Peralta Community College District
PBIM - District Technology Committee (DTC)
Template for Meeting Minutes
Date of Meeting: February 6, 2015
Present: Vina Cera, Mary Louise Zernicke, Mike Orkin, Antonio Barreiro, Justin Hoffman, Evelyn Lord, Sharon Millman, Sampathraj Balamurali,
Heather Doge, Adrien Abuyen
Chair/Co-Chair: Calvin Madlock, Antoine Mehouelley, Fabian Banga
Guests: Joseph Bielanski, Adan Olmedo, Louisa Roberts, Eric Gravenberg, James Blake
Facilitator/Recorder: Karolyn van Putten
Absent: Brian Adair, Manny Uy, Gordon Man,, Ahmad Mansur, Vincent Koo
Agenda Item
Meeting Called
to Order
1. Review and
Approval of
Agenda
2. Review and
Approval of
Minutes from
December 5,
2014
Committee
Goal
Strategic
Discussion
Planning
Goal and/or
Institutional
Objective
Follow- Decisions
up
(Shared Agreement/
Action Resolved or Unresolved)
9:00 AM
Agenda was approved unanimously
without revisions
Minutes from December 5, 2014
meeting approved unanimously as
presented.
Motioned by Antonio Barreiro,
Second by Evelyn Lord. Extension
mention by Sharon Millman
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III. Peralta
Classified Senate
Resolution Memo
Monitor development
and implementation of
District Strategic IT
Plan…
D.3
AVC Madlock presented the Peralta
Institutional
Classified Senate Memo with the DTC
Effectiveness
members;
E.3 Fiscal
Oversight AVC-AVC Madlock reviewed with the DTC
committee members the document that
describes the Peralta Classified Senate
Memo (PCS). The PCS Memo
explains the urgency to automate the
Employee Leave Report system.
The DTC Committee group asked
questions related to PCS Memo; for
instance, is it feasible this fiscal year?
Can we implement “Time, and Labor
Module in PeopleSoft”?
-Facilitator Dr. van Putten suggested
that DTC group committee proposed
that we support PCS Memo and open
for discussions.
- Lord suggested that the letter should
come through program review, which
we need to prioritize.
-Millman suggested we should support
it for the next year because we will
need to complete the projects.
- CO-Chair Mehouelley mentioned
that this body is asking for support and
implementation.
-AVC Madlock suggested that we
need funding plus consultant resources
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to upgrade HR Module, and it could
be done within 6 to 10 months.
However, the projects were already
part of the exiting IT Strategy.
It has already been stressed; however
Peralta doesn’t address TCO;
therefore, we support the PCS Memo.
- Barreiro asked whether or not that
this Memo will help with time and
labor?
- Facilitator Dr. van Putten mentioned
that we do not make the decisions for
the deadline; however, we could
introduce the PCS Memo, but I’m
looking for the language that allows us
to move on.
-Facilitator Dr. van Putten reviewed
and discussed with DTC members the
Peralta Classified Senate Memo for
approval.
Peralta Classified Senate Memo from
February 6, 2015 approved
unanimously as presented. Motioned
by Mary Louise, Second by Adrien
Abuyen.
IV. Google Classroom
Presentation
Monitor development
and implementation of A.2, A.4 AVC
District Strategic IT
Student
Plan…
Success
A.3 Student
Equity
Planning
D.3
Institutional
Effectiveness
-Google Classroom presentation was
presented by our guests Adan
Olmedo, and Louisa Roberts from
Berkeley City College where they
shared with the DTC committee their
PowerPoint how students and
instructors could communicate
through their own cell phones by using
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D.4 Expand the
Use of
Technology
E.4 Support
Quality
Instruction
V. Mobile Apps For
Colleges
Monitor development
and implementation of
District Strategic IT
Plan
A.2 Student
Success
D.3
Institutional
Effectiveness
E.1
FTES/FTEF
Target
Google Classroom that includes:
 Alternative to Moodle
 Mobile device compatible
-Co-Chair Banga mentioned that Saint
Mary’s is already using this Google
application software. Our guest
speakers also mentioned that current
RFP is just for Gmail plus calendars
this could follow after the Gmail
implementation.
- CO-Chair Mehouelley mentioned
whether or not students would have
problems receiving assignments from
their instructors.
-Google guests speakers Adan
Olmedo, and Louisa Roberts
mentioned that BCC instructors have
options in managing the google
calendar app where everything is
easily understood with not a lot of
steps to get to the assignment for both
students and instructors.
- AVC Madlock mentioned the Web
Base Email RFP will close on
February 19, 2015. Thereafter we can
begin with the campus-wide
implementation.
