POSITION ANNOUNCEMENT
POSITION: Project Management Coordinator- North Metro Campus
POSITION DESCRIPTION: Under the supervision from the Director of Construction Management, performs technical and
administration matters pertaining to maintenance, repair and construction projects which will be accomplished by contract,
contract labor, or department personnel. Develops project scopes, determines appropriate method of accomplishment and
prepares project request packages for approval. Researches methods, materials and systems to be used and researches and
prepares project cost estimates, drawings, specifications required for bidding at campus level. Monitors and tracks all projects
submitted in the MR&R and operating budgets. Provides technical assistance required regarding these design and contracting
efforts.
Conducts facility and systems inspections and is responsible for facility condition coding and all reporting requirements relative
to the Facility Characteristics and Space Inventory and Utilization reporting systems.
Performs construction project management with the assistance of required personnel. Keeps daily project logs, negotiates change
orders, inspects for compliance with contract specifications and performs final acceptance inspections.
This position must maintain close and positive working relationships with all departments and campuses of Chattahoochee
Technical College
Minimum Qualifications:
Bachelor’s degree in the directly related field and/or five years of experience in facilities management which included
supervision of multiple operations such as repair and maintenance, space management, security, site selection and facility
construction. Experience in Microsoft Office.
Preferred Qualifications:
Bachelor’s degree in architecture, engineering, business administration, facilities management, constructional management, or a
directly related field is preferred.
SALARY/BENEFITS: Salary commensurate with education and experience.
and the State of Georgia Flexible Benefits Program.
Benefits include: paid holidays, annual leave,
APPLICATION PROCEDURE: APPLY ONLINE ONLY. For a complete file fill out the online application, upload cover
letter, resume, and transcript if applicable. Before a candidate is hired, a pre-employment criminal background investigation and
employer/professional reference check will be conducted. Following screening, candidates may be asked to submit further
documentation.
ANTICIPATED OFFICIAL EMPLOYMENT DATE: April 15, 2010
EMPLOYMENT POLICY: Chattahoochee, Appalachian, and North Metro Technical Colleges do not discriminate on the
basis of race, color, creed, national or ethnic origin, gender, religion, disability, age, veteran status, or citizenship status (except
in those special circumstances permitted or mandated by law). Inquiries may be directed to the Title IX and 504 Coordinator,
Chattahoochee Technical College, 980 South Cobb Drive, Marietta, GA 30060, Bldg. C. Room 1102, (770.528.4484).
A Unit of the Technical College System of Georgia.
JOB DESCRIPTION FOLLOWS:
Job Description
Director of Facility Operations
Job Description, Responsibilities, Standards, and Qualifications
Job Description: Under minimal supervision of the Executive Director of Facilities Management
and Public Safety, plans and directs administrative and operations activities for Chattahoochee
Technical College. Implements policies and procedures. Establishes and maintains a safety
program. Coordinates routine purchasing activities. May coordinate the bidding and contracting
program. Coordinates a key control program. Responsible for maintenance of fire alarms,
extinguishers, sprinkler and security systems. May coordinate the removal of hazardous
materials.
Job Responsibilities & Performance Standards:
1. Develops and implements policies and procedures relevant to facilities operations
such as new processes, and the annual budget.
1. Develops and/or writes reports regarding compliance with regulatory issues.
2. Provides projected expenses for the annual budget within specific time frame.
3. Monitors facility budgets to ensure expenditures are paced appropriately.
2. Supervises and provides input on personnel related matters.
1. Appropriately conducts interviews for vacancies according to applicable policies and
procedures.
2. Recommends and/or initiates disciplinary actions according to applicable policies and
procedures.
3. Monitors performance reports for assigned staff on an ongoing basis.
4. Completes performance reports for assigned staff within established time frames.
5. Monitors and approves staff leave usage according to established procedures while
ensuring adequate coverage is maintained.
6. Monitors the staff development of employees under his/her area of responsibility.
3. Establishes a comprehensive, effective safety program. Maintains compliance with
college, state, federal and OSHA rules and regulations.
1. Analyzes and interprets existing rules and regulations.
2. Assists different areas of campus with implementation of safety program on a regular
basis.
3. Adapts procedures to new regulations in a timely manner.
4. Complies with inspections following established procedures.
5. Regularly updates and revises safety manual as necessary.
6. Keeps accurate records of staff team members program participation.
4. Plans, schedules and implements facilities maintenance activities at Chattahoochee
Technical College by ensuring the completion of plumbing, electrical, painting,
heating, ventilation, air conditioning, carpentry, lawn work, college vehicles and
equipment, etc.
1. Prioritizes work requests and emergency repairs appropriately.
2. Assigns work to employees by accurately matching skills and abilities with requirements
of work to be performed.
3. Reviews work requests daily to ensure work requests are completed in a timely manner.
4. Ensures that employees are made aware of and understand performance standards
associated with assigned job responsibilities.
