GOVERNMENT OF ANDHRA PRADESH
Department of Agriculture
Guidelines & Document for inviting Expression of
Interest
from Companies/NGO’s/Associations/ organizations/Institutes to participate in
collection & analysis of Soil Samples
ON
PUBLIC-PRIVATE-PARTNERSHIP
For
Operating Soil Testing Laboratories of
Agriculture Department on PPP Mode or
collection & analysis of soil samples on
PPP Mode
COMMISSIONERATE OF AGRICULTURE, ANDHRA PRADESH STATE,
GOVERNMENT OF ANDHRA PRADESH
Opp. L.B. Stadium, Basheerabagh, Hyderabad-500 001.
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1. General Information
1
2
Notice inviting expression of
Interest sent for publication
Name of Programme
3
Districts to be covered
4
Offers invited from
5
Project period
6
Officer In charge
7
Major Task to be performed
8
Expression of interest document
(EID) to be obtained from
9
Mode of submission of EID
10
Last date of submission and
place
11
Opening of pre-qualification
offer
Date of opening of financial offer Shall be notified later to the pre-qualified
of qualified parties
parties.
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STcell/PPP/2014-15
Dated:09.03.2015
Intensive Soil testing Programme in AP
(ISTP)
Operating Soil Testing Laboratories of
Agriculture Department on PPP Mode or
collection and analysis of soil samples on PPP
Mode
13 Districts – Srikakulam, Vizianagaram,
Vishakapatnam, East Godavari, West
Godavari, Krishna, Guntur, Prakasam,
Nellore, Chittoor, Kadapa, Kurnool &
Ananthapur
Companies/Registered
NGO’s/
Institutes
Associations/ Organizations/ having experience
of satisfactory and successful work in rural
areas of AP in soil testing related work.
01 Year from execution of MOU & extendable
for another two years
Joint Director of Agriculture (Soil Correlator),
AP, Hyderabad
Operation & Maintenance of soil testing lab,
Collection & Analysis of soil and water
samples, preparation of soil health cards.
Joint Director of Agriculture (Soil Correlator),
Commissionerate of Agriculture, AP Opp. L.B.
Stadium, Basheerabagh, Hyderabad-500 001
To be submitted in two envelopes namely, PartA pre-qualification, Part –B Financial offer.
25.03.2015 by 5.00 P.M Joint Director of
Agriculture
(Soil
Correlator),
O/o
Commissionerate of Agriculture, AP Opp. L.B.
Stadium, Basheerabagh, Hyderabad-500 001
27.03.2015 at 2.00 pm
Signature
Authorized representative of the bidder
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2. Instructions to the bidders
1. This document is for inviting interested, experienced, competent and registered
Companies/NGO’s/associations/Organizations/Institutes to submit their offers for
operating static soil testing labs of Agriculture department on PPP mode or for
conducting soil sample collection and analysis on PPP mode.
2. The information submitted in this offer in the enclosed formats shall form the basis
of preparation, finalizing of techo-commercial details and the pre-qualification criteria
for implementation of ISTP on lump sum rate and /or own cost of organization for
operating soil testing labs (analysis of soil samples for fertility evaluation and
preparation
of
soil
health
cards)
for
empanelment
of
Companies/NGO’s/Associations/Organizations/ Institutes. The organizations can
operate any of the existing Department soil testing laboratories in the state.(List
enclosed)
3. The Companies/NGO’s/Associations/Organizations/Institutes have to operate soil
testing labs. The established soil testing laboratories will be operated on PPP module,
in which complete laboratory set up will be handed over to the organization or
equipment will be provided for establishment of soil testing laboratories for analyzing
the soil samples provided by Dept of Agriculture or the private labs can analyze the
soil samples of the department of Agriculture based on guidelines issued. The total
analysis work should be completed within the time frame given by the department.
Model-A: - A well developed soil testing laboratory with complete set up and
building will be provided to companies / NGO’s / Groups / Societies/
Organizations/Institutes etc for operation and maintenance under a MOU. All
operation and maintenance cost will be borne by the organization itself and the
government would pay the analysis cost on competitive basis.
Model-B: - The companies / NGO’s / Groups / Societies/ Organizations/Institutes
etc will be provided soil testing equipment, they have to set up a lab and bear the
operation and maintenance cost and the Government would pay the soil and water
analysis cost on competitive basis.
Model-C: - Samples have to be collected from field by the companies / NGO’s /
Groups / Societies/ Organizations/Institutes etc and have to analyze the samples in
their own labs. The Government would pay sample collection & analysis cost on
competitive basis.
Signature
Authorized representative of the bidder
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3. General information about the Project“With the intensive agriculture and high productivity due to the technological
interventions deficiencies of nutrients are likely to increase and aggravate the
situation. In order to keep close watch and vigilance it is essential that soil health
cards are prepared for each farm house hold”.
PUBLIC-PRIVATE-PARTERNERSHP
Food security, Nutritional security, sustainability and profitability are the
main focus of present and future agriculture development. The agriculture production
for the one decade has either declined or static. Reason for these trends are attributed
to continuous decline in organic matter content of soils, use of imbalanced fertilizer
and not practicing the conjoint use of organic, bio-fertilizer, natural minerals with
inorganic materials.
Soil is the most basic and valuable resource vital for agriculture
production. According to the available data on soil fertility, soils of the state have low
microbial activities and poor soil organic carbon, deficiencies of Nitrogen, Sulphur,
and Zinc is quite common on account of imbalance fertilization.
At the present level of crop production and fertilizer use there is a huge
gap between the quantity of nutrient removed by the crop and the quantity of nutrients
added through fertilizers and manures in the state. Since the nutrient addition have
never paced with nutrient removal by crops and cropping systems the fertility status of
soils is fast declining in the state and we are facing problems of Multi-nutrient
deficiencies. In long prospective this will seriously affect agricultural productivity and
its sustainability.
Maintenance of optimum soil environment requires a major attention so
that chemical, biological, and physical aspects of soil environment respond optimally.
No doubt the use of chemical fertilizers would remain the mainstay of
agriculture production in future as well given the increasing food demand of
growing population but at the same time balance proportion is required for use in an
integrated manner.
To obtain optimum production, it is essential to know beforehand the
quality of the soil in which a crop is grown. The development and expansion of soil
testing infrastructure in the state, in this context become absolutely essential and the
department of Agriculture is given priority to it.
The present scenario regarding the availability of soil health cards with the
farmers is not satisfactory. The state has now one Regional soil testing laboratory, 16
District Soil testing laboratories, four Mobile soil testing laboratories and 15
Agricultural Market Committee STLs in government sector having capacity to
analyze 2.0 to 3.0 lakh soil samples annually.
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As per the Soil Health Card Scheme guidelines of Govt of India in AP
15.88 lakh samples need to be analysed over a period of three years and 77.00 lakh
soil health cards are to be issued to farmers in order to cover all the land holdings in
the state.
