The Late Night Fund
Purpose:
 The Late Night Fund’s goal is to support and encourage student groups to create new, non-alcoholic social events on
Friday and Saturday nights
Fund availability:
 All recognized student organizations are welcome to apply. For questions about your status, please talk with Andrew
Donahue in the SAO about your eligibility to apply for funding.
 Late Night Fund is introducing a new funding structure for the 2013-2014 Academic Year. Student groups will now have
the opportunity to apply for three different tiers of grants to fund late night, alcohol-free social programming for the
Brown community.
 Student organizations are allowed to use Late Night Funding to hold events for charitable causes. Student
organizations are not allowed to raise money for their organizations while using the Late Night Fund.
Preference given to:
 New, creative events or activities.
 Events or activities sponsored by more than one organization or group -especially those co-sponsored by organizations
that have not traditionally worked together. Each sponsoring group must identify its roles and responsibilities for the
event as a co-sponsor. We request that a representative for each of the sponsoring groups be present for the proposal
meeting with the board.
 Existing events traditionally funded by the Undergraduate Finance Board or other funding sources will not receive
priority consideration.
 In an effort to support new events, we will consider a second proposal from groups for an event of a similar nature, but
we ask that groups seek permanent funding for events that they wish to repeat in the future.

A group can only apply for funding for one event each semester.
Application Process
 The Late Night Fund will be meeting on a bi-weekly basis starting in February.
 Completed applications can be submitted to Andrew Donahue in the SAO or Naomi Ninneman in Health Education by
email or by dropping applications off in the SAO, which is located in the Stephen Robert ’62 Campus Center Room 230.
 Applicants will be invited to the next Late Night Fund meeting to present their event to the board.
 Applications must include accurate cost projections based on actual quotes and pricing.
 Student groups should not make any agreements with performers or vendors without first having the appropriate
funding.
Event or Activity Requirements:
 Events must be open to all Brown students.
 Events must be held on a Friday or Saturday evening, preferably not ending until after midnight. (Events hosted during
reading period will not be considered.)
 Event Coordinators must have an advisory meeting with a SAO staff member to develop an event management plan.
 All events must submit a post-event report to assist the board and future events.
 Any funding not used shall be returned to the funding board. All events receiving monies from this fund must coordinate
their finances through the SAO.
 Any charge requested at the door for an event must be directed to support costs of hosting the event, and any
remaining funds after the event are returned to the Late Night Fund for allocation to future events.
 Events that use Late Night Funding are required to submit an evaluation of their event. The form will be sent to the
student organization with their funding award letter.
Advertising Requirements
 Events will be actively promoted to all students.
 Advertising will include the use of the University Calendar, the IPTV Promotion Screens on-campus and the advertising
boards available in Faunce Arch.
 At events receiving funds, organizers will announce upcoming events supported by this Fund.
 All events receiving funding will identify this fund as the source of their funds.
SAO Rcv –Date
Late Night Funding Request
Sponsor(s) _____________________________________________________________ Date
Groups
Group 1:
Group 2:
submitted: ___________
Group 3:
Contact Person(s)
Position
Phone
Email
Event Title: _________________________________
Date of Event: __________
Fri or Sat? __________
Event/Activity Type: ____________________________
Time of Event (prefer ending after midnight): ____________
Event Proposed Location: _______________________
Anticipated Attendance: ____________
Please describe your event (an attachment is needed to answer the following questions.)
1. Describe your social event. (Events must be social in its primary goal).
2. Provide information that speaks to your ability to be successful with the event or activity.
3. Provide clearly identified roles and responsibilities of each sponsoring group.
*** The board will provide advice and support to sponsors with the planning and implementation of ideas. Requests made early in the
planning process will benefit from the added support and time to fully utilize the resources available.
Budgetary Needs - Please include a full budget – accurately estimate the cost of the following based on actual quotes and
pricing: (create attachments as needed)
Category
Food
Amount
Description
Category
Transportation
Decorations
Media Services
Entertainment
Event Support
Advertising
Supplies
Other
Other
Amount
Description
Total Budget:
Funding - Please note all sources of funding to support the event budget and the amount requested from Late Night Fund:
 Departmental Recognized Group: under ___________
 UCS Recognized Group: category:______________
Organization Funds: _________________________
UFB Funds: ___________________________
Other Sources of Funds (please list type & amount): ___________________________________________________
Amount Requested from the Late Night Fund
-
__________________
Events should be free to students or a small fee for entry to subsidize funding to support the event. Late Night Events
are not academic in nature nor do they typically require an entry fee for fundraising purposes. The goal of the fund is
to provide more fun, social options on Fridays and Saturday Nights.
Amount Granted:
Post Event Report Received:
SAO:
SAO:
Yes / No
Date: