
42477
42478
42479
42480
42481
42482
42483
42484
42485
42486
42487
42488
42489
42490
42491
42492
134.20
30.00
100.00
125.00
500.00
50.00
1,411.67
197.18
91.00
25.00
30.00
16.96
Litchfield City – salt
Dave Yanakeff – permit fee
Maschino Moblehome Movers – permit fee
Indiana Northeastern Railroad – permit fee
Newkirk Electric – frost law permit fees
JLM Tank Truck Service – blanket dust control permit fee
Branch County – misc. engineering, etc. for Heather Boyd
HCRC – dental vision premiums for dependents
HCRC – uniform reimbursement thru PR
Douglas Potter – permit fee
Scholfield Rev. Trust – permit fee
Copies of maps for Bird Lake
$2,711.01
Deposited 4/24/14
25.00
30.00
30.00
100.00
120.00
106.00
30.00
$441.00
Busch Inc. – permit fee
William Vincent – permit fee
Calvin Heller – permit fee
Rising Excavating – permit fee
Junior Luft – used culvert
Darin Spieth – 10 bags chloride
Chris Sellers – permit fee
Deposited 5/01/14