For site specific farming under a micro farming situation it is difficult to
handle such a vast area by a laboratory, whereas regular monitoring and testing is
must in intensive agriculture system. The situation becomes more prone in intensively
cultivated areas, where the required number of testing is much more.
Supplemental efforts with plurality of institutions like NGO’s, Agri. business companies, corporations, corporate houses, groups etc can play a vital role in
augmenting soil testing services to the farmers of the State.
Soil testing is one of the most important tools to determine the status of
plant nutrients in a field and quantity of fertilizers to be applied to obtain profitable
crop yields. Sound soil testing programme is helpful in accessing nutrient supplying
power of soil, crop response to added plant nutrients and amendment needs.
Assessment and monitoring is an integral activity of any sustainable agricultural
development programme, in turn it will necessitate the increased demand for real time
information on resource. Promotion of balanced fertilization is important component
of environment management in agriculture. It further reinforce the need for frequent
soil testing.
Monitoring for soil fertility, against depletion and accumulation of certain
elements is possible through appropriate soil test. Soil testing has great significance to
propagate the habit of precision farming in our farmers, such as application at point
level based on results of soil testing. The Department of Agriculture is carrying out
soil testing activities with following objectives1. To issue soil health cards to all farmers of AP in a span of three years, so as to
provide a basis to include nutrient deficiencies in fertilizer application practices.
2. To diagnose soil fertility related constraints with standardized procedures for
sampling and analysis and design village/mandal level fertilizer recommendations in
all districts.
3. To develop crop specific nutrient management in the districts for enhancing
nutrient use efficiency.
4. To promote soil test based balancing of nutrient application to manage fertility
related risks for higher production.
5. To conduct demonstrations with diversified crops to quantify benefits of improved
nutrient management practices in terms of increased crop yields and economic
viability of farmers.
6. Development of linkages with extension agencies and STL’s for effective transfer
of technology to farmers.
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7. Data entry of village wise / mandal wise fertility status for preparation of GIS maps
and for on line recommendations.
Components:
The main components of ISTP are as follows
a. Creating awareness: Creating awareness among the farmers regarding importance
of soil health and balanced fertilizer application.
b. Collection of soil samples- Collection of soil samples and geo referencing through
GPS (Global Positioning System) instruments.
c. Transportation: Transporting soil samples to soil testing labs.
d. Registration – The collected soil samples are registered in separate register.
e. Sample coding: Laboratory serial number/ code number should be allotted to each
and every soil sample received during the year. This number is unique for the year.
f. Analysis of soil samples: The soil samples are analysed for below mentioned
parameters.
I. Qualitative parameters like: pH, EC, OC.
II. Major Nutrients: Nitrogen, Phosphorous, Potassium
III. Secondary Nutrients: Sulphur
IV. Micronutrients : Zinc, Copper, Manganese, Iron and Boron
g. Providing soil health information: After analyzing of soil samples in Soil testing
Labs it is proposed to link the fertility status and crop specific nutrient
recommendation of farmer to AGRISNET software in the form of Soil Health Card to
all the farmers of AP.
h. Village wise categorization of soil test data into soil fertility classes.
i. Preparation of soil fertility maps of state, district, mandals, revenue villages in
GIS environment.
j. Record keeping : Record keeping of the analytical work, submission of progress
report and soft copy of the categorization progress to the department.
Partnership Defined
The term Public Private Partnership in the present context in necessarily a
collaborative effort between public & private Sector contributing for one or more
function as required accomplishing a shared goal set out by the partners.
In PPP module there is generally two parties’ i.e. first party, here is State
Government and the second party that is Executing agency, which work together for
shared goal set out by the partners based on the third factor that is “Coordination”. In
the module there are certain objectives and activities born by the first party and certain
expectations/activities would be carried out by second party. The important
coordination factor comprises of normal set of rules, monitoring and supervision,
conflict resolution, arbitration etc. Based on these factors, guidelines are framed and
described in subsequent sections.
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4. Task to be carried out by the organization
Important: The Expression of Interest (EOI) is invited for operating Soil Testing labs
on PPP mode or for conducting soil analysis on PPP mode. The
Companies/NGO’s/Associations/Organizations/Institutes are supposed to operate soil
testing labs. The established soil testing laboratories will be operated on PPP module,
in which complete laboratory set up will be handed over to the organization or
equipment will be provided for establishment of soil testing laboratories for analyzing
the soil samples provided by Dept of Agriculture or the private labs can collect &
analyze the soil samples of the department of Agriculture based on guidelines issued.
The interested agencies/institutions can offer their EOI for any of the under
mentioned three works or any one of them, but separate offer shall be quoted.
Model-A: - A well developed soil testing laboratory with complete set up and
building will be provided to companies / NGO’s / Groups / Societies/
Organizations/Institutes etc for operation and maintenance under a MOU. All
operation and maintenance cost will be borne by the organization itself and the
government would pay the analysis cost on competitive basis.
Model-B: - The companies / NGO’s / Groups / Societies/ Organizations/Institutes
etc will be provided soil testing equipment, they have to set up a lab and bear the
operation and maintenance cost and the government would pay the analysis cost on
competitive basis.
Model-C: - Samples will be collected from field by the companies / NGO’s /
Groups / Societies/ Organizations/Institutes etc and have to analyze the samples in
their own labs. The Government would pay sample collection & analysis cost on
competitive basis.
Proposed Activity
For increasing reach out of soil testing services to farmers the Government is
aiming to establish a competitive participatory approach in the field of soil testing.
The established soil testing laboratories will be operated on PPP module, in which
complete laboratory set up will be handed over to the service providing organization
for operating and Government would support the operating cost on competitive basis.
The selection of the proposals received under EOI would be on competitive
basis. The Commissioner & Director of Agriculture will have right to select the
proposals and will provide funds for operation and necessary orders from time to time.
The district Joint Director of Agriculture being district head , Assistant
Director of Agriculture (STL), being Nodal Officer at district level will help in
smooth operation and help to get associate with extension workers and farmers. The
referring level lab and state level officers would review the operation system time to
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time, where the organization head would present the progress and output of work on
monthly basis.
Scope of Work (Task to be carried out)
This task refers to providing facility of soil test to the farmers of the State in
participatory mode wherein the department of agriculture would provide STL to other
partner for operation and maintenance of the unit or equipment for soil analysis or soil
samples and other partner will provide soil and water test reports/ Soil Health Cards to
the farmers and carry out village wise data classification as per the targets and
methods/operation modalities/ roles and responsibilities mutually agreed.
