TERTIARY STUDIES EXPO 2015 (TSXPO)
Saturday 18 July – Sunday 19 July, 2015
10:00am – 4:00pm
Royal ICC, Brisbane Showgrounds (RNA), Bowen Hills
Gregory Terrace, Fortitude Valley
EVENT BRIEF
VENUE CHANGE
In 2015 TSXPO will be moving to a new venue. The event will now be held from the Royal International Convention
Centre at the RNA Showgrounds. This is directly across the road from the former venue. Parking arrangements
remain the same as in previous years.
BUMP IN SCHEDULE
School Liaison team to arrive and set up.
Friday 17 July 2015
Saturday 18 July 2015
Sunday 19 July 2015
6.00pm (TBC)
Note: Due to rigid build schedules imposed by the new venue,
there will be no bump in for Faculties on the Friday in 2015.
7.00am
9.30am
10.00am
4.00pm
4.00pm
9.30am
10.00am
4.00pm
Access to RNA and Faculty Bump-in
All UQ Staff in position and stand displays set up
TSXPO Day One opens
TSXPO Day One closes
All UQ Staff flatten boxes & restock pods
All UQ Staff in position and stand displays set up
TSXPO Day Two opens
TSXPO Day Two closes
UQ Staff to label boxes clearly, load pallets and clean up
areas. Hi-visibility vests must be worn in the venue after 4pm
(not supplied by UQ School Liaison)
4.00pm – 6.00pm
UQ REPRESENTATION
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Admissions
Scholarships
Faculty of Business, Economics & Law
Faculty of Engineering, Architecture & IT
Faculty of Health and Behavioural Sciences
Faculty of Medicine and Biomedical Sciences
Faculty of Humanities and Social Sciences
Faculty of Science
UQ International
UQ College
UQ Advantage
UQ Residential Colleges
Enquiries – Mr Sebastion Marx, School Liaison Officer, The University of Queensland
Telephone: 07 3346 7752
Mobile: 0409 775 219
Email: s.marx@uq.edu.au
Page 1 of 8
STAND DESIGN AND FLOOR PLAN
The final UQ floor plan can be viewed on the final page of this brief.
 Interchange staff (the organiser) will be monitoring the venue to ensure that UQ staff stay within their
allocated area
 OH&S guidelines dictate that all thoroughfares must be clear of UQ staff (and prospective students) at all
times
 Under the terms & conditions of the event, UQ staff are to take direction from Interchange staff (the expo
organisers)
STUDENT AMBASSADORS
To assist faculty, school and division staff, 1-2 Student Ambassadors from the relevant faculty will be assigned
to each pod to assist with answering course related questions.
Your information stand must be manned by UQ staff at all times throughout the two day event, taking into
account lunch breaks for staff.
SEMINARS
The 2015 seminar schedule will be made available shortly at the following location:
http://www.tsxpo.org/seminars.php
Please note that faculty seminar presenters are responsible for organising their own presentations and School
Liaison will not have copies of presentations on hand.
REFRESHMENTS
Facilities and light refreshments will be provided in the Exhibitors Lounge, which will be located at the end of
the Seminar room hallway. Food and drinks may be purchased at the cafeteria located in the Building. Bottled
water and mints will be provided for staff at each pod (limited supply).
ADDITIONAL SPACE
The UQ stand design can be found on the final pages
of this document. We will be utilising the same
components as in previous years however layout will
be slightly different.
To improve traffic flow and staff comfort at the event
we have booked an additional four booths this year.
This additional space has been made possible by the
move to the new venue.
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Booth 39: UQ College
Booth 40: UQ Admissions & UQ International
Booth 41: UQ Residential Colleges
Booth 42: UQ Scholarships & UQ Advantage
Enquiries – Mr Sebastion Marx, School Liaison Officer, The University of Queensland
Telephone: 07 3346 7752
Mobile: 0409 775 219
Email: s.marx@uq.edu.au
Page 2 of 8
STORAGE
Each stand has storage for brochures and materials. There will be a number of Student Ambassadors on hand
to assist with restocking brochure stands and removing rubbish during the event. Staff are encouraged not to
bring valuables to the event as security of valuables cannot be guaranteed.
There will be two brochure stands per faculty pod.
PUBLICATIONS
The Following publications to be delivered from Stores to the venue. Please ensure UQ stores have the
appropriate stock at least 2 weeks prior to the event for collation purposes.
If you would like to change the number of publications being taken please advise us as soon as possible (eg. If
your box quantities vary from previous years).
Please contact Sebastion Marx on s.marx@uq.edu.au or 3346 7752 if you have further questions.
