Executive Director
Section 1 – Position Overview
Position Title:
Executive Director – Tennis PEI
Reports to:
PEI Tennis Board of Governors
Position Summary:
The Executive Director is responsible for the strategic, fiscal,
technical and operational leadership of the sport of tennis in PEI.
Work Location:
The Executive Director will work from a home office; however, will
have access to all Tennis PEI resources.
How to apply:
Applicants should send a resume and cover letter outlining how
they meet the specific requirements of the position to
tennisprinceedwardisland@gmail.com by January 1st, 2016.
Section 2 - Qualifications:
Education:
•
Preference may be given to candidates with a post secondary education in
Business, Sport Management or related disciplines.
•
Preference may also given to candidates who are NCCP fully certified Level 2 in
Tennis or equivalent.
Experience:
•
Tennis coaching experience and leadership or administrative experience in
program development, implementation, and assessment.
Responsibilities
Executive Direction and Leadership
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Enhance growth of tennis in Prince Edward Island.
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Ensure the development of all programs and that they align with the strategic
plan.
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Ensure all program operations are meeting targets developed the strategic plan.
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Establish and maintain close working relationships with stakeholders, including
working in partnership with Tennis Canada and the other Atlantic Provinces.
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Schedule, organize, attend and actively participate in all Board and Committee
meetings of Tennis PEI.
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Lead and manage the communications, marketing, website and database plans
of Tennis PEI.
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Prepare submissions for all external funding agencies, including Sport PEI,
Tennis Canada, and all corporate and private sponsors. Participate in and
leverage Tennis Canada corporate fundraising (Tennis Matters) and sponsorship
activities.
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Coordinate and manage funds, resources and activities.
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Organize and supervise activities of the Tennis PEI Technical Director.
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Plan and ensure smooth operations of all tournaments, including regular
personal attendance.
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Attend, where appropriate, available Tennis Canada staff meetings and
workshops.
Administration
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Maintain and supervise the operation of Tennis PEI a day-to-day basis, ensuring
that workflow is efficient and effective. Ensure cost effective and efficient
operation of administration, within budgeted resources.
●
Attend to all correspondence in an appropriate and timely manner. Report all
matters requiring input, consultation or approval to the Tennis PEI Board
Financial Management
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Develop an annual budget in conjunction with the President and Treasurer and
input from Committee Chairs for submission to the Board of Directors.
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Manage all aspects of budget implementation with a focus on maximizing return
on investment.
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Maintain the accounting and financial records of the Association and in
conjunction with the Treasurer (or Chair/President), report the status on at every
monthly meeting of the Board.
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Prepare all financial information and participate in the annual audit.
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Develop and monitor procedures to ensure that expenditures conform to budgets
and develop procedures to correct or adjust budgets on a quarterly basis or more
quickly when variations from projections occur. Develop and monitor cash flow
projections on a predetermined time frame (monthly, quarterly).
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Manage all banking arrangements for the association including special projects
when required.
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Authorize necessary expenditures, within limits set by the Board, and co-sign
cheques as required.
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Ensure standard accounting principles, as accepted by the Board, are
understood and followed.
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Ensure that funding restrictions of funding agencies are complied with.
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Ensure that all projects come within budget and in the time frame initially set by
the Association.
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Conduct occasional evaluation of accounting system with Treasurer in order to
improve financial reporting, budgeting policies, procedures, and financial
controls.
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Maintain adequate insurance coverage for the Association.
Strategic Planning and Innovation
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Create a five-year Strategic Plan in conjunction with Executive and Board and
conduct an annual review of priorities and modify as necessary.
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Organize, conduct and create written record of strategic plan metrics on an
annual basis.
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Work with Executive, Standing and Ad Hoc Committees of the Board to prioritize
initiatives and adhere to strategic planning.
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Provide new policy initiatives for the Association by gathering input from
members of tennis community and researching tennis industry best practices.
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Ensure that a thorough needs assessment is done periodically to determine the
needs of the Association and its members.
Fundraising and Sponsorship
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Lead and implement fund development activities and deliver established revenue
targets.
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Lead and implement government funding and corporate sponsorship activities to
generate incremental revenue.
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Develop and maintain working relationships with: media, staff of other sport
associations, Sport PEI, Tennis Canada, other Provincial Tennis Associations,
corporate sponsors and elected government representatives.
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Develop and maintain information on sources of corporate and/or private sector
funding and follow up on behalf of the Association as required.
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Maintain liaison with current sponsors by establishing and meeting strong
contractual reporting guidelines.
Resource Development and Marketing
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Initiate the creation, production and distribution of marketing and promotional
material, including: newsletters, handbook, posters, brochures, media releases,
advertisements, displays and annual reports.
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Manage Tennis PEI web presence as well as social media strategy (Twitter,
Facebook, LinkedIn, etc.) by continually updating and creating new content and
ideas with assistance of webmaster and volunteer staff recruited for expertise in
these areas.
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Create and execute an annual media and marketing plan.
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Develop appropriate sponsorship packages to customize when approaching
potential sponsors for an annual menu of opportunities.
Special Events
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Establish committee responsibilities, recruit volunteers and oversee the
completion of all tasks in preparation for the tournament, including ball kids,
officials, sponsorship benefits, social event, out-of-province player’s recruitment,
media information and site setup.
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Prepare budget and present to Board for approval.
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Prepare sponsorship packages and solicit sponsorships in a timely fashion to
ensure meeting budgeted revenues.
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Serve as on-site Tournament Director during tournament play.
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Complete tournament wrap-up, including sponsor follow-up packages and budget
reconciliation.
Personnel Management
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Supervise all casual, contract and staff personnel and complete annual
performance appraisals.
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Develop and review job descriptions for all casual, contract and staff personnel.
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Hire casual, contract and support staff as required.