UNITED WAY OF TUCSON AND SOUTHERN ARIZONA
Position Description
Community Development Program Coordinator
Full Time, FLSA Non-Exempt
August 2013
JOB DESCRIPTION:
This is a full-time; grant funded, non-exempt, administrative support professional position for
both the Youth Development and the Family Support areas. This position will report to the
Director of Family Support. This position requires a very organized, detail oriented,
motivated, and professional person who can multi-task and quickly learn the complexities of
multiple grants and budgets. This position will provide administrative support for the Director
of Family Support, the Home Visitation Program Manager, and the Opportunity Youth
Director.
NOTE: THIS IS A GRANT FUNDED POSITION
RESPONSIBILITIES:
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Processes purchase orders for multiple grants
Processes invoices and checking them for accuracy for multiple sub-grantees and
multiple grants
Tracks the budgets of all sub-grantees using excel
Takes minutes at related meetings and prepares them for distribution after the meeting
Organizes meetings, including printing out agendas, sign-in sheets, and other
materials, sending out meeting reminders, bringing necessary AV equipment, etc.
Organizes logistics for professional development opportunities for the Family Support
Alliance, including finding a venue, creating a registration page on either Constant
Contact or Eventbrite, tracking registration, printing out sign-in sheets, and making
copies of handouts
Tracks data for the Community-based Parent Education grants. This includes
collecting quarterly data reports from sub-grantees, combining them into one large
report, and submitts data to First Things First via their online database called PGMS
Collects quarterly narrative reports from sub-grantees for the Community-based
Parent Education grants and combines them into one large report to be submitted to
First Things First with input from the Family Support Director
Updates the list of all parenting classes and Stay and Plays offered through the Family
Support Alliance and the Pima County Parenting Coalition on a weekly basis, this
includes getting the class information from Survey Monkey, updating the document,
saving as a PDF and making sure the updated document is posted on a weekly basis
on the FSA blog and Facebook page, on the PCPC website and Facebook page, sent
out to the FSA and PCPC listserv, and for the FFK newsletter and web portal
Updates list of all alternative education, post-secondary bridge support programs, job
training and other workforce development services for youth and sends this
information to identified partners
Assists the Home Visitation Program Manager and Opportunity Youth Director
complete necessary data collection and reports to funders.
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Orders supplies, equipment, and food for meetings as needed
Prioritizes responsibilities and assignments
Creates, modifies, and maintains routine and special letters, memos, and reports using
word processing, databases, spreadsheets and other software packages
Collaborates with United Way finance staff to assure that all grant and financial
procedures and payments to partners are in compliance with policies and procedures
regulating United Way operations and the Sub-grantee Agreements in effect
Distributes related programmatic materials to community agencies, doctor’s offices,
etc.
Other duties as assigned
Resource Development
 Participates in United Way resource development activities to support the work of the
Resource Development Division in securing resources and carrying out special events
and projects (e.g., Days of Caring, Business Breakfast, Grad Nation Summit, First
Focus on Kids and Youth development Coalition events)
Contract Performance/Evaluation
 Assists with designing, monitoring, and submitting monthly and quarterly reporting
requirements as needed
Public Education/Advocacy
 Participates in local community and First Things First-related events.
 Assists with activities related to public education, opportunity youth, advocacy, family
support, and professional development efforts, and other community projects as
related to family support, professional development and youth development
 Participates in local community events and employer fairs where United Way might
have an informational table
Coordination/Customer Service
 Provides excellent customer service as a component of all job duties
 Establishes and maintains effective working relationships with United Way staff at all
levels, volunteers from diverse backgrounds, donors, community partners,
independent contractors, and others
Other Duties as Assigned
Substitutes for front desk receptionist as needed
Qualifications, Skills and Abilities:
 Associate’s Degree in business, office administration or related field and/or 3-4 years
increasingly responsible office support, or equivalent combination of
education/experience
 Excellent written/verbal communication skills, including clear, concise, and accurate
written documents, grammar, spelling, and selection/organization of appropriate
presentation method/vehicle
 Demonstrated customer service, problem solving, time management, and
organizational skills
 Demonstrated skills using Windows-based software, including Internet browsers, email, word processing, spreadsheet, database, presentation, and graphics software, to
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generate meaningful and comprehensive documents, materials and presentations.
Strongly prefer 55-wpm word processing speed. Skills using current Microsoft Office
Suite
Ability to establish and maintain effective working relationships with all levels of United
Way staff as well as diverse volunteers, donors, community partners, vendors and
other constituents
Demonstrated ability to tactfully handle stressful situations, negotiate and resolve
conflicts, maintain confidentiality and to respect and observe organizational protocol
Demonstrated ability to maintain a flexible work style and adjust it as required by
changing activities
Ability to maintain composure under high-volume conditions
Ability to take direction and observe organizational policies and procedures
Must be very organized, task-oriented, and willing to take direction and assignments
from multiple people
Knowledgeable about the family support, youth development, and early childhood
education fields
Demonstrated ability to use Word, Excel, PowerPoint, the internet, and gmail
Ability to travel to work in a variety of locations throughout the metropolitan Tucson
area and Pima County whenever required. Have reliable transportation and valid
driver’s license.
Ability to lift 30 lbs
Reviewed By:
Vice President
VP of Finance, CFO
President & CEO
Signature
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