2015
Faculty
SCIENCE
Description
2016 Science
No. of units
delivered to venue
60 boxes
2016 Business, Economics & Tourism
Undergraduate Prospectus
40 boxes
2016 Law Undergraduate Prospectus
2016 Engineering Undergraduate
Prospectus
25 boxes
40 boxes
2016 Architecture Undergraduate
Prospectus
15 boxes
2016 ICT Undergraduate Prospectus
15 boxes
HABS
2016 Health Sciences Undergraduate
Prospectus
50 boxes
HASS
2016 HASS Undergraduate Prospectus
2016 Entry Options publication
70 boxes
20 boxes
2015 HECS/ HELP
2015 Undergraduate Scholarships
brochures
5 boxes
8 boxes
2015 International Undergraduate Guide
15 boxes
2015 International Postgraduate Guide
5 boxes
UQ Accommodation Guide
10 boxes
2015 Domestic Undergraduate Guide
140 boxes
Purple eco-tote bags
15 cartons
2015 Open Day programs
115 boxes
BEL
EAIT
ADMISSIONS
UG
SCHOLARSHIPS
UQ
INTERNATIONAL
ACCOMMODATION
SCHOOL LIAISON
At the completion of the event, please ensure that all left-over materials are sealed in boxes and
marked with a description of contents (including the number of enclosed items) and delivery
requirements for Stores collection. Items must be removed from venue before 9am Monday 20 July
2015.
Enquiries – Mr Sebastion Marx, School Liaison Officer, The University of Queensland
Telephone: 07 3346 7752
Mobile: 0409 775 219
Email: s.marx@uq.edu.au
Page 3 of 8
UQ POLO SHIRTS & NAME TAGS
UQ staff working during the event are required to wear the purple UQ polo shirt and name tag. Please contact
OMC marketing if you require a polo shirt. The UQ School Liaison team will not have extra polo shirts at the
venue. Please also note a) Closed in shoes are essential for all UQ staff
b) UQ staff are encouraged to wear black trousers/skirt rather than jeans. Shorts are not permitted.
c) Where possible, layer up with undershirts beneath your UQ polo shirt rather than obscuring the branding with
jumpers or jackets
Schools and faculties are responsible for supplying their own name tags for staff. The template for name
badges can be found at – www.uq.edu.au/brand.
MERCHANDISE
School Liaison will be supplying UQ Eco Tote bags, pens and notepads (limited supplies available).
PARKING
Parking will be available within the RNA grounds at designated locations. A parking fee is charged by
the RNA, for all vehicles, on each day of the event and can be purchased upon arrival at the venue. Further
details on parking rates and pre-paid parking forms will be distributed prior to the event.
CLEANING
On both Saturday and Sunday evening, the organisers will arrange for all waste to be removed from
stands and the main exhibition hall. To assist the venue cleaners with this task it is requested that all empty
cartons are folded or flattened and placed in the aisle in front of your stand at the conclusion of each day.
EMERGENCY & SAFETY PLANS
Emergency and Safety Plans for the event are to be advised and will be sent through closer to the event.
Steve Forster (UQ School Engagement Manager) can be contacted on 0423 828 227 in case of emergencies
at the event.
ATM FACILITIES & SECURITY
A cash machine is accessible at the car park entrance to the venue. Please advise staff not to bring valuables
to the venue as their security cannot be guaranteed.
CONTACT LIST
Please provide an overall contact from each faculty and school who will be responsible for their area on the
day, and their mobile number. School Liaison may use these contact details in the event of any changes or
emergency.
STAFF BRIEFING SESSION
A staff briefing session will be held on July 8, 2015. Bookings for this session can be made through Staff
Development online at the following address: https://staffdevelopment.hr.uq.edu.au/course/WSMS09
Enquiries – Mr Sebastion Marx, School Liaison Officer, The University of Queensland
Telephone: 07 3346 7752
Mobile: 0409 775 219
Email: s.marx@uq.edu.au
Page 4 of 8
CHECK LIST
TERTIARY STUDIES EXPO 2015 (TSXPO)
Saturday 18 July – Sunday 19 July, 2015
10:00am – 4:00pm
Royal ICC, Brisbane Showgrounds (RNA), Bowen Hills
Gregory Terrace, Fortitude Valley
RESPONSE FORM
Please complete this document and return it to Sebastion Marx at s.marx@uq.edu.au before
Friday 3 July 2015 to ensure delivery of items.
CONTACT DETAILS
Please provide contact details for those responsible for each faculty or school representatives on the day of the
event. Contact will only be made to locate staff who are not in position, to pass on any urgent changes or in the
event of an emergency.
Title
Name
Contact Mobile
Enquiries – Mr Sebastion Marx, School Liaison Officer, The University of Queensland
Telephone: 07 3346 7752
Mobile: 0409 775 219
Email: s.marx@uq.edu.au
Page 5 of 8
Event Floor Plan
Seminar Rooms
Building Entry
Gregory Terrace
Enquiries – Mr Sebastion Marx, School Liaison Officer, The University of Queensland
Telephone: 07 3346 7752
Mobile: 0409 775 219
Email: s.marx@uq.edu.au
Page 6 of 8
Current Signage floor plan
UQ Counter
Enquiries – Mr Sebastion Marx, School Liaison Officer, The University of Queensland
Telephone: 07 3346 7752
Mobile: 0409 775 219
Email: s.marx@uq.edu.au
Page 7 of 8
UQ Display (mock up only, images not final)
Enquiries – Mr Sebastion Marx, School Liaison Officer, The University of Queensland
Telephone: 07 3346 7752
Mobile: 0409 775 219
Email: s.marx@uq.edu.au
Page 8 of 8