2012 Annual Reporting
for Fire Admin Software
•
•
•
•
•
•
SAO Statements & Schedules
SAO Reporting Requirements
SAO Reporting Changes
What’s New in BARSReporter
Update BARSReporter
Use BARSReporter
February 25, 2013 • Spokane WA
1
SAO Statements & Schedules
• Financial Statements (over 2M in revenue)
– Resources & Uses Arising from Cash Transactions
– Notes to Financial Statement
• Schedules
–
–
–
–
Schedule 01 Revenues & Expenditures (formerly 04/05)
Schedule 09 Liabilities
Schedule 10 Limitation of Indebtedness
Schedule 16 Expenditures of Federal Awards & State
Financial Assistance
– Schedule 19 Labor Relations Consultant(s)
– Schedule 21 Risk Management (if self-insured)
– Schedule 22 Annual Questionnaire for Accountability
Audit (under 300K in revenues & filed separately)
2
SAO Reporting Requirements
• File within 150 days of year end (May 30th)
• Fund Balances
• Reserved (308.10 & 508.10) vs Unreserved (308.80 & 508.80)
• “Formal limitations” is the key to reserved classification
• Fund Types
•
•
•
•
•
General – general use funds, not classified below (000-099)
Special Revenue – apply 20% test (100-199)
Debt Service (200-299)
Capital Projects (300-399)
Trust/Agency Funds – not your funds (600-699)
• Consolidate/Rollup General Funds
• Your General Expense Fund, Petty Cash Fund, possibly your
EMS Fund, most likely your Reserve Fund
• Eliminate transfers
• Online Filing
• Must have account setup with SAO
• Upload schedules 01, 09 & 16
• Attach or mail signed certification, statements & other
schedules
3
SAO Reporting Changes
• Certification
– Language expanded
• Notes
–
–
–
–
Capitalization policy added to Note 1E
Compliance and Accountability Note removed
Budget Note added
Title of Long-Term Debt Note changed to Debt Service
Requirements
• Schedule 01 Revenues & Expenditures
– Formerly Schedule 04/05
• Schedule 16 Expenditures from Federal Awards &
State Financial Assistance
– Local Assistance excluded
4
What’s New in BARSReporter
• Compliance with SAO reporting changes
– And committed to 2013, 2014 & 2015
• Information & Links
– Previously the “Checklist”
– Enhanced workflow
– Links to SAO website
• Funds for Report
– Ending balance for Rollup Fund automatically calculated
– All funds default to “Use 308 account…” for automatic
calculation of beginning balance
• Analyze Transfers
– Calculates total transfers in & out
– Tells you that you are “in balance” or not
and more…
5
What’s New in BARSReporter
• Notes
– Option to display prior year notes for copying & pasting
• Other Schedules
–
–
–
–
Option to copy Schedules 09, 16 & 19 from prior year
Display of total beginning & ending balances for Schedule 09
Preparation of Schedule 21 added
Links to Schedule 22 form & instructions
• Issues
– Comparison of fund balance with prior year
– Comparison of liability balance with prior year
• Lock & Prepare for Filing
– Previously “Submit & Lock”
– Creates Unsigned Certification File & Attachable Files
– No more mailing
6
Update BARSReporter
• Release date is Monday March 4th
• Download & unzip BARS Main Module
• Download & unzip BARSReporter
• Launch BARS Main Module to complete update
• Download BARSReporter User Manual
7
Use BARSReporter
• First, in BARS Main Module
–
–
–
–
Reconcile Ending Balances
Review Fund Types
Review Beginning Balances
Analyze Accounts
• Build
–
–
–
–
Add Funds
Analyze Transfers
Add Rollup Fund & Eliminate Transfers
Enter Info, Prepare Notes & Prepare Other Schedules
• Lock
– Resolve Issues & Review Report
• Then File Online with SAO
– Certification (print, sign & scan)
– Upload Files , Attachable Files & Not Applicable Schedules
8
Thanks for Attending!
Stewart Ganser, CPA
• 509-952-6193 voice
• 206-260-3912 fax
• sganser@msn.com
• www.ganserconsulting.com
• www.biassoftware.com
9