Objective –
The main objective of the task is to operate soil testing labs of Agriculture Department
on competitive participatory basis or to conduct soil analysis on competitive
participatory basis. The established labs of the Department will be operated on PPP
module, in which complete lab setup (Building and Equipment) will be handed over to
the organization and Government would support part of the operating cost. In the
Models given the organizations are expected to do the following activities
1. Operation and maintenance of the soil testing laboratory.
2. Collection of soil samples.
3. Analysis of soil and water samples of the area.
4. Preparation of results.
5. Providing soil health cards to farmers.
6. Village wise categorization of soil test data into fertility classes.
7. Record keeping of the analytical work, submission of progress report and soft
copy of the categorization progress to the department.
Systematic soil sample collection has to be followed and the geo reference
of soil sample site to be made by using GPS instrument. The entire quality of soil
testing results and fertilizer recommendations depend upon soil sampling. For this
following scientific norms are prescribed;

In irrigated areas, samples should be drawn in a grid of 2.5ha. In rainfed
areas sampling should be done in 10ha grid.
 In irrigated areas, large, medium and semi-medium holdings should be
sampled and tested holding wise. In case of marginal and small holdings
sampling should be done in 2.5ha grid.
 In rainfed areas all the large holdings should be sampled and tested
holding wise and in case of medium, semimedium, small & marginal
holdings sampling should be done in 10ha grid.
 The ideal time for collection of soil samples is between harvest of one crop and
sowing/planting of other crop, when fields are vacant.
 Soil Samples are to be collected before applying manures and fertilizers.
 The sampling depth for field crops should kept 15 cm.
 Sample has to be collected preferably with the help of stainless steel tube
augur, or alternatively with a khurpi /spade or kassi.
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 GPS co-ordinates have to be essentially recorded at the time of soil sampling
which will be downloaded in the SHC computer.
The analysis of soil and water samples has to be done especially with
reference to agriculture. Soil is analyzed in two ways i.e. Normal and Detailed
analysis. In normal analysis of soils, estimation of pH, EC, organic carbon, Available
Phosphorous and Available potash are detected whereas in detailed analysis
micronutrients like Zinc, Iron, Copper, Manganese and Boron are also detected
additionally. Water samples are to be analyzed for pH, EC, Carbonate, Bicarbonate,
Chloride (anions) Calcium, Magnesium, Sodium, Potassium (Cations),SAR, RSC etc.
In general each soil testing lab established and functioning under
Department of Agriculture has capacity to analyze 10,000 to 15,000 samples per
annum, however targets for analysis of soil and water samples are changeable year to
year and fixed as per infrastructure and need of the district. The list of Laboratories
which are to be operated on PPP module with respective referring lab is enclosed at
annexure I.
Roles and responsibilities
Following committee will monitor and coordinate the programme from state levelCommissioner and Director of Agriculture, AP - Chairman
Joint Director of Agriculture (Soil Correlator), AP - Secretary
Professor, Soil Science and Chemistry, ANGRAU - Expert member
Assistant Director of Agriculture (Soil Correlator), AP – Member
I. The Joint Director of Agriculture (Soil Correlator) would be the nodal officer at
the state level for the project. He is having over all responsibility for execution and
smooth operation of laboratories. He will prepare guidelines and monitor the
programme. He also issue instructions from time to time for better management.
II- Deputy Director of Agriculture (RSTL)- Overall responsibility for execution
and smooth operation of all labs in AP.
III District Joint Director of Agriculture 1. The Joint Director of Agriculture will be Local head at district level and local
controlling officer.
2. He will help in smooth operation and help to get associate with extension workers
and farmers.
3. Act as coordinator between Department and organization.
4. All the functions operational work of the lab, results and soil health card
distribution work will be regularly monitored and verified by the District Joint
Director of Agriculture.
IV Assistant Director Ag.(Regular)
1. The Assistant Director Ag.(Regular), Nodal Officer will be responsible for
providing soil and water samples to the lab on regular basis area wise.
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2. The Nodal Officer will also monitored the sample intake, result flow and soil health
card distribution to farmers.
3. Nodal Officer will also be responsible for verification of soil health card
distribution work.
V Referring soil testing laboratory1. Corresponding referring laboratories will be mentioned at annexure I.
2. The referring lab will act as a guide in technical work, Analytical processes,
Calculation and result works and in generating the recommendations.
3. These labs will also provide the technical matters as discussed in ZREAC, Regional
Workshops, and Cluster Meetings to the agency that is operating the lab.
4. These labs will help in solving local technical issues.
5. Copy of literature, Formats, Procedures, Recommendation charts and other
technical support will be provided by these laboratories.
6. Quality control of analytical works will be carried out by these labs and technical
work will be checked by these labs from time to time.
VI Implementing Agency1. Organization/ Implementing agency has to carry out all the operations right from
sample receipt to analysis, results generation and sending of soil health cards to
farmers and progress report to Department Authorities.
2. The agency is also responsible to maintain the lab Equipments and accessories in
good condition.
3. For operating soil testing laboratories following major activities are to be carried
out by the implementing agencies.
1. Receipt of samples- Implementing agency will be responsible for collection of
samples, creating awareness among the farmers. Besides this, Soil and water samples
would also be received directly from farmers, organizations, NGO’s, individuals,
extension agencies etc. The organization would also act as a agency to popularize the
soil testing in the area and always trying to create faith of soil testing in farmers and a
testing demand pull.
2. Registration and fee receipts- The organization has to carry out the registration of
received samples and maintain a separate register. A receipt of fee received so far has
to be provided to sender and the amount thus collected (1)is to be kept with the
organization and further be deducted from the support claim or (2) is to be deposited
in government account by challans every fortnightly. One of the choices should be
opted by the agency while filling the technical and financial proposals.
3. Laboratory serial number/ code number should be allotted to each and every soil
and water sample received during the year. This number is unique for the year.
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4. Fee structure-The organization is liable to take fee as per the norms prescribed by
the department. No excess fee than the prescribed fee will be permitted. Any such
case and act found will be treated as bleaching of the contract conditions.
The prescribed fee structure for soil and water testing is as follows(1) Soil Analysisa) For Detail Analysis ( major and micro nutrients)
pH, EC. OC, P2O5, K2O, Zn, Fe, Cu, Mn Rs 25/- per sample
b) For Normal Analysis ( major nutrients)
pH, EC. OC, P2O5, K2O, Rs 10/- per sample
(2) Water samples
pH, EC. CO3,HCO3,Cl, Ca, Mg, Na,K, RSC, SAR Rs 20/- per sample
(3) Problematic soils
pH, EC, Gypsum Requirement, Rs 10/- Per sample
5. The organization is liable to carry out soil and water analysis as per procedures laid
out in IARI soil testing manuals, Hand book 60 of USDA or otherwise a copy of
prescribed soil testing procedure / methods will be provided by the Department to the
organization and it will test the soil and water analysis accordingly. Any deviation or
shortcut will not be permitted.
