Annual Report October 2013 1 Table of Contents I. From the Board President/Executive Director II. Organization Overview a. Mission b. History c. Locations d. Funding and Partners e. Revenue f. III. Expenses Program Composition and Design a. Children Served b. Celebrating Diversity c. IV. Family Dynamics Program Services and Partnerships a. Organizational Chart b. Experienced and Credentialed Staff c. V. Professional Development Program Goals and Objectives a. Strategic Planning b. Curriculum Alignment c. Family Engagement and Health Promotions d. Child Outcomes and School Readiness e. Program and Classroom Quality f. Child Assessment Data VI. Governing Board VII. Early Head Start Policy Council VIII. Administrative Staff 2 From the President of Tulsa Educare Board Annie Koppel Van Hanken We at Tulsa Educare believe that learning begins at birth. New research reaffirms what we already know to be true: a child’s earliest experiences will form her later success in school and in life. Tulsa Educare proudly educates 536 young children daily with a range of high-quality services for the entire family. In this annual report you will find an overview of our many successes over the last 12 months. Three Educare centers in one city is no small accomplishment. Caren Calhoun and her capable team strive to provide the very highest quality of care in the country. Thank you for your interest in Tulsa Educare and Tulsa’s youngest children. From the Executive Director of Tulsa Educare Caren Calhoun The past year has been an exciting one for Tulsa Educare, Inc. (TEI). We continue to build a strong foundation and become a beacon in the community for high quality early learning. We were honored to receive the 2013 Oklahoma Nonprofit Excellence (ONE) Award for the top education agency and attribute our success to the interactions and teamwork that occur daily between our children, parents, staff and community partners. Thank you to everyone who has played a part in our work at Tulsa Educare. At Educare, our short-term goal is to help prepare children to succeed in school by the time they enter kindergarten. Of course, our long-term goal is to help children grow up to be well-educated, healthy, successful and productive citizens. We pursue the latter goal by ensuring our children are ready-to-learn (physically, academically and emotionally) and that their parents evolve into healthier, more economically stable role models. Parents are the child’s best educator and should lead the child down a path to lifelong success. 3 Organization Overview Mission Tulsa Educare's mission is to help break the cycle of poverty through a flagship, very early childhood education program and through transfer of best practices to other Tulsa programs. History Tulsa Educare is a state-of-the-art early childhood program that provides education and care for 536 children (from birth to age five) and their families with full day, year-round early childhood education, family engagement services and ongoing health promotions in three facilities. Those eligible to attend include infants, toddlers, and preschool age children from low-income families. Tulsa Educare is the result of an innovative partnership between public and private entities and is at the forefront of one of the most promising endeavors in the nation to implement an early childhood intervention which interrupts the cycle of poverty. By combining best practices in early childhood education and collaborative partnerships with Head Start, the local school district, social service agencies, and healthcare practitioners, Tulsa Educare is able to enhance the early learning curriculum with wraparound family engagement services. Tulsa Educare is a part of a larger Educare Learning Network of like-minded individuals; working together to demonstrate that research-based early childhood education lessens the persistent achievement gap for our nation’s most at-risk young children. The Network’s evidence, practice expertise and dynamic partnerships help ensure that all children and families, especially those at greatest risk, will have access to effective early learning, and that the first five years will be an integral part of the nation’s education system. The national Educare network of early childhood facilities is helping to shape a new model for delivering education and care to children most at risk of school failure and serves as a catalyst for broader change throughout the nation. There are currently nineteen Educare schools around the country. Tulsa is the only city in the country with three Educare centers and Oklahoma is the first state with four Educare centers (including one in Oklahoma City). Tulsa Educare 1-Kendall Whittier, located at 2511 E. 5th Place, broke ground in 2005, opened its doors in August of 2006 and currently serves 208 children. Tulsa Educare 2Hawthorne, located at 3420 N. Peoria, opened in February of 2010 and now serves 164 children. The third Tulsa Educare 3-MacArthur, located on the grounds of a Tulsa Public Schools campus that includes MacArthur Elementary, Hale Junior High School and Hale High School, opened in August of 2012 and serves an additional 164 children. 4 Tulsa Educare, Inc. Locations Educare 1-Kendall Whittier 2511 East 5th Place Tulsa, OK 74104 Educare 2-Hawthorne 3420 N. Peoria Tulsa, OK 74106 Educare 3-MacArthur 2190 South 67th East Avenue Tulsa, OK 74129 5 Funding and Partners Tulsa Educare, Inc. was formed in 2004 as a cooperative effort between public entities and private donors, led by local businessman George Kaiser and the George Kaiser Family Foundation, Community Action Project of Tulsa County, University of Oklahoma, Tulsa Public Schools and Family & Children’s Services. By establishing state-of-the-art facilities on the grounds of heavily attended, high-performing elementary schools in neighborhoods of “at risk” children; Tulsa Educare has sent a strong message to the community: learning begins at birth. Similarly, by forming essential partnerships with Tulsa Public Schools, University of Oklahoma, the George Kaiser Family Foundation and neighborhood organizations, Tulsa Educare became a trusted source for early education and family support in each of these neighborhoods. A sound organization with numerous community partners from multiple sectors, Tulsa Educare is this community’s best example of public-private partnership. It has enjoyed significant, long-standing private investment and oversight from the George Kaiser Family Foundation. GKFF is one of the country’s largest philanthropic entities, is dedicated primarily to improving the quality of early childhood education, and has a successful history serving children from six weeks old to kindergarten transition. While private dollars built Tulsa Educare and help fund operations, public dollars are also critical for significant portions of the operating costs. Still, the program could not operate without funding from Head Start, the Oklahoma State Early Childhood Program, Oklahoma State Department of Education public pre-school funds, Department of Agriculture Child and Adult Care Food Program and the Oklahoma Department of Human Services Child Care Subsidies. Funding Sources: 2013-14 Budget $347,412 4% $1,382,936 14% $1,385,130 14% $1,275,000 13% George Kaiser Family Foundation Early Head Start $4,069,732 41% Child and Adult Food Care Program Childcare Subsidy/Parent Fees State Department of Education Department of