-AVC Madlock mentioned that
PeopleSoft has mobile app module for
enrolling in classes/ new class
schedule, but it will be challenging to
implement.
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VI. Distance
Monitor development
Education Support and and implementation of
Planning
District Strategic IT
Plan
VII. PCCD Strategic
Information
Technology Plan
Update/Process
2. Develop a plan for
assessing, improving,
addressing staff tech
skills and training
needs
Monitor development
VIII. Consideration of and implementation of
Lynda.com for
District Strategic IT
training purposes
Plan…
D.3
Institutional
Effectiveness
E.1
FTES/FTEF
Target
E.4 Support
Quality
Instruction
D.2
Institutional
Leadership and
Governance
D.3
Institutional
Effectiveness
D.3
Institutional
Effectiveness
E.1
FTES/FTEF
Target
E.2 Budget to
Improve
AVC Madlock mentioned that he will
report on PeopleSoft mobile app at the
next DTC meeting.
-Faculty Co- Chair Banga reported
about OER projects at Peralta. DE
groups will keep us updated.
-AVC Madlock mentioned that IT
Strategic Meeting has not met since
October with prioritizing projects for
the next fiscal year, which will be a
part of a new Strategic IT Plan.
The current IT Strategy expires this
February 2015.
IT projects have no more money left
for Network Refresh and Campus
Measure A/E funding. The Vice
Chancellor of General Services will
present the measure A draw down
presentation at this coming board
meeting.
-AVC Madlock mentioned that
$22,200 for 1,065 users $61,000 over
3 years.
Berkeley Community College and
Laney College already have united
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IX. Classroom
Scheduling Software
Update
Monitor development
and implementation of
District Strategic IT
Plan…
Student
Success
E.4 Support
Quality
Instruction
licenses.
Open access resources also being
explored.
-AVC Madlock will review
Lynda.com proposal in the next
meeting.
D.3
Institutional
Effectiveness
E.1
FTES/FTEF
Target
E.3 Fiscal
Oversight
Not covered
Not Covered.
XI. College Reports
3.Review/Recommend
process for updating
standards for
Instructional
Technology…
4. Assist in
development of
maintenance plan…
6. Advocate for
financial resources to
address TCO
A.2 Student
Success
D.3 Institutional
Effectiveness
D.4 Expand Use
of Technology
E.3 Fiscal
Oversight
E.4 Support
Quality
Instruction
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XI. District IT
Reports/Updates:
a) Director of
Enterprise
b) Services (all
things
PeopleSoft)
Report
•
Academic
Advising Module
• Open CCC Apply
Module
Director of Technology
Services Report
•Electronic Content
Management (ECM,
formerly known as
“Document Management
System”) Web-based
Email
Network Infrastructure
Refresh
1. Monitor
development and
implementation of
District Strategic IT
Plan…
2. Develop a plan for
assessing, improving,
addressing staff tech
skills and training
needs…
6. Advocate for
financial resources
A.2 Student
Success
D.1 Service
Leadership
D.3 Institutional
Effectiveness
D.4 Expand Use
of Technology
- AVC Madlock mentioned that
District IT report can’t open
CCCApply 7 new enhancement users.
Director of Enterprise
Holmes mentioned the PeopleSoft
Resolution Team (PRT) resumed
activity. We are planning on moving
forward with the Finance upgrade
from 9.0 to 9.2, which includes
Mobile Compatibility.
Open CCC Apply is completed and
the Academic Advising/Student
Educational Planner pending final
testing and rollout by the Educational
Services Staff and approval of the
counselors.
-Director of Technology Michael
Dioquino mentioned that Electronic
Content Management project is
delayed, due to contract extension and
unavailability of internal staff to work
on the project at the appropriate time.
We are working on getting schedule
dates for Web-Based e-mail pending
the RFP submittals.
We are waiting on approval for board
approval for the VOIP project, which
include the following 3 proposals:
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


Shoretel
Mitel
Cisco
Which they scored them and have a
frontrunner that will be announced at
the next broad meeting.
The ENG meeting we discussed
strategies to dismiss all Windows
XP/2003 operating systems usage
district-wide.
New Business
Meeting Adjourns
This item was not covered.
12:00PM
Minutes taken by: Fathia Mohamed
Attachments: All documents and/or handouts for this meeting can be found at:
- Copy of District Technology Strategic Plan - Budget as of 2/6/ 2015
- PCCD –Security Job Description- DTC Agenda- February 6, 2015
- DTC Minutes-, 2015
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