6. Organization shall maintain all the relevant record in registers and files.
(1) List of the samples received with names and address of the farmers.
(2) Allotment of lab serial number/ code number, related record.
(3) Sample testing record in the form of lab diary which should contain date wise
observations/ readings from equipments/ volumetric analysis, calculations etc sample
wise for each constituent tested.
(4) Record related to calibrations (standards preparation and standard curves) of
equipments.
(5) Operating manual will be provided and the technical officer of organization will
prepare Standard operating procedure (SOP) accordingly for operating equipments,
the record of which will be maintained by the organization.
(6) Record related to consumption of chemicals, glass wares, plastic wares etc.
(7) Record of results in the form of Result sheets, samples wise has to be maintained.
Format of result sheet will be provided by the department.
(8) Expenditure towards stationary required for maintaining records, Soil health cards,
correspondence etc will be borne by the organization.
7. The results of the samples will be communicated through soil health cards to the
farmers. For preparation of the soil health cards following activities are to be carried
out-
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A. The specimen format of soil health card will be provided by the department and the
organization will use SHC stationary of standard quality at their own cost.
B. Computerized soil health cards are to be provided to the farmers.
C. Cost of data entry i.e. result entry, making of soil health cards will be borne by the
organization.
D. Postage charges for sending SHC to farmers will be borne by the organization.
E. Software for generating soil health cards will be provided by the department.
8. On the basis of result data, categorization of fertility status Village wise will be
done as per standard procedures. Department will provide the standard layout/
procedure for carrying these activities
9. The organization will submit following progress reports in prescribed formats to the
Joint Director of Agriculture (Soil Correlator) and District JDAs.
a) Monthly progress- number of samples received and analyzed and fee collected.
b) Quarterly progress- number of samples received& analyzed, fee collected and
expenditure reports.
c) Seasonal progress - number of samples received & analyzed seasonwise, brief
description on categorization of data for fertility status Nutrient wise, fee collected
and expenditure reports.
d) Annual progress- comprehensive and consolidated progress report, fee collected,
expenditure, Utilization certificate audit report etc.
10. On the basis of activities mentioned above the organization will submit the
detailed methodology/ activity schedule, that how they would perform the task of
operating soil testing laboratory or analyzing soil samples of department in their own
labs or how they will set up a lab, place of establishment of new lab, time frame
required to start a lab should be submitted in a separate envelop named as “Technical
Proposals” with detailed budgetary requirement in another separate envelop named as
“Financial Proposals” for entire operations of work. For calculating the operating
cost following minimal requirement of staff with their qualification should be
considered by the implementing agency.
Minimum Staff & Qualification:Personel
Number Qualification
Lab Incharge /Sr.Chemist 01
M .Sc. Agri. or M .Sc Agri (SoilScience) or
M. Sc. Chemistry
Analysts
03
B. Sc. Agri./BSc
Assistant/ Attendants
02
Sr. Secondary or Secondary
Computer Data entry
01
Full time or part time basis or
Operator
on organization necessacity
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11. The analysis work would only be carried out in the allotted laboratory. In any case
permission will not be granted to take any of the material/ equipments/ glasswares/
plastic wares/ accessories and any of the lab material outside the lab or premises.
12. At present equipments viz pH meter/ EC Bridge/Spectrophotometer/Calorimeter/
Flame photometer/ Atomic Absorption Spectrophotometer/ Distilled water –plant are
arranged and placed / fixed in such a manner that a analyst can do his job perfectly &
efficiently.
Therefore it is expected that present set up of the lab / equipments will not be changed
by the organization in any case. However if any change in present set up is required
some slight system arrangement within the lab, then it may only be done under the
supervision of personals authorized by the department for this purpose or under the
supervision of referring controlling lab.
13. DOA will hand over the lab premises for soil testing purpose only and no other
activity shall be permissible to undertake by the organization in the whole premises,
however the DOA can use this premises for departmental activities.
14. In case of establishment of new lab the following equipment will be provided to
the organization - pH meter, EC Bridge, Calorimeter, Glassware, Single and double
distillation units, Mechanical shaker, Flame photometer, Desktop computer & Printer.
Any other equipment required has to be purchased by the organization.
15. The private labs with their own soil analysis set up can provide the details. The
samples will be sent to concerned labs based on their analysis capacity.
16. Analysis of a soil and water sample generally takes 4-5 days. It is expected that
the organization will analyze and report the results within a weeks time after receipt of
the sample. In case when the numbers of samples are large during peak season it
should not take more than 10 days.
Time Frame for Analysis of Samples:General Period
Presowing Period
Sowing Period
(Lean period)
(Primary stage)
(Acute sample
Type of Samples
load)
16 Dec to Jan, Feb Mar, April & 15 May, June & Oct,
& July to 15 Aug
Aug to Sept
Nov, up to 15 Dec
For Soil Samples
4-5 Days
5-7 Days
7-10 Days
For Water Samples 2-3 Days
2-3 Days
2-3 Days
For
problematic 4-5 Days
soil samples
4-5 Days
4-5 Days
Power Back upSolar Invertors have been ordered and will be fixed in; presently there is no power
back up for 13 District Soil Testing Labs. For remaining labs presently where no
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power back up facility (Electric generator), except a 5 KVA UPS having capacity for
one hour back up for AAS equipment. Generally for soil testing purpose power
backup is not highly required, but for places / situations in peak season small periodic
requirement of power back up may arise. If the organization actually needs such
facility, the organization can hire at their own cost.
Fixed Operating costsCreated facilities in the labs are sufficient to handle at least 10,000 to 15,000 samples
in a year. The same is termed as “Capacity” of a laboratory. The given task of testing
soil samples is for 12,000 samples per annum, provided the same or higher number of
samples would be available for analysis. The sample intake in labs may vary
according to situation and season, but for operating cost calculation point of view,
lower limit for operating cost support will be 10,000 samples as a fixed rate may be
suggested and/or quoted as fixed operating cost, above which the organization may
opt variable charges methodology i.e. different charges for additional 2000 samples
10,001 to 12,000, further additional 2000 samples i.e., 12,001 to 14,000 etc.
17 Working HoursSoil testing labs are working according to the scheduled office time declared by the
GOAP. In case of sample load or/ in peak season working in two/ three shifts are
allowed.
18- Telephone/Internet Facilities: Telephone/ Internet facilities are available in the
labs separately; the expenditure has to be borne by the organization.
19 Schedule for completion of task:This assignment will be exclusively for Three year on pilot basis and after completion
of Third year this shall be treated as terminated. However the department of
agriculture resigns the MOU with the organization if extension of the assignment will
be required.
20 Inputs provided by the Department:The department will provide the following materials/ services to the institute
1. Copies of guidelines, physical targets, prescribed formats.
2. Directions issued from time to time.
3. Laboratory premises, buildings, equipment, accessories.
4. Details on the tasks required to be carried out by organization.
5. Funds agreed with organization.
21 Final outputs expected from the organization:The soil and water samples are submitted by the farmers, extension workers and
collected by the organization itself. The organization will analyze the samples and
results with recommendations in prescribed format are to be provided to farmers, copy
of result sheet to be kept in laboratory record and result with interpretation to be kept
in computers. Essentially the organization will submit the monthly/ quarterly/Half
yearly progress report in prescribed format and draft of annual progress report will be
submitted to the committee and after approval from the committee the final report will
be submitted The organization will hand over back all the equipment, building,
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accessories to the department in the same manner as they were taken from the
department.
22. Composition of Review CommitteeThe work of organization/ Institute will be reviewed time to time/ Quarterly by the
Committee as mentioned below :Commissioner and Director of Agriculture - Chairman
Joint Director of Agriculture (Soil Correlator) - Secretary
Professor, Soil Science and Chemistry, ANGRAU - Expert member
Assistant Director of Agriculture (Soil Correlator) – Member
Deputy Director of Agriculture RSTL situated at Refering HQ.
23. Periodical review of the progress reports on the work done by the
Organization-
A detailed review after every six months will be carried out by the Committee. The
Committee will review the physical and financial progress and working methodology
of the organization as well as condition of equipment. For this the organization will
submit a draft report to the Commissioner Agriculture.
During review of the progress, the Committee will evaluate the performance of the
organization. Format for annual progress report is given below(A) Format of Progress Report
For the financial year ----------------------------Name of the Organization: -------------------------------------------Name of the laboratory: ----------------------------------------------Financial Progress:
Year
Opening
Balance
Grant
Received
Total
Component wise Expenditure:
Component
Expenditure till the
end of previous year
Chemicals, Glassware's,
Filter Papers Etc.
Salaries & Traveling
Stationary, Postages
15
Expenditure
Expenditure
during the
current year
End Balance
Total
Electricity, Water
charges& other
miscellaneous exp.
Maintenance of lab
Maintenance of
Equipments
Other expenses if any
Total
Man months utilization – For each lab. Working staff, indicate following.
Designation
Man-months
sanctioned
Cumulative manmonths utilized
Is the work done
proportionate
manmonths utilized?
(yes/no)
Work Progress
Indicate the progress against the agreed work schedule
Funds to be released Amount_________________
Date of Completion:
Scheduled
Expected
If there is a delay then state reasons for delay.
Any revision in Estimate? If yes, then enclose details with justifications.
Enclosures (tick) UC
Narrative Progress report
Signature of head of the organization
(Name & Date)
The organization has to submit the Utilization certificate for the funds provided
for the work, positively by the end of March every year in the format given belowUtilization Certificate, Utilization certificate for the financial year, Name of the
Laboratory, Name of the Organization, Head of the Organization, Financial Year
to which the UC pertains (Hereinafter referred to as the UC Financial year)
Particulars
Amount received during the UC financial
year
Total amount that was available for
Ref. letter and Date
16
Amount
to
expenditure during the UC Financial Year
Actual expenditure incurred during the UC
Financial Year
Balance amount available at the end of UC
financial year
Unspent balance is to be refunded OR carried forward to the next financial year.
Certified that:
The information given above is correct.
The balance of Rs...... Remaining unutilized at the end of the year has been refunded
to the Director Agriculture vide DD No. __________dated ________ drawn on Bank
______________.
OR
The balance of Rs. _______________________ remaining unutilized at the end of the
year is carried forwarded for utilization during the next year i.e. ___________
Signature of
Head of the Organization
With Date
Signature of Auditor
Accounts Officer With date
Signature of Lab
In charge
24. Review of the final draft reportThe Organization will submit a final draft report including strategy/methodology
adopted, Procedures, inputs used, observations taken, list of recurring and nonrecurring items, equipments etc. within 15 days of completion of first year of work.
The same will be reviewed by the Committee/ SCC and on approval of the same the
final detailed report including following points, would be submitted within one month
to Commissioner Agriculture by the Organization
25. Format for Completion Report
1. Name and addresses of the Organization
 Name and address of the Lab in charge and other Analysts.
 Name of the lab
 Financial details. (Sanctioned cost, amount released, expenditure
 Unspent balance (if any) and returns of unspent balance.
 Original objectives and methodology as in the sanctioned proposal.
 Any changes in the objectives during the operation of the Lab.
 All data collected Categorization and mapping of fertility status, Problematic
soils and Water quality.
 Methodology actually followed (observations, analysis, results and inferences)
 Conclusions/recommendations and follow up by farmers.
17
 How do the conclusion/ recommendations/follow up be comparing with current
thinking.
 Field tests/Visits conducted.

 Suggestions for further work.
 The final payments and clearance certificate would be issued by the
Commissioner Agriculture after submission of the UC and completion report.
26. List of key positions
The Organization should have a participatory approach in operationalization of lab
with involvement of District JDA, DDA (Extension), Assistant Director of
Agriculture (Regular) for planning and formulation of soil testing programme for the
area for the benefit of local farmer. He should have qualified and dedicated specialist
as per the task required and the specialists to be engaged on contract basis should have
at least required degree in the subject for running the laboratory. The project doesn't
support engagement of persons on permanent basis but should be on contract basis for
the duration of need base work.
Signature
Authorized representative of the bidder
5 Prequalification Criteria and Submission of the offer
 Pre-qualification criteria: Prequalification shall be decided by the committee
authorized by the Commissioner Agriculture on the following criteria and the
decision of the committee shall be final and biding. The following
qualifications shall be considered while pre- qualifying the organization for the
work and it is required to submit documentary proof for possessing such
qualification.
 The Company/NGO/Group/Association/Agency should be registered in Andhra
Pradesh or under the registration of societies Act, having valid registration shall
only be considered for prequalification. Experience, successful and satisfactory
performance in the soil testing work or any other similar work/projects.
 The organization should have the experience of working in soil testing related
projects or on similar works. Priority will be given to the agency, having for
minimum 03 years experience after its registration in Soil testing and /or
laboratory analytical works/projects.
 The organization should have a sound and sustainable financial position. The
organization should have utilized funds/implemented programmes continuously
for two years and to a minimum of Rs 20 lacs in any of last 05 years.
 Adequate organizational setup /manpower /financial capability/ infrastructure.
18
 Soil testing related projects completed and similar projects in hand.
 The organization should have a separate and functional office.
 The organization should have good reputation among the government/ PRIs
/Community/donors. Certificate from the concern to this effect is desirable.
 The organization should have proper system of accounting and manpower
management. The organization must have a regular system of auditing of
accounts.
 AFFIDAVITS: The NGO should meet the following criteria and an affidavit
should be submitted to this effect:
1. The organization, CEO or any member of management committee should not be
convicted in any criminal cases.