Education- 4s $951,880 10% $425,904 4% 6 A Snapshot of Revenue (July 2012- June 2013 Actual)* Revenue Distribution by Source Federal o Department of Health and Human Services- EHS $ 1,086,428 o Child and Adult Food Care Program- CACFP 392,539 State o Early Childhood Stimulus Fund (41% GKFF) 2,066,050 o OK Early Childhood Program (60% GKFF, 40% SDE) 3,267,181 o OK DHS Child Care Subsidies 888,199 Local o Department of Education 4-Year-Old Program 259,189 Private o Parent Tuition and Co-Payments 247,273 o Program Evaluation Funding (100% GKFF) 418,817 o George Kaiser Family Foundation (GKFF) 398,447 o Other Donations and Investment Income 142,010 TOTAL REVENUE $ GKFF-Evaluation Funding 5% Parent Tuition George Kaiser Family 3% Foundation (GKFF) 4% Dept of Education 4Year-Old Funds 3% 9,166,133 Revenue Distribution Other Donations 1% Heath and Human Services- EHS 12% CACFP 4% DHS Child Care Subsidy 10% Early Childhood Stimulus Fund (41% GKFF) 22% OK Early Childhood Program (60% GKFF, 40% SDE) 36% *Unaudited 7 A Snapshot of Expenses (July 2012- June 2013 Actual)* Expense Distribution by Source Program Salaries & Benefits Utilities Maintenance Supplies/Equipment Program Evaluation Contractual Food Parent/Community Services Staff Development/Travel Other Administrative Expenses Total Expenses Food 4% Parent/Community Staff Development/Travel Services 1% 1% Administrative Expenses Other 9% Program Evaluation 1% 5% $ 6,484,468 183,478 418,466 226,973 418,817 76,197 400,738 103,121 88,041 55,382 854,986 $ 9,310,667 Expense Distribution Contratual 1% Supplies/Equipment 2% Maintenance 4% Program Salaries & Benefits 70% Utilities 2% *Unaudited 8 Program Composition and Design Tulsa Educare has three center-based schools supported by an array of funding streams. Each school has 16 classrooms with small group sizes and low teacher/child ratios. Educare 1-Kendall Whittier serves 208 children, birth through kindergarten transition, in eight Early Head Start infant/toddler classrooms and eight preschool classrooms, with an additional eight children being served in a home-based setting. Both Educare 2-Hawthorne and Educare 3-MacArthur serve 164 children, birth through kindergarten transition, in 12 infant/toddler and four preschool classrooms. Educare is open 236 days a year from 7 am to 6 pm, Monday through Friday. Celebrating Diversity Tulsa County reflects a number of demographic trends that are also evident across the state. • The Oklahoma state birth rate has increased in recent years primarily due to growth in the Hispanic population. • Overall, however, the population is aging and thus there is a proportional decrease in children under 18. • The living arrangements of families are changing with an increase in single headof- households. The diversity in Tulsa Public Schools has also increased. • During the 2012-13 school year, 27.9% of all Tulsa Public Schools students were Hispanic, up from roughly 13% in 2007. • For the first time, the total Hispanic population in Tulsa Public Schools is higher than the African American population and as of October 2012, just 80 students shy of becoming the majority ethnic group. • In addition to a growing Hispanic population in Tulsa Public Schools, the poverty rate has increased dramatically with free or reduced-rate lunch rates growing from 67% in 2007 to 85% in 2012. At Educare 1-Kendall Whittier, 74% of the children are of Hispanic origin, while at Educare 2-Hawthorne, 80% are African American. Educare 3-MacArthur is the most balanced racially with roughly one-third Hispanic, one-third African American and onethird Caucasian. Below are charts of the cumulative enrollment and primary languages for all Tulsa Educare schools for the school year 2012-2013. 9 Unspecified 1% Other 24% Multi/BiRacial 9% White 11% Pacific Islander 0% Race and Ethnicity 2012-2013 Hispanic 27% Indian Alaskan 3% Black 24% Asian 1% Primary Language of Families 2012-2013 Far East 1% Mid-East 1% Spanish 28% English 70% Family Dynamics A growing proportion of families with children in Tulsa County under age six are headed by one parent. Tulsa Educare’s enrollment reflects this trend and is made up of roughly two-thirds single-parent families, 81% of those are female-led. Oklahoma ranks 4th in grandparents raising grandchildren, due in large part to the high rate of female incarceration. Oklahoma incarcerates more women per capita than any other state in the Nation. Composition of Families Two-parent 33% Single Parent 67% 10 Program Services and Partnerships Tulsa Educare has a strong seven-year history of full enrollment and positive child outcomes. Additionally, Tulsa Educare implements evidence-based practices essential to a high-quality program, including: low-ratios of staff to children; highly trained teachers; ongoing evaluation that informs practice; high quality family support and engagement; nutritious, homemade food; literacy and language rich environments; and continuity-of-care. Continuity-of-care necessitates staff training, in order to minimize turnover, and to allow for strong bonds with the children served. Educare has a strong staff infrastructure which can be seen by the organizational chart at the administrative and school level. Tulsa Educare, Inc. Organizational Chart EXECUTIVE DIRECTOR Caren Calhoun EXECUTIVE ASSISTANT DIRECTOR OF PROGRAM OPERATIONS Michelle Hulbert OPERATIONS MANAGER Jennifer Ladner CHIEF FINANCIAL OFFICER Phil Morgan ACCOUNTING MANAGER Pam Pope CHIEF PROGRAM OFFICER Vicki Wolfe TULSA CHILDRENS PROJECT Jerry Root PROGRAM ASSISTANT Kaye Davis-Robbins PAYROLL/BENEFITS COORDINATOR Brittany Noyes SITE DIRECTORS Dona Maye– E1 Kim Cruce – E2 Jennifer Rush – E3 HUMAN RESOURCES MANAGER Susan Johnson MENTAL HEALTH Ruth Slocum 11 School Organization (16 Classrooms) Administrative Assistant Assistant Director Compliance Associate 16 Associate Teachers 16 Teacher III/IV Site Director 2 Master Teacher /Mentor Coaches 4 Family 8-16 Teacher Aides Advocates 1 MT-Resource Coordinator Kitchen Manager Kitchen Assistant Experienced and Credentialed Staff Tulsa Educare prioritizes strong, stable relationships with well-trained, highly educated teachers. The program seeks to minimize disruptions in these relationships from birth to five years old. To do so, we have multi-age classrooms which provide for continuity of care to help children develop secure relationships. As always, Tulsa Educare ensures parents feel welcome in their child’s clasroom and underscores the idea that parents are a child’s first and most important teacher. Each mixed age infant/toddler classroom of eight children has a teacher with a bachelor’s degree working with a teacher with an associate’s degree or a teacher assistant with a Child Development Associate (CDA) certificate. Each teacher in a classroom is assigned to a primary group of four children. In addition, the classrooms that have children more than six hours a day have an additional teacher aide assigned to their classrooms. The staffing model includes a Master Teacher to coach, mentor, and supervise the classroom staff according to Educare’s core features, Head Start performance standards, best practice and reflective caregiving and supervision. Each “neighborhood” of four classrooms also has a Family Advocate with a bachelor’s degree to work with parents. Family Advocates ensure that parents understand and support their child’s development, the importance of positive socio-emotional relationships and the importance of their involvement in their child’s education. Family Advocates also help parents become an advocate for their child in the future. At Educare 1-Kendall Whittier, where 74% of the children are of Hispanic background, our Family Advocates are all bilingual. 