ATTACHMENT A
Release 31 Changes to HEIMS Validations
1.
HEP and VET Student and Enrolment Revision Submissions
1.1
Validation Updated
Validation
50292
Old Error Message
The Credit/Status HEP
code value %0 is
invalid.
New Error Message
An invalid provider
code has been
reported for the
Credit/status Higher
Education Provider
code %0
2.
HEP and VET Course Submission
2.1
Validation Updated
Old HEIMS Logic
New HEIMS Logic
E566 (Credit/status
Higher Education
Provider code) must be
either '0000' , 'NULL' or
a Client Organisation
code in the
RefClientOrganisationT
ypeRefClientOrganisati
onRel relationship
table where the Client
Organisation Type code
is "HEP".
Credit/status Higher
Education Provider
code must "0000" or a
Higher Education
provider listed on
Appendix A.
Validation
Old Error Message
New Error Message
700069
Course code (E307) <incoming 'CourseCode'>
already exists for the Reporting Period Year. The
system does not update the attribute of the
previously reported record with the value in this
record.
Course code value %0 already exists for Reporting
Year value %1. The Course Name and/or the
Course of Study Name will be updated with the
values from the incoming record.
Attachment A
1
3.
HEP Student and Student Revision Submissions
3.1
Validation Added
Validation
55047
3.2
Error Message
E310 or E358 inconsistent for BOTP students for
Unit of Study Census Date
HEIMS Logic
If E490 (Student Status Code) = 233 and the first
four digits of E489 >= 2016, then the record in the
Course of Study file matching E307 (Course code)
must have a E310 (Course Of Study Type Code) =
50, and E358 (Citizen/resident indicator) must
NOT = 4 or 5. (Uses Course of Study records with
the first four digits of E415 equal to the first four
digits of E489)
Validation Updated
Validation
55022
Attachment A
Old Error Message
New Error Message
E310 or E358
inconsistent for BOTP
students
E310 or E358
inconsistent for BOTP
students for Unit of
Study Census Date
Old HEIMS Logic
New HEIMS Logic
If E490 (Student Status
Code) = 233, then the
record in the Course of
Study file matching
E307 (Course code)
must have a E310
(Course Of Study Type
Code) = 50, and E358
(Citizen/resident
indicator) must NOT =
2, 4 or 5. (Uses Course
of Study records with
the first four digits of
E415 equal to the first
four digits of E489)
If E490 (Student Status
Code) = 233 and the
first four digits of E489
< 2016, then the record
in the Course of Study
file matching E307
(Course code) must
have a E310 (Course Of
Study Type Code) = 50,
and E358
(Citizen/resident
indicator) must NOT =
2, 4 or 5. (Uses Course
of Study records with
the first four digits of
E415 equal to the first
four digits of E489)
2
4.
VET Student and Enrolment Revision Submissions
4.1
Validation Added
Validation
900053
Error Message
The Unique Student Identifier has been reported
for another student.
5.
VET Student Submission
5.1
Validations Added
Validation
Error Message
HEIMS Logic
If the incoming value of E584 (Unique Student
Identifier) is not blank (Null) or an exemption
code then it must be unique to the matching E313
(Student ID).
HEIMS Logic
900051
A student with an existing Unique Student
Identifier cannot be updated with a blank.
If the incoming value of E584 (Unique Student
Identifier) is blank (Null), it will not update an
existing E584 matching on E313 (Student ID) and
E307 (Course Code).
900052
This Unique Student Identifier (USI) has updated
the existing HEIMS value
If the incoming value of E584 (Unique Student
Identifier) is not blank (Null) and is different to
the existing value of E584 in HEIMS for a matching
E313 (Student Id) and E307 (Course Code) the
existing value will be updated.
Attachment A
3