2. The organization should not have more than two close relative in board of
management.
3. The organization should not political and secular in nature. It does not work for a
particular caste/creed/religion.
4. The organization should have ability to plan, implement and monitoring specific
projects and programmes in a participatory framework.
5. The organization is integrating the gender component in their work and address the
issue of social equity in their programmes.
6. The organization should not be in the list of organizations Black Listed by
CAPART/CSWB/Government or any donor agency during last three years.

 Submission of the offer:
The offer shall be submitted in two envelops namely, Part-A Pre- qualification offer
and Part-B Financial offer. The complete document of EOI (Expression Of Interest)
in original and signed on each page shall become a part of submission. The bidders
are advised to keep photocopy of the document for their record.
ENVELOPE-I: PART-A- Pre-qualification offer shall comprise of the following
 Forwarding letter as per format at annexure I.
 EOI duly signed on each page and filled as required.
 Power of attorney in favor of the authorized signatory for the firm.
 EOI pre-qualification schedule1 to 4 with related supporting documents
(Attested copies) as asked in the formats. The enclosures/supporting documents
to be marked with the serial number of the schedule it pertains to.
 Brief details of the organization profile and organization.
 Details of work experience of the organization (Schedule IV)
 Constitution/memorandum of constitution- attested copies.
 Copy of audit reports of last five years.
 List of staff stating their qualification and experience.
19
 A short write up in about 500 words about the organization, its aim , objectives,
mission , goals and as to why you think you are suitable for this job.
 A declaration by the organization that organization itself or none of its
members, associates or staff have been black listed or punished under law and
there is no pending criminal court case against any of them or the organization
which may disqualify them to be considered for this job.
 Other documents mentioned under pre-qualification criteria.
ENVELOPE-II: PART-B- Financial offer shall comprise of the following- Space for
lump sum rate (Fixed and /or Variable methodology) for operating soil testing lab/labs
has been provided in the financial schedule for the purpose of quotation and
assessment of the lowest bidder. The organization are advised to quote reasonable and
workable lump sum rates for operating soil testing lab on PPP mode in the price
schedule.
Signature
Authorized representative of the bidder
6. Special terms and conditions
1. Controlling Officer- The controlling officer for all the aspects of the work and
disbursement etc shall be the Joint Director of Agriculture (Soil Correlator), O/o
C&DA, AP..
2. Monitoring and Control- Monitoring and control of the work will be done by the
committee constituted for the purpose. The organization will report to District Deputy
Director of Agriculture (Extension), Assistant Director of Agriculture (Regular),
Deputy Director of Agriculture (RSTL) and Joint Director of Agriculture (Soil
Correlator), O/o C&DA, AP directly and get the work checked and verified by them.
Wherever necessary, verification /checking from the District Deputy Director of
Agriculture (Extension) along with Deputy Director of Agriculture (RSTL) shall also
be got done.
3. The guidelines issued by the department from time to time shall also be the part of
agreement and shall be final and binding to carry out the work.
4. The organization shall specially mention as to in which or how many labs are to be
interested in working in. The labs allotted however shall be awarded according to the
capacity of the organization assessed while prequalifying. The committee processing
these tenders on behalf of the Agriculture department shall be authorized to decide the
labs to be awarded to the successful bidder on the basis of the capacity of the
organization. The decision of the committee shall be final and binding.
20
5. Award of work- The financial offer shall be submitted in the respective schedule
as lump sum rate (Fixed cost and/or variable cost). The organizations are expected to
quote reasonable and workable rates for operating soil testing lab in the financial offer
part of this document. The committee reserves the rights to offer the lowest/
reasonable rates to the pre qualified organization including the quantum of work
(number of labs). On the basis of above the work shall be awarded to the prequalified
organization.
6. The organization shall ensure that the record of day to day work and attendance of
the staff developed by him is maintained and got verified.
7. The inventory of the material procured/issued/consumed shall be kept and
maintained and the same shall be got verified at the time of verification.
8. Taxes, Duties and levies- All taxes, duties and levies, fees and other impositions if
any be exerted under the applicable law shall be paid by the organization. The rates
offered shall be inclusive of all such expenses.
9. Deductions- statutory deductions as per law in force during the project period shall
be made from monthly/running payments. Security deposit shall be taken @ 5% of the
total cost of lab equipments. It shall be refunded after satisfactory completion of the
awarded work at expiry of MOU.
10. The organization shall not be permitted to under take any other activity in the lab.
11. Schedule for completion of task:This assignment will be exclusively for three years from the date of execution of
MOU and after completion of third year this shall be treated as terminated. However
the department of agriculture resigns the MOU with the organization if extension of
the assignment will be required.
12. The second party shall inform to the first party about the persons engaged in soil
testing activities. The second party shall be fully responsible for adhering to the
provisions of various laws applicable to them including Labour Laws. In case of fails
to comply with the provisions of applicable laws and thereby any financial or other
liability arises on the first party by the Court orders or otherwise the second party
shall be fully responsible to compensate/indemnify to the first party for such liability.
For realization of such damages the first party may even resort to the provisions of
Public Demand Recovery Act 1952 or other prevailing laws as applicable on the
occurrence of such situations.
13. All the operational costs including comprehensive insurance, levies, operation,
fuel, taxes etc. and expenses for operating the lab shall be borne by the second party in
all respect ensuring the guidelines lay down by the first party.
14. The second party shall bound to follow the conditions mentioned in the
agreement. In case of failure, the first party shall have right to issue show cause notice
to the second party about failure and withdraw the work order from the second party if
no satisfactory reply is received and the security deposit will be forfeited.
15. The Agreement may be terminated by the first Party,If the second party,21
i.
ii.
is blacklisted by any Government or any other agency;
fails to show adequate causes on the two consecutive occasions for not
complying with the Standard Operating Guidelines or non- compliance with
statutory requirements;
iii. becomes insolvent;
iv. himself or his office bearer involved in any criminal offence;
v. himself or his employee found to be recurrent misconduct/dereliction of
duty;
vi. charge any extra amount more than decided user charges;
vii. further lease out or sub-lease the Mobile Soil Testing Van ; or
viii. fails to engage prescribed and qualified technical staff.
16. In case, the agreement is terminated by the first party on grounds of violation of
agreed terms and conditions by the second party, the security deposit shall be forfeited
and the second party shall be debarred by the first party from receiving any funds/
grant from any scheme or programme run by the Government of Andhra Pradesh or
any institution funded by the Government of Andhra Pradesh for a period of three
years from the date of termination of agreement.
17. The second party shall not assign, sublet or subcontract its rights or obligations
under the agreement or any part thereof without the prior written consent of the first
party.
18. Any dispute or differences which may arise between the parties or their
representatives, with regard to the construction, meaning and effect of this agreement
or part thereof, or the rights and liabilities of the parties under this agreement shall be
referred to arbitration in accordance with the provisions of Arbitration and
Conciliation Act, 1996. The venue of adjudication shall be at High Court of AP.