12 Each site enjoys a strong leadership team including the School Director and Assistant Director. The leadership team manages daily operation, provides staff supervision and guidance, insists on compliance with Head Start and other performance standards, and provides oversight of the school’s budget. There is an on-site degreed Mental Health Specialist who is available to assist with classroom management issues and challenging children, as well as parent concerns and staff stressors. Additionally, there are other support staff, such as the Compliance Associate, Administrative Assistant and kitchen staff to assist with the day to day operations and administrative tasks. Professional Development Educare operates under the premise that adults learn every day and must continue learning to improve. To ensure that Tulsa Educare continues to provide high-quality early childhood education programs, the agency has a continuous program improvement feedback loop so that staff are presented and understand the outcomes of program evaluation. Additionally, Tulsa Educare provides ongoing professional development and targeted training for all staff. Annually, each employee meets with her supervisor and develops an individual professional development plan (called a “My Plan”) which helps map her professional goals for the upcoming year. Information for training topics is taken from the child assessment data, environmental rating scores, monthly score cards, annual program reports, statistics, self-assessment, along with staff input. Professional development of all newly hired employees begins with a week-long New Employee Orientation provided by staff specialists. This orientation includes an organization overview, preventing sexual harassment module, preventing discrimination module, information related to identifying child abuse and neglect, safety and disaster preparedness, early intervention/special needs information, family engagement and support discussion, child health and milestones, mental health information, food handling overview, discussion about evaluation of the program and the related observations and assessments, program quality standards, first aid/CPR information, program compliance and regulations, a discussion of all state and federal requirements, and organization policies and procedures. These orientation sessions are conducted on a monthly basis. Tulsa Educare is also part of a larger training system, the Educare Learning Network (ELN), which provides various types of training and support. ELN network meetings are conducted once per year at different Educare locations. There are sessions on Research to Practice: Using Data to Drive Decisions, Plenary Sessions with well-known presenters, and breakout sessions for deeper conversations according to position held within the program. In addition ELN offers: Leadership Training, Master Teacher Core Training, Family Support Core Training, Reflective Supervision, Brazelton-Touchpoints, West Ed-Infant/Toddler Training and learning groups for each training cluster. 13 For the third consecutive year, Tulsa Educare management and leadership teams attended the Leadership Academy offered monthly through Tulsa Children’s Project at the University of Oklahoma. The program assists managers in understanding their individual leadership style and strengths, how to handle difficult situations and how to use data to drive program decisions. Training, Reflective Supervision and Community of Practice sessions are conducted on a regular basis for all employees, including: Site Directors, Assistant Directors, Master Teachers, Classroom Staff, Family Advocates, Food Service Workers, Compliance Associates and Administrative Assistants. These training sessions are designed to be interactive allowing staff to sharpen their skills, expand their knowledge, and to perform to the best of their individual abilities. Tulsa Educare strives to broaden employees’ professional development by encouraging participation in state, regional, and national conferences. Program Goals and Objectives Since Tulsa Educare opened in 2006, it has achieved many important milestones with the most important one being minimizing the achievement gap for at-risk young children as they enter kindergarten. Educare has many standards, guidelines and resources in place to ensure that school readiness goals can be attained. Head Start Performance Standards are used as a foundation to the program, with the Educare Core Features as a guide to develop and implement a very high quality early care and education program. Moreover, ELN uses an Implementation Checklist to guide the work and set goals towards continuous program improvement. Additionally, Tulsa Educare participates in a national, multisite Implementation Study with a local evaluation partner (University of Oklahoma-Tulsa) which assists program leadership in developing and implementing a coherent data collection system to regularly review all available program data in order to inform practice-level decision making, professional development and continuous improvement in the quality of programming for children and families. The Tulsa Educare Board President, as well as the Executive Director, are voting board members on the States Early Childhood Advisory Council, Oklahoma Partnership for School Readiness. The Executive Director was also involved in an intensive strategic planning process with the national Educare Learning Network, co-leading the collective knowledge task force team. At the national level, Educare strives to expand in influencing the Nation’s early childhood education system. At a local level, Tulsa Educare remains committed to improving community cohesion and revitalization. The Executive Director sits on the Advisory Committee for the “Growing Together Neighborhood Initiative” which is an initiative founded in the federal “Promise Neighborhood” effort. As a result, there are 128 brand new mixed income apartment units directly across the street from Educare, and parents and staff get priority for enrollment. 14 Strategic Planning In 2013, Tulsa Educare spent several months in a strategic planning process, which included many layers of staff, parents, Policy Council members, Board members and stakeholders from the community. The strategic plan focuses on enhancing cooperation, coordination, and collaboration within six key activity areas. These areas are based on the finding of the 2013 Community Assessment, parent surveys, annual Self-Assessment, and tenets of the Early Learning Network. The key areas are: • School readiness • Family engagement • Strengthen the Tulsa Educare, Inc. infrastructure and systems • Prevalence of child abuse and neglect • Families experiencing connections to incarceration • Services to expectant families Setting the framework for the strategic plan, involving TEI management in the goals and values, analyzing TEI core values and input from community partners allowed three broad focal areas to emerge. Intriguingly, these focal areas or strategic directions aligned with the three themes that describe the TEI agency: Embrace, Empower and Evolve. Embrace The “Embrace” theme originates from the compassionate, non-judgmental approach that TEI uses to serve at-risk families at the appropriate stage in their development and level-of-need. To the staff, “embrace” means using all that we know about early education and using all the resources within the site in order to build the best classroom that will close the achievement gap. Naturally, the Embrace theme is focused on the classroom and doing all we can to achieve positive outcomes with our children and families. The Embrace theme that we referenced for years aligns to the first TEI strategic direction of “Maximize Program Outcomes.” Empower When TEI referenced the original theme of “Empower”, it represented TEI’s commitment to its most valuable resource: employees. The TEI vision, mission and core values require employees to work together through dynamic internal partnerships. It is widely known that empowered employees are the key to a more efficient program with a maximally engaged staff. Empowered employees are engaged and committed to the Tulsa Educare vision and mission. Therefore, the Empower theme aligns to the second TEI strategic direction of “Achieve Operational Excellence.” Evolve The “Evolve” theme was hinged on the idea of growth and development of self and others. In this sense, TEI intentionally created a culture of constant development, in 15 regard to early education best practices and research. To evolve in this industry requires a vigilant evaluation of the sciences, as well as being an active contributor and partner to the sciences. It requires an active partnership with external scientists and practitioners who are capable of developing TEI staff and those who may want to learn from TEI. TEI wants to be a national model of effective early learning, yet is humble enough to realize that there is much more to be learned by all. The third and final Evolve theme aligns to the third and final strategic direction of “Share & Learn Through External Partnerships.” The TEI themes and alignment with strategic directions are summarized below. • Embrace: Maximize Program Outcomes (Program Focus) • Empower: Achieve Operational Excellence (Operational Focus) • Evolve: Share and Learn Through External Partnerships (External Focus) The executive team folded the feedback from TEI management, community partners and Head Start Consultant into two sets of goals: 2013-2014 short-term goals and five year long-term goals. The school readiness goals that emerged from the strategic plan included: A. Maximize program outcomes a. Increase individual school readiness scores by seven points in the cognitive domain as measured by Bracken. i. Achieve ITERS and ECERS scores of 5.5 and above agency-wide ii. 100% classroom staff trained and Family Advocates in all child assessments. iii. Mental health and education staff will implement trauma informed care and practices with all “at risk” children and parents to assist with closing the identified achievement gap. iv. Achieve CLASS scores of 6.0 and above agency-wide; 4.0 for instructional support. 1. 100% of Master Teacher – Mentor/Coaches will be trained on the CLASS instrument and become Reliable Observers. 2. MT M/Cs will also work with teachers to increase intentional teaching methodologies and modalities and become satisfactory in Creative Curriculum. 3. Implement a system of “video” professional development for MT MCs to train classroom staff. B. Increase family engagement a. 100% of home visits and parent conferences completed; 75% attendance of parent/child activities (parent connections, male involvement, Reach Out & Read, etc.) per week including two parent/child activities per week. b. Compile, analyze and use parent data (family partnership agreements, parent interview, LEP, parent interest survey, etc.) to evaluate family engagement effectiveness. c. Add program family engagement goals to the school readiness goals. d. Revise the Family Engagement Written Plan to address the new concepts identified in the OHS Family Engagement Framework. 16 Strong management systems are in place for implementing the agency goals and ensuring that the comprehensive child development and family engagement program leads to both school readiness for the children and to more engaged families. Curriculum Alignment TEI has a strong partnership with Tulsa Public Schools (TPS) beginning with the shared belief that every child, especially those that are at-risk for school success, should have the highest quality early learning experience possible. TPS began their support by donating land to Tulsa Educare, Inc. In each case, the land was located adjacent to a TPS elementary school to ensure a safe community school for children and their families and continuity-of- care from birth through sixth grade. Before Tulsa Educare launched, Educare staff worked with TPS Administration to align the school’s curriculum and early learning guidelines. This ensured the children were ready to learn and would have a smooth transition into public schools. TEI and TPS also have a Memorandum of Understanding to work together to provide the best possible environment for each child that needs early intervention services or is on an Individual Education Plan (IEP). Both organizations believe in inclusion; mild to moderate children are placed in the classroom that the parent and multidisciplinary team deem most appropriate for the child. In addition to the partnership with Tulsa Public Schools, TEI partners with Sooner Start to provide inclusion for children on Individual Family Service Plans (IFSPs) and provide early intervention referrals for children less than three years of age who we determine are not progressing with normal development. Family Engagement and Health Promotions Tulsa Educare understands that the parent is the child’s best educator. Families are equal partners in supporting the growth and development of their children. Staff and families are interconnected, providing a stable and supportive environment in which children thrive. It is important for the teacher, together with the family advocate, to complete regular home visits to each family. Home visits are a minimum of one hour in length. Teachers and Family Advocates must also meet with the parent/guardian twice a year to set goals for the child’s development. The Family Advocates have an explicit role in supporting the parents in developing strong, positive parent/child relationships; enhancing the parents’ understanding of their child’s development, health and learning; and strengthening the parents’ role in their child’s school and educational experiences. The Family Advocate spends half of her day in the classroom working alongside the teacher and children while providing a minimum of two “hands-on” parent-child activities each week. The rest of their time is spent assisting with resources, crisis intervention, goal-setting, documentation and follow-up. 17 There are many parent group/activities offered on site such as Tuesday Tales, which is facilitated by the library and is an opportunity for parents to bring children to a story telling session on site. Parents are instructed, in English or Spanish, on how to read to their children and help them become more confident readers. Parent-led reading sessions have begun to take the place of some of the library-led sessions. Parents also lead parent meetings, held monthly. Parent support groups, led by mental health professionals, meet