5. Schedules preventive maintenance for overall institution and equipment in accordance
with information supplied by manufacturer's manuals.
6. Instructs and trains employees to be qualified to work in that specific skill set.
5. Coordinates routine purchasing activities.
1. Properly prepares documents for purchase of equipment and services and/or screens
and corrects documents prepared by others.
2. Establishes an effective system to monitor the inventory and ordering of equipment to
ensure adequate levels of stock are available.
3. Resolves problems with vendors/contractors in a professional manner.
4. Properly approves all maintenance purchases.
6. Coordinates the removal of hazardous materials and surplus items; trains employees
in hazardous materials safety procedures.
1. Implements and meets the requirements to safely remove hazardous materials and/or to
coordinate their removal with third-party vendors.
2. Communicates training information effectively, completely, and in a timely and
professional manner. Records training of employees.
3. Regularly updates and revises safety information as necessary.
4. Meets all compliance in the safe removal of materials.
5. Adheres to the State of Georgia policies and procedures regarding surplus
removal. Coordinates activities with Asset Management for recording inventory.
6. Trains employees in safety procedures, handling, and materials.
7. Coordinates the contracting process by writing specifications and selecting
contractors.
1. Appropriately develops and/or updates service contract specifications to
accurately reflect technical college needs. Ensures the feasibility and cost studies are
accurate and timely. Balances costs and quality.
2. Composes and distributes necessary bid invitations and forms in accordance
with state purchasing guidelines and TCSG rules and regulations.
Ensures projects are "ready to bid".
3. Executes service contracts including completion and distribution of corresponding
purchase orders in accordance with state purchasing guidelines.
4. Thoroughly inspects work performed by outside contractors.
8. Maintains a key control program and lock device maintenance.
1. Ensures that all assigned keys for team members are inventoried within an established
time frame.
2. Collects and reviews all reports on list, misplaced, and defective keys as necessary.
3. Ensures all key records, storage, inventory, duplication, and lock changes are in
accordance with policies and procedures.
4. Establishes a routine for checking all assigned emergency entrance and exit keys and
locks to ensure proper functionality and documentation.
5. Coordinates repairs or replaces locksets, card access devices when necessary.
9. Responsible for the overall maintenance of fire alarms, extinguishers, sprinkler and
security systems.
1. Ensures that fire alarms, extinguishers, sprinkler and security systems are cleaned,
inspected and repaired on a routine basis.
2. Ensures the proper repair of locks, cylinders, hinges, door closers and related security
hardware and electronic systems.
10. Coordinates conference center activities for functioned events.
1. Provides personnel to set up and tear downs for events at the centers.
2. Ensures the centers are clean and ready for “Guests” to arrive at the college.
3. Ensures the centers are operating correctly during the events, all lights are operational,
HVAC systems programmed to deliver designed temps for the events, matting in
place, furniture in like-new condition, walls are in good shape, painting good, flooring in
good shape, and outside ready and litter free.
4. May be asked to provide personnel during an event.
11. Displays a high level of effort and commitment to performing work; operates
effectively within the organizational structure; demonstrates trustworthiness and
responsible behavior.







Demonstrates eagerness to learn and assume responsibility; seeks out and accepts
increased responsibility; displays a "can do" approach to work.
Shows persistence and seeks alternatives when obstacles arise; seeks alternative
solutions; does things before being asked or forced to by events.
Works within the system in a resourceful manner to accomplish reasonable work goals;
shows flexibility in response to process change and adapts to and accommodates new
methods and procedures.
Provides direction and feedback from supervisors and follows through appropriately.
Works when scheduled; begins and ends work as expected; calls in according to policy
when arriving late for work or when absent; observes provisions of Fair Labor Standards
Act; observes policies on break and lunch periods; uses work time appropriately.
Interacts with College Administrators effectively.
Establishes an after-hours policy for emergency and inclement weather situations.
12. Performs Facility Management functions that conform to College planning,
operations and functions.
 Has the ability to read and interpret blueprints.
 Writes job/project specifications.
 Coordinate with Project Managers regarding construction and renovations on each
campus.
 Coordinates with move team members.


Has the ability to prioritize work loads and distribute to appropriate maintenance teams.
Performs effectively between maintenance and custodial team members.
11. Performs other duties that may be assigned by the Director of Facilities Management
and Public Safety, Assistant Vice President of Finance and/or the Vice President of
Finance.
Minimum Qualifications:
Bachelor’s degree in the directly related field and/or five years of experience in facilities
management which included supervision of multiple operations such as repair and
maintenance, space management, security, site selection and facility construction. Experience
in Microsoft Office.
Preferred Qualifications:
Bachelor’s degree in architecture, engineering, business administration, facilities management,
constructional management, or a directly related field is preferred.