19. Agreement: The agreement shall be executed by the successful bidder
organization with the department. This agreement document, prepared broadly on the
lines of the EOI terms and condition, shall cover detailed technical, financial and legal
clauses/provisions.
20. Penalty/Compensation: If during the progress of the work, it is found by the field
monitoring staff and verified by the Deputy Director Agriculture (Extension)/ Deputy
Director Agriculture (RSTL) that any of activities provided in the scope of work, are
not being done or not being properly done, then a token compensation & 2.5% to 5%
of respective activity to be paid for the month shall be levied. Non compliance of the
terms and conditions of the work, public complaints duly verified etc may result in
termination of the contract, forfeiture of the security and blacklisting of the
organization.
21. Document created: All the documents created and record pertaining to soil
sample analysis and preparation of soil health cards for which he has received
payments from the department, shall become the property of the department, once the
work is completed. The organization shall deposited /submits the same to the district
departmental lab along with the list of same.
22
22. Terms and conditions for operationalization of laboratory
i. All correspondence in connection with the execution of this scheme should
carry out with the Commissioner Agriculture.
ii. After the sanction by the Committee, the Department of Agriculture will issue
work order and a separate order to release the first installment of the funds. The
department will give hand holding for at least 01 month from the time of MOU.
The starting date for the scheme shall be taken as the date on which the first
activity is initiated on the scheme which however shall not be later than three
months form the receipt of Bank Draft by the Organization. This date shall be
intimated by the Head of the organization to Commissioner Agriculture.
Sanctioned duration shall be counted form this date.
iii. The organization shall pay to the department a refundable interest free security
deposit (SD) @ 5% of the agreed amount within 10 days of signing of MOU,
which will be refundable after the expire of MOU. The department will have
right to recover dues, if any from the security money.
iv. The Head of the organization shall be responsible for speedy execution of the
work of the lab, for utilization of the funds in accordance with conditions of
grants and for submitting various returns listed in these guidelines to Nodal
Officer headed by Joint Director Agriculture (Soil Correlator), Department of
Agriculture, AP.
v. A separate account should be maintained in respect of the utilization of funds
from this grant. The grant shall be spent only for the purpose for which it is
sanctioned. The grant should not be diverted for other purposes nor the
execution of the schemes entrusted to another Organization without getting
specific approval of Department of Agriculture.
vi. The portion of the amount which is not ultimately required for the purpose for
which it is sanctioned should immediately be reported to the Department of
Agriculture and the balance surrendered.
vii. The Organization has to furnish a certificate from the Auditor to the effect that
the Grant-in-aid has been utilized for the purpose for which it was sanctioned.
viii. The equipments supplied will remain the property of the Government of AP
who will have the right to transfer such equipment from the organization where
it is no longer required for the purpose allotted to it, to another Lab where it
might be required. A separate register, in Form GFR 19 of all permanent and
semi permanent assets provided should, therefore, be maintained. The
Organization will have to furnish an extract from the register maintained for the
purpose of listing out permanent and semi permanent assets acquired.
ix. Statement of Equipment Purchased (GFR-19) if applicable
Assets acquired wholly or substantially out of Government grants Register
Maintained by grantee Organization
Block Account maintained by Sanctioning Authorities.
23
Name of Sanctioning Authority_______________________________
Serial No.
Name of Grantee Institution
No. and date of sanction
Amount of the sanctioned grant
Brief purpose of the grant
Whether any condition regarding the right of ownership of
Government in the property of other assets acquired out of the
grant was incorporated in the grant-in-aid sanction.
Value of the assets as on date
Purpose for which utilized at Present
Encumbered or not
Reasons if encumbered
Disposed of or not
Reasons and authority, if any, for disposal
Amount realized on disposal
Remarks
Head of the Organization
x.
xi.
xii.
xiii.
xiv.
Lab In charge
The Head of the Organization should have the capability to cover all activities
related to the operationalization of lab.
The Head of the Organization will have to follow the guidelines and directions
issued by Commissioner Agriculture, time to time.
SCC/ Commissioner Agriculture will have rights to accept/reject the
proposals/requests submitted by Head of the Organization without any reason.
SCC/ Commissioner Agriculture will have rights to discontinue/ terminate the
grants for assigned lab to the Head of the Organization without giving any prior
notice/warning, and further payments would be stopped.
The lab must be insured and a comprehensive insurance charge will be paid by
the organization. This will include Theft, Fire, Natural calamity (Earth quake.)
Signature
Authorized representative of the bidder
24
7. Schedules
Preamble to schedules
Bidder organizations are requested to provide complete information asked for in the
schedules provided in this document. No schedule or in turn is to be left blank. In
case, a particular schedule is not applicable, the same should be clearly indicated. The
information in the schedules shall be used for preparation, finalization and
standardization of techno commercial details of bidders for awarding the works
related to soil testing on lump sum rate turn key basis to the organization found most
suitable after carrying out the above analysis/comparison.
Part-A: Pre qualification
 The schedules for pre-qualification and enclosures as documentary evidence
shall be submitted with the EID, each page duly signed in envelop-I marked as
“Pre-qualification offer”.
Part-B: Financial Offer
 The schedule for financial offer shall be submitted in envelope-II marked as
“Financial Offer”.
The second envelop marked as price bid should contain only in format of
financial bid of EID document (Part-B)
Note: Only Rates to be quoted in enclosed Financial Bid Format. The bidders who are
found suitable in prequalification criteria only their financial bid will be open. Both
envelopes are to be submitted separately, tagged together & kept in other sealed cover
complete.
25
GOVERNMENT OF ANDHRA PRADESH
Department of Agriculture
ST Cell/PPP/2014-15 dated 09.03.2015
Operating Soil Testing Laboratories of
Agriculture Department on PPP Mode or
Collection & Analysis of soil samples of
Department on PPP Mode
Part-A
Prequalification Offer
Name & Address of the Bidder Organization:
...............................................................................................
...............................................................................................
...............................................................................................
Signature
Authorized representative of the bidder
26
Schedule I
Name the Department Labs /Districts where the organization is interested in
working under the programme
Specify the name(s) and details here:
S.No
Name and Place of the Lab
District
Note: The department is free to award the work for the whole / or restrict the number
labs to be operated on PPP mode.
Signature
Authorized representative of the bidder
27
Schedule II
Name the Districts & place where the organization is interested in setting up the
lab with the equipment provided under the programme
Specify the name(s) and details here:
S.No
District & Place where the lab is
being set up
No of samples proposed to analyze
annually
Note: The department reserves the right to award the work on PPP mode to the approved
Tenderer.