weekly to allow parents to socialize and learn new skills such as stress management and positive parenting. “Healthy Women, Healthy Futures” is a program offered twice a week that focuses on women’s health, spacing between pregnancies, medical care, dental care, mental health and vision. It is only offered at one of our schools due to funding. Each school has a male engagement group that meets monthly, as well as support groups for grandparents raising grandchildren. Family Services Received 2012-13 Marriage Education 400 Parenting Education 350 300 Assitance to Families of Incarcerated Individuals Health Education 250 Child Support Assistance 200 Domestic Violence Services 150 Child Abuse/Neglect Services Substance Abuse Prevention or Treatment Job Training 100 50 Adult Education Jul-13 Jun-13 May-13 Apr-13 Mar-13 Feb-13 Jan-13 Dec-12 Nov-12 Oct-12 Sep-12 Aug-12 0 ESL Training Mental Health Services Approximately 70% of Educare parents have a high school degree or less. Many of the parents set “improving their educational level” as a personal goal. We understand how important the level of education is in the child’s success, so this has become a major goal of our program. This year, 64% of our services used by parents were educational, with parents participating 281 times in our adult education program. Tulsa Educare has realized the importance of community collaboration with regard to sharing strengths, expertise, and financial resources. Tulsa Educare recently began its fourth year of partnership with the Tulsa Children’s Project (TCP), a community-based, collaborative program operating through the Oklahoma State University Human Development and Family Sciences department. (It was formerly operated by the 18 University of Oklahoma). TCP incorporates three highly integrated dual generation interventions: 1) an enhanced education and professional development curriculum for Educare staff and leadership, 2) adult development opportunities for parents called EduCareers, and 3) a proactive approach to mental health that promotes emotional and social well-being. During the past three years, the EduCareers’ program within TCP consistently enrolled approximately 75 parents across all Tulsa Educare sites. The GED group serves 12 parents through offsite instruction at the Union Public Schools Service Center. Periodic one-on-one and small group support along with monthly performance based incentives and gas cards help these parents prepare to test for their GED. The enrollment requirements of Tulsa Educare vary by site but are designed to identify those families most at risk. This allows for consistent interest in the GED program. TCP expects all parents in the GED program to test for their GED before the end of the program year (summer) in order to raise the foundational level of education within the TEI family. Two English-as-a-Second Language (ESL) classes are offered at the Tulsa Educare Kendall-Whittier site for 40 parents. The popular ESL program is split into two separate classes, basic and intermediate, to accommodate different levels of English fluency. In 2012, 74% of children at Tulsa Educare Kendall-Whittier were of Hispanic origin, as compared to 42% of children across all three TEI sites. Providing ESL classes for TEI parents is designed to increase community engagement, civic contributions and employment options, which in turn improve the home environment of TEI children. A unique opportunity within the ESL program is called Family Literacy. This program provides parents with the necessary skills to be a primary teacher in the lives of their children and to become economically self-sufficient. It educates and prepares children to become successful in school and life. Over 30 parents completed the Family Literacy program last year and TCP plans to offer this exciting program again for the 2013-2014 program year. The Family Literacy program is comprised of several components: Adult Education-ESL, which is provided by Union Public Schools. Child Education, which is provided through Tulsa Educare, Inc., is an important Family Literacy program designed to partner with an existing child education school. The parent-interaction time allows the parents to take skills they may have learned in the classroom and use them with their children. Parents read books with their children and complete activities that relate to the story they have just read. The last component to Family Literacy is parenting education or discussion time. This is currently provided by TEI. Parents attend meetings at the appropriate Educare school and then discuss issues that may be arising with their young child. In 2010, the original nursing cohort program was developed because of a high local demand for nurses; it provided a graduated career path with the ability to earn a living 19 wage. Parents were selected based on their interest and readiness and were able to earn up to an Associate’s Degree in Registered Nursing. At any point, parents were welcome to exit the program with their achieved level of certification or licensure and receive the full placement support of the EduCareers staff. Although the EduCareers nursing cohort program is designed to allow participants to exit at several points, participants are able to maximize their earning potential if they follow the program to the Associate’s Degree level. Support mechanisms are built into the program, including weekly partner meetings hosted by social work and mental health professionals. Financial incentives are also built in for those who attend all meetings and training sessions, maintain good grades and successfully pass certification exams on the first attempt. After three years of cohort programs, TCP staff began to see a predictable cycle of quick, small achievements followed by increasing participant derailment in subsequent and more difficult educational steps. Closer examination revealed that most participants have the foundational knowledge to progress but individual challenges in executive functioning and stress management, often due to early trauma and life-long toxic stress, derail the best of efforts. This pivotal and research-supported finding caused TCP to modify the cohort model in 2013 into a development group model designed to assess the developmental readiness of each participant and build programming to address their individual needs. To address the disruptive and potentially life-long effects of toxic stress and early trauma on TEI parents, an assessment protocol was devised to help identify three separate parent groups and corresponding curricula for the 2013-14 program year: 1. Interested parents who require intensive stress reduction and executive functioning skill development with limited capacity for formal education or certification programs. 2. Interested parents with a moderate need for the same stress reduction and executive functioning skills and cautiously capable of one college class or shortterm certification program. 3. Interested parents needing minimal stress and executive functioning skills and capable of more than one educational class in pursuit of an associate or bachelor’s degree. The final piece of the TCP involves a proactive approach to promoting social and emotional well-being, as well as treatment for mental health problems in children, parents and service providers as soon as they are identified. The distinctive features of this project component include: health promotion and preventive health approaches for children without identified diagnoses; focus on building mental health skills in all early childhood staff; and planned integration of mental health resources and monitoring of all major project components. The program is based on the Family Connections program that was developed by Dr. William Beardslee from Children’s Hospital of Boston through a Head Start innovation award. It supports early childhood programs in their mental health outreach to families facing adversities, particularly parental depression. 20 While early childhood professionals are expected to communicate with parents, few are actually trained to do so effectively. This lack of training can create a significant gap between professional skill and program need which can lead to frustration and tension. The purpose of staff training around depression and strategies for addressing the needs of families facing adversities is to strengthen effective parent engagement. At the same time, working with young children and their families is a highly demanding profession in which employees often experience a high degree of stress and professional “burn out.” As a result, mental health and emotional support for staff is a high priority as well. Over the past three years, presenters have developed additional modules, similar in format to the Family Connections workshops, designed to meet program needs beyond those addressed in the original curriculum. Child Outcomes and School Readiness At Tulsa Educare, research based curriculum and strategies are used for school readiness goals and positive child outcomes. The focus on school readiness is because children come to us at different developmental levels and with different experiences, but it is important that they enter school on the same playing field. With 74% of the children at Educare I-KW being Hispanic, the dual language issue is a constant barrier that we strive to resolve as a team. Together with each family, we begin to expose children to English while instilling in them an appreciation of their primary language. This can have a high impact on a child’s success in school. We begin by building relationships in safe, secure environments with the parent, teacher and child. After a trusting relationship has been established, the cognitive and language development can occur along with the social-emotional development. The child develops through experiences and emotional exchanges. Our job is to observe, interpret, document, plan and assist with implementing the next experience. The caregiver/teacher, parent and child are researchers. They explore possibilities together with the child through observations and documentation. Tulsa Educare is part of a National Implementation Study conducted by researchers from Frank Porter Graham Child Development Center at the University of North Carolina and with local partners at the University of Oklahoma-Tulsa to provide data from the Educare Learning Network’s Cross-Site Evaluation of all Educare programs. Data collected through this study and others support the notion that high quality programs, such as Early Head Start and Educare, are effective and that the earlier a child gets into the program, the better. Below is a chart of the array of data that is collected and frequency of data collection. 21 Overview of Data Collection Type of data Frequency Why Collect Staff Questionnaire Annually Demographics, beliefs, practices Parent Interviews and Survey Annually and at exit Demographics, beliefs, involvement, risk factors Classroom Observations Annually Classroom activities, language interactions, overall quality ITERS-R or ECERS-R CLASS Toddler or CLASS Pre-K Child Assessments EHS: at 36 mo HS: F & S PPVT Bracken PLS Teacher Ratings: F & S each year DECA-IT & DECA Child language and cognitive status and change over time; maintenance of Spanish language (for DLLs) Children’s social-emotional competence Timeline of Data Collection Fall Child Assessments Annual Parent Interviews Spring Child Assessments Exiting Parent Interviews Winter Classroom Observations 22 Summer Teacher Survey Educare strives to offer high-quality, research-based services to young children from low-income backgrounds. It is important to measure quality of services. Annual results drive continuous program improvement toward school readiness goals. Educare also emphasizes quality because it has been found to be an important indicator of child outcomes in past research. The local evaluation partner (LEP) provides information about classroom quality and the progress of children and families in the program through a set of assessments used at all sites. Data collection occurs throughout the year. Program & Classroom Quality Oklahoma has a Star Quality Rating system that was designed by the Department of Human Services to allow parents to easily discern the quality of a child care program; all licensed programs receiving child care subsidy are rated on a one-to-three star scale. The rating system offers tiered reimbursement, thus rewarding quality by tying it to higher subsidy. Tulsa County has 627 licensed child care centers and family child care homes. Of these, 9% are Three Star, 43% are Two Star, 5% are One+ Star, and 42.5% are One Star (minimal child care licensing standard). Tulsa Educare 1-Kendall Whittier and Tulsa Educare 2-Hawthorne are nationally accredited by the National Association for the Education of Young Children (NAEYC) and rated as Three Star facilities under the Oklahoma Reaching for the Stars Quality Rating System. NAEYC is the world's largest organization working on behalf of young children birth through age 8 with nearly 80,000 members. NAEYC brings together thought leaders, teachers and other practitioners, researchers, and other stakeholders to set standards of excellence for programs and teachers in early childhood education. The NAEYC Academy sets and monitors the highest national standards for early childhood education programs and accredits programs that meet these standards. Oklahoma uses NAEYC as a quality rating standard and sets it as a Three Star level, the highest standard a program can meet. Tulsa Educare 3-MacArthur is a Two Star facility and has begun the NAEYC self-assessment process. Classroom Assessment Scoring System (CLASS) The Classroom Assessment Scoring System (CLASS) is an observational tool that provides a common lens and language focused on what matters—the classroom interactions between teachers and children based on the developmental theory and research showing that interactions between children and adults are the primary mechanism of student development and learning. Data from CLASS observations are used to support teachers’ unique professional development needs, set organizationwide goals, and shape system-wide reform at the local, state, and national levels. The CLASS observation is a 2 hour observation, completed in four 20-minute increments. Feedback is given to the teacher for individual professional development to increase teacher effectiveness. Research shows that children in classrooms with higher CLASS scores achieve at higher levels than their peers in classrooms with lower CLASS scores. The CLASS range is as follows: 1-2 Low; 3-5 Mid; 6-7 High. The chart 23 below illustrates that Tulsa Educare has scored at the mid to high range on all of the subscales. Through professional development and Master Teacher