Signature
Authorized representative of the bidder
28
Schedule III
Name of the Districts where the organization has its own lab and no of samples
proposed for collection & analysis under the programme
Specify the name(s) and details here:
S.No
Name of the District & address of
lab
No of samples
proposed to be
collected annually
No of samples
proposed to be
analyzed annually
Note: The department reserves the right to award the work on PPP mode to the approved
Tenderer.
Signature
Authorized representative of the bidder
29
Schedule –IV
Organizational Set Up
S.N. Particulars
Name of the bidder organization
1
Information/Details
2
Year of establishment
3
4
Registration No. if any with Central Govt/
State Govt , Issuing Date & Place
Type of the firm
(Partnership/Proprietary/Pvt Ltd./Public
Ltd./NGO/ Others etc.
5
Permanent Address of the organization
6
Telephone and Mobile numbers
7
Website and Email address
8
Name of the authorized representative
(Power of attorney to be submitted on a Rs
100/- stamp paper)
Address of the authorized representative,
signing this offer
9
10
Telephone and mobile number of the
authorized representative
11
Number, Names, qualification and
experience of permanent administrative and
general staff. (enclose list)
12
Number, Names, qualification and
experience of permanent technical staff.
(Chemists/assistants etc.(enclose list)
13
Any other relevant information
Signature
Authorized representative of the bidder
30
Schedule- V
Financial Information
1. Status
Year
Annual Turn Over (Lakh Rs)
Net worth (Lakh Rs.)
2005-06
2006-07
2007-08
2008-09
2009-10
Note: Audit Reports to be enclosed
2. Service Tax/Sales Tax/ VAT Registration and Clearance Certificate: The Service Tax/ PAN No /VAT Registration Number should be quoted and tax
clearance certificate from the concerned authorities shall be submitted with the tender
schedule failing which the Department reserves the right for rejection of bids.
Signature
Authorized representative of the bidder
31
Schedule –VI
Experience of similar works executed during past three financial
years if any
Work I
S.N.
1
Particulars
Name of work
2
Name of the state /District
3
Name of the employer, Organization, who issued
the work order. (Enclose copy of work order)
4
Name of the officer-in-charge (employer)
5
Address and telephone number of the officer-in –
charge
6
Brief details of the work executed and area in
which work carried out, staff and other
arrangements done by the NGO to carry out the
work
Status of satisfactory completion of the assigned
work (Attach certificate from the employer to
this effect)
7
Details
Signature
Authorized representative of the bidder
32
Schedule –VII
Experience of similar works executed during past three financial
years if any
Work II
S.N. Particulars
Details
1
Name of work
2
Name of the state /District
3
Name of the employer, Organization, who issued
the work order. (Enclose copy of work order)
4
Name of the officer-in-charge (employer)
5
Address and telephone number of the officer-in –
charge
6
Brief details of the work executed and area in
which work carried out, staff and other
arrangements done
by the NGO to carry out the work
Status of satisfactory completion of the assigned
work (Attach certificate from the employer to this
effect)
7
Signature
Authorized representative of the bidder
33
GOVERNMENT OF ANDHRA PRADESH
Department of Agriculture
ST Cell/PPP/2014-15 dated 09.03.2015
Operating Soil Testing Laboratories of
Agriculture Department on PPP Mode or
Collection & Analysis of soil samples of
Department on PPP Mode
Part-B
Financial Offer
Name & Address of the Bidder Organization:
...............................................................................................
...............................................................................................
...............................................................................................
Signature
Authorized representative of the bidder
Government of Andhra Pradesh,Department of Agriculture
34
ST Cell/PPP/2014-15 dated 09.03.2015
Schedule of financial Offer
Note: - The quantum of work i.e. Names and number of soil testing labs to be
operated may be shown separately. The financial offer shall be submitted in the
respective schedule as lump sum rate (Fixed cost and variable cost etc), not on the
individual rates/items inclusive of Taxes and Duties.
No additional condition shall be offered by the organization, if so, the offer is liable to
be rejected and no additional amount will be considered beyond lump sum rate
towards any statutory taxes.
The organization is advised to quote reasonable and workable rates for operating soil
testing lab on PPP mode, as lump sum rate at the end of the price schedule given
below.
Following points to be noted while filling Financial Bid1. The bids should be submitted in separate envelope with clear marking that it is
Financial Bid Envelope.
2. The financial bid should compulsorily be in the prescribe sheet only. Any financial
information mentioned elsewhere or in different form shall be liable for rejection.
3. All rates quoted must be at all consignee’s store including freight, loading,
unloading, etc for each destination store as per schedule-A in tender documents. Unit
rate quoted should include all expenditure up to destination point including Fright,
Insurance, Custom charges, taxes if any, excise duty etc, in INR (Indian Rupees) only.
Lump sum rate shall be quoted.
I/We hereby agree to above points.
Signature
Authorized representative of the bidder
Government of Andhra Pradesh,Department of Agriculture
ST Cell/PPP/2014-15 dated 09.03.2015
35
FORMAT OF FINANCIAL BID
Name of Work- Operating soil testing labs of department on PPP mode/ collection of soil
samples & conducting soil analysis in their own labs in PPP mode / setting up lab with
equipment provided and analyzing soil samples on PPP mode
S.N
PARTICULARS
Name and Place of
lab
Fixed Cost for 10000
sample /Year
Capacity
IN INDIAN RUPEES
Variable cost for
additional Samples
Range wise i.e. for
every 1000/2000 samples
etc IN INDIAN RUPEES
(FIGURES & WORDS)
Total Cost
Per Year
IN INDIAN
RUPEES
(FIGURES &
WORDS)
We, hereby gone through and understood the note mentioned at the top of the
schedule of financial offer and agree for the same.
We hereby agree to abide by the terms and condition of the document and the decision
of the committee decided for processing and finalizing the offer.
Lump sum rate inclusive of taxes and duties shall be quoted.
Signature
Authorized representative of the bidder
36
Annexure I
List of Laboratories to be operated on PPP module:S.N
o
1
Name of the
District
Srikakulam
Name of the District
STLs
Name of the
MSTL
Srikakulam*
Name of the AMC
STL
Vizianagaram (Under
NPMSHF)
2
Vizianagaram
3
E.Godavari
Samalkot
4
W.Godavari
Tadepalligudem*
5
Krishna
6
Prakasam
7
Nellore
Nellore (Under NPMSHF)
8
Kurnool
Dhone (Under NPMSHF)
9
10
Rajahmundry
Nandigama
Ongole*
Kandukur
Anantapur
Ananthapur*
Penugonda
Chittoor
Tiripathi*
Chittoor
Note - * symbol are the MSTLs sanctioned by GOI during 2014-15. Tenders have been
called for, any organization interested in taking up these new MSTLs can also give EOI.
But Labs commencement may take about 2 months
The Referral Lab for all the above STLs is Regional Soil Testing Laboratory situated at
Bapatla
37