coaching, the CLASS scores for the 2012-13 observations remained high in all domains and averaged higher than other Head Start grantees, a State Pre-K study as well as the other Educares, as shown below in the chart. Classroom Assessment Scoring System CLASS Toddler: 2013 Classroom Assessment Scoring System CLASS Pre-K: 2013 7 6 7 6.25 6.02 6.39 6 Hawthorne 5 6.23 6.2 6.23 5.63 5 5.34 Hawthorne 5.73 4.61 4 3.91 4.11 4 Kendall Whittier 3 3.67 3.78 3.75 3 MacArthur 2 2 1 Kendall Whittier MacArthur 1 0 Emotional and Behavioral Support 0 Engaged Support for Learning Emotional Support Classroom Organization Instructional Support Educare Pre-K CLASS Scores Compared to Other Studies Educare 2012 (N=75) HS Grantees 11-State Pre-K Study (N=671) 7 6.1 6 5.9 5.9 5.5 5.5 5 4 3.3 3.0 3 3.0 2 1 Emotional Support Classroom Organization Instructional Support 14 Environment Rating Scales: The Infant Toddler Environment Rating Scale (ITERS-R) and the Early Childhood Environmental Rating Scale (ECERS-R) are commonly used measures of global classroom quality that rate space and furnishings, personal care routines, listening and talking, activities, interaction, and program structure on a 7-point rating scale with 1=inadequate; 3=minimal; 5=good; 7=excellent. An overall score of 5 or better is considered to be a high quality early childhood classroom. In the early months of the year, all of Tulsa Educare’s classrooms were rated by trained evaluators, earning an overall mean of 5.7 at Educare 1-KW and 4.8 at Educare 2-Hawthorne in the infant/toddler classrooms. Preschool rooms had high averages, with an average of 5.8 at Educare 1-KW and 5.3 at Educare 2-Hawthorne. Educare 3-MacArthur was evaluated within 5 months of opening the school so their rating is used as a baseline assessment. 24 Average ECERS-R Total Scores 2009-13 Average ITERS-R Total Scores 2009-13 7 2009 2010 6 5.6 5.28 2012 2009 2013 4.1 2010 2011 2012 2013 7 5.75 5.68 5.3 5.7 6 4.84 5 4 2011 5 4.18 3.86 4.5 5.9 5.8 5.25 4.48 4.3 4.4 4.4 4 3 3 2 2 1 1 Hawthorne Kendall Whittier Hawthorne MacArthur Kendall Whittier MacArthur 67 66 Infant/Toddler Classrooms: As shown on the graph below, TEI’s infant/toddler classrooms that have been opened since 2006 have maintained their high quality rating from previous years and the staff are to be congratulated as this level of quality is rarely found in infant/toddler programs (common scores recently reported in the literature are in the 4.0 to 5.0 range (Goelman et al., 2006; Administration for Children and Families, 2006)). The Infant-Toddler Environment Rating Scale-Revised (ITERS-R) is the most widely used measure of global classroom quality for children 0-3. This graph compares the overall mean ITERS scores across various studies and samples. The ITERS-R Items are rated on a 7-point scale (from 1-7), with scores above 5 considered high-quality. 25 Educare classroom quality is higher than other large-scale samples. The same is true of the preschool classrooms. Maintaining a rating above five is a result of focus on best practices such as providing more classroom instruction within the context of free play, a practice which supports both children’s social emotional development and academic growth. 26 Child Assessment Data The child assessment data listed on the overview of data collection above is used to collect information about the program quality and teacher interaction, as well as the child’s development. The information collected from the data is used to individualize instruction and learning, inform the parents of their child’s development and make program decisions for improvement. (See chart below to show a schedule of the child assessment data collected by the local evaluators and sent to the national evaluation team for group analysis.) The data that is collected from the local evaluation partner is given to Master Teachers, teachers and leadership to make program decisions about improving classroom practices and/or make program decisions. The agency has a “Research Program Partnership: Data Sharing Plan” that establishes guidelines and timelines for sharing data with the Policy Council, Governing Board, and parents, in addition to Educare staff. 27 Research Program Partnership: Data Sharing Plan Topic Timing Who schedules/invite s Who attends Purpose Program Level Child Feedback Fall and Spring, bimonthly (Oct, Dec, April, June) weekly during classroom observation cycle (Jan-Feb) Feb, Nov MTs - during wing/community/p od meetings LEP Site Coordinators MTs, teaching staff, LEP review child assessments (Bracken, PPVT, Bayley, PLS-4, PALS, DECA) and field questions review classroom observations (ITERS, ECERS, CLASS, CLASS Toddler) and field questions classroom Executive Director Site Director open dialogue to address staff concerns, occasionally includes LEP updates, Research Moments program Pre-Service bi-monthly (Sep, March, May) annual - August teaching staff representatives, Exec.Dir., LEP all staff, LEP all staff, LEP review of process, some results program Open House annual - August parents, LEP review of process, some results program Aggregate Data, across sites pre-GKFF Feb or March Educare Management, LEP review previous year cross-site data and discuss implications program Feb or March TEI Board Feb or March LEP, Educare Leadership, Board President LEP, GKFF, Educare Leadership TEI Board, LEP Parent Connections Management meetings December Assistant Director monthly Executive Director Classroom Observations aggregated New employee orientation Media Community Dissemination bi-annually (March, Aug) monthly LEP-March, PreService Committee - Aug Human Resources parents, LEP, Family Advocates LEP, Master Teachers, Mental Health, Site Director, Assistant Director, Family Advocates, Executive Director All staff review previous year cross-site data and discuss implications review previous year cross-site data and discuss implications review previous year cross-site data and discuss implications present aggregate data funders GKFF LEP Principal Investigator LEP Principal Investigator Executive Director website website NA NA Classroom Observations Round Table Staff meetings Feb or March Pre-Service Committee Site Director or Assistant Director LEP Project Director MTs, Site Director, LEP Executive Director, new employees NA NA 28 classroom program funders funders program Regular management meetings, includes conversation with LEP on available data and possible uses of data Teacher access to classroom observation data and conversation with LEP orientation to study program NA NA program program program program Site Research Data Sharing Plan Topic Child Feedback Child Feedback Child Feedback Child Feedback Classroom Observations Classroom Observations Timing October Who schedules/invites MTs & classroom staff devise a plan to integrate TS data with OU data for home visit to discuss each individual child’s development December MTs & classroom staff devise a plan to integrate TS data with OU data for conference to discuss each individual child’s development April MTs & classroom staff devise a plan to integrate TS data with OU data for home visit to discuss each individual child’s development June MTs & classroom staff devise a plan to integrate TS data with OU data for conference to discuss each individual child’s development Within a week of MT & classroom receiving their staff final classroom observation data (Jan, Feb) Quarterly (April, July, October, January), MT & classroom staff Who attends Classroom Team Master Teacher Home Visit LT & FA & parent Classroom Team Master Teacher Parent Conference LT, FA & parent Classroom Team Master Teacher Home Visit LT & FA & parent Classroom Team Master Teacher Parent Conference LT, FA & parent MTs & Classroom Staff; (Site Director monitors) MTs & Classroom Staff; (Site Director monitors) 29 Purpose Review child assessments (Bracken, PPVT, Bayley, PLS4, PALS, DECA) based on child’s strengths, set goals for individual children. Meet with parents about child’s strengths and development. Review child assessments (Bracken, PPVT, Bayley, PLS-4, PALS, DECA) based on child’s strengths, set goals for individual children. Meet with parents about child’s strengths and development. Program Level Classroom; Parent Classroom; Parent Review child assessments (Bracken, PPVT, Bayley, PLS-4, PALS, DECA) based on child’s strengths, set goals for individual children. Meet with parents about child’s strengths and development. Classroom; Review child assessments (Bracken, PPVT, Bayley, PLS-4, PALS, DECA) based on child’s strengths, set goals for individual children. Meet with parents about child’s strengths and development. Classroom; To review/reflect on classroom observations (ITERS, ECERS, CLASS, CLASS Toddler) and develop a plan for continuous program improvement on plan of action form To review/reflect on classroom observations (ITERS, ECERS, CLASS, CLASS Toddler) and assess the plan in place for continuous program improvement on the plan of action form Classroom Parent Parent Classroom Gains Over Time at Tulsa Educare Tulsa Educare has adequate data to examine trends for children who had been enrolled in Tulsa Educare for one, two, or three years. Please consider the following results as “trends” because the numbers of children per group are fairly small and thus individual scores can dramatically influence group means. The graph below shows the results on the measure of English vocabulary development (PPVT) for children over 36 months old. As shown, in general, children who experienced more time at Tulsa Educare scored better. This mirrors findings from the cross-school analyses completed by Frank Porter Graham Child Development Institute at the University of North Carolina. Tulsa Results Educare National Cross-Site Results The national results are analyzed somewhat differently, but with a similar result. Children who had entered earlier (before 18 months of age) generally scored higher than children who had entered later (age four) on both vocabulary (Peabody Picture Vocabulary Test – PPVT) and school readiness assessments (Bracken School Readiness Assessment). An interesting piece to note from the School Readiness chart below is that for the first time, dual language learners are scoring higher than their English-speaking peers when entering Educare before 18 months of age, however it should be noted that the size of this group is quite small. 30 Data that proves “earlier is better” Educare continues to produce data that showcases high quality classrooms and add to the research showing that the earlier a child enters into a high quality program, the higher the subsequent score at school entry. So, with this data we have strong evidence that “earlier is better”. We presume that the high quality programming, as shown with the ITERS, ECERS and CLASS scores, is associated with these positive outcomes, as well as the wrap around services that are required in the Head Start Performance Standards and the quality of the teaching staff. 31 Above is an additional chart detailing language scores for those entering Educare at two years and four years. When tested at four years, English language children who entered the program at two years, on average, scored 5.6 points higher than their peers who entered at four years. The effect of entry age is even stronger for dual language learners. These children gained 16.4 points over their peers who entered at four years. The bottom line is that children who enter Educare earlier and stay longer have better receptive language skills. Communication, early literacy and vocabulary skills consistently predict later academic success. Educare continues to analyze data for program improvement and continually demonstrates that early enrollment and quality learning environments are key elements in reducing the achievement gap in school readiness. Educare schools are dramatically changing the life trajectories of thousands of children and changing the way America things about early education. Each Educare school is a comprehensive early childhood program with intense family engagement aimed at preventing the achievement gap seen with low-income children compared to their middle-income peers, long before they enter kindergarten. The research conducted independently by Frank Porter Graham Child Development Institute at the University of North Carolina-Chapel Hill continues to find that children who started Educare between birth and age two exceeded national averages on measures of school readiness. Those gains persist even when controlling for risk factors such as maternal education, race, and parents’ ages. Kindergartners who spent their early years at Educare arrived at elementary school ready to learn and on par with their middle class peers. 32 Governing Board of Directors Annie VanHanken- Senior Program Officer, George Kaiser Family Foundation; President, Tulsa Educare, Inc. Board Dr. Keith Ballard- Superintendent, Tulsa Public Schools Maria Barnes- Community Leader, City of Tulsa Chet Chadeux- President, QuikTrip Corporation Debbie Deibert- Assistant Professor of Child Development, Tulsa Community College Fred Dorwart- Attorney, Fredric Dorwart, Lawyers Phil Frohlich- President, R.H. Siegfried, Inc. George Kaiser- President, Kaiser-Francis Oil Company Don Millican- Chief Financial Officer, Kaiser-Francis Oil Company Mike Burke- President, Buffett Family Foundation Rondalyn Abode- Policy Council Chairperson Bob Ross- President and CEO, Inasmuch Foundation Mimi Tarrasch- Director of Women in Recovery Program, Family & Children’s Services Early Head Start Policy Council Rondalyn Abode- Policy Council Chairperson (Educare parent) Shammah Garcia- Policy Council Vice Chairperson (Educare parent) Jasmine Hernandez- Secretary (Educare parent) Pretti Dave- Sergeant-at-Arms (Educare parent) Melisa Villegas- Treasurer (Community Representative-graduated EHS parent) Andy McKenzie- Community Representative Annie Van Hanken- TEI Board Representative 33 Tulsa Educare, Inc. Administrative Staff Caren Calhoun, Executive Director Phil Morgan, Chief Operating Officer Vicki Wolfe, Chief Program Officer Michelle Hulbert, Director of Program Operations Jennifer Ladner, Operations Manager Susan Johnson, Human Resources Manager Pam Pope, Accounting Manager Britney Noyes, Payroll/Benefit Coordinator Educare 1-Kendall Whittier Administrative Staff Dona Maye, School Director Elizabeth Miranda, Assistant Director Nereyda Gijon, Compliance Associate Patricia Dabney-Gonzalez, Administrative Assistant Educare 2-Hawthorne Administrative Staff Kimberly Cruce, School Director Serenity Weeden, Assistant Director Amanda Morris, Compliance Associate Angie Prince, Administrative Assistant Educare 3-MacArthur Administrative Staff Jennifer Rush, School Director Lucy Guzman, Assistant Director Noemi Rangel, Compliance Associate Yolanda Knox, Administrative Assistant 34