SOUTHEAST REGION
BYLAWS
CHI ETA PHI SORORITY,
INCORPORATED
ORGANIZED
1954
AMENDED
2013
Southeast Region Bylaws 2013
PREAMBLE
Whereas, CHI ETA PHI SORORITY, INCORPORATED, founded on October 16,
1932, at Washington, D.C., has granted the Southeast Region of Chi Eta Phi
Sorority, charter in 1954 by virtue of which power is given to prescribe bylaws, rules,
regulations, and details which are necessary to carry out the affairs of the chapter;
therefore be it
Resolved, that the Southeast Region of Chi Eta Phi Sorority will carry out the
objectives and conform to requirements and principles of the Sorority as stated in the
National Bylaws.
This document governs all the states in the Southeast Region, which are:
Alabama
Florida
Georgia
Kentucky
Mississippi
North Carolina
South Carolina
Tennessee
Virgin Island
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Southeast Region Bylaws 2013
TABLE OF CONTENTS
• ARTICLE I
NAME
• ARTICLE II
OBJECTIVES
• ARTICLE III
MEMBERSHIP
• ARTICLE IV
OFFICERS AND ELECTIONS
• ARTICLE V
DUTIES OF OFFICERS
• ARTICLE VI
MEETINGS
• ARTICLE VII
BOARD OF DIRECTORS
• ARTICLE VIII
EXECUTIVE COMMITTEE
• ARTICLE IX
COMMITTEES
• ARTICLE X
DUES AND FINES
• ARTICLE XI
FINANCES
• ARTICLE XII
ORDER OF BUSINESS
• ARTICLE XIII
ELECTRONIC COMMUNICATION
• ARTICLE XIV
AMENDMENT OF BYLAWS
• ARTICLE XV
PARLIAMENTARY AUTHORITY
• ARTICLE XVI
DISSOLUTION
• SPECIAL RULE OF ORDER
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Southeast Region Bylaws 2013
ARTICLE I – NAME
Section 1: The name of this organization shall be the Southeast Region, hereinafter referred to
as “SER”, of Chi Eta Phi Sorority, Incorporated.
ARTICLE II - OBJECTIVES
Section 1: The purpose of the SER Organization shall be:
A. To foster adherence to, and furtherance of the objectives of Chi Eta Phi Sorority among
the chapters and members within the boundaries of SER as designated by the national
bylaws.
B. To promote the development of both graduate and undergraduate chapters within SER.
C. To provide a forum designed to clarify policies and procedures and resolve problems of the chapters
and members within SER through workshops, discussions, demonstrations and other type of group
activity.
ARTICLE III – MEMBERSHIP
Section 1. Membership in the SER shall consist of chapters and members -at-large residing \
within the geographic boundaries designated by the national bylaws.
Section 2. Financially active chapter members shall have all rights and privileges of membership of
Chi Eta Phi Sorority, Inc.
Section 3. Members-at-large residing within SER shall have voice and vote, providing they are
financially active nationally and regionally, but shall not hold an elected office.
Section 4. Honorary member shall have the privilege of participating in all activities of the region,
but shall not exercise voting privileges or hold office.
Section 5. The Supreme Basileus shall be privileged to participate in all regional activities. This
officer shall be exempt from payment of registration and meal function fees.
Section 6. Past Supreme Basilei and Past Regional Directors residing in SER shall be exempt from
paying regional registration.
ARTICLE IV - OFFICERS AND ELECTIONS
Section 1. The officers of SER shall be a Regional Director, referred hereinafter as‘SERD”, First
Assistant Regional Director, Second Assistant Regional Director, Grammateus, Tamias,
Tamiochus, Historian, Hodogos, Philacter, Parliamentarian, Chaplain and Sergeant-at-Arms.
Section 2. The elected officers shall be the SERD, First Assistant SERD, Second Assistant SERD,
Grammateus, Tamias, Tamiochus, and Historian.
A. Election in the odd year: First Assistant SERD, Tamiochus,
Southeast Region Bylaws 2013
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Historian, and Nominating Committee shall be elected.
B. Election in the even year: SERD, Grammateus, and Tamias shall be elected. The Second
Assistant SERD shall be elected annually.
Section 3. The appointed officers shall be the Hodogos, Philacter, Parliamentarian, Chaplain
and Sergeant-at-Arms. These officers shall be appointed by the SERD at each Annual
Meeting.
Section 4.. Eligibility for office for a graduate member shall:
A. Have been a member of the Sorority for at least two (2) years.
B. Be Active in a graduate chapter of SER.
C. Have held an office in a graduate chapter.
D. Have attended SER meeting in the past two (2) years.
E. To be eligible for the office of Regional Director the nominee must:
1. Be a member of the sorority for at least four (4) years.
2. Be active in the local Chapter at the time of nomination.
3. Have held an elected office in the local Chapter.
4. Have attended one regional meeting in the past two (2) years and one Boule’ in the
past four (4) years.
5. Have basic computer skills and access to a computer with e-mail.
6. Have a Bachelors Degree in Nursing. A Master’s Degree in Nursing or related field
is preferred along with previous leadership experience at the chapter level, work or
other like organization.
F. To be eligible for the office of First Assistant Director the nominee must meet all
criteria listed in National Bylaws Article V, Section 15, page 18.
In addition, must have a Bachelors Degree in Nursing and Masters in a health related
field or Masters Degree in Nursing.
Section 5. Eligibility for office for a beta member shall be:
A. Be Active in a Beta chapter of SER.
B. Hold/Held an office in a Beta chapter of SER.
Section 6. Election shall be by ballot. If there is only one candidate for each office, elections may
be by voice or standing vote. A majority vote shall elect all officers except the nominating committee. The nominating committee shall be elected by plurality vote. The voting
strength is composed of delegates, past SER directors, present SER officers, and past
Supreme Basilei of the SER.
Section 7. The term of office shall be two (2) years or until a successor is elected for all
officers except the Second Assistant SERD who will serve a one (1) year term.
Section 8. No officer shall serve more than two (2) consecutive terms in the same office except the
Tamias and Historian. Term of office shall begin at the close of the annual meeting at
which the officer is elected.
Section 9. All supplies, equipment, and records held by outgoing officers shall be given to the
successor within thirty (30) days after leaving office.
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ARTICLE V - DUTIES OF OFFICERS
Section 1. Each elected officer shall submit a written report of activities and other pertinent
information of office to the Grammateus for inclusion in the book of reports not later than
30 January of each year.
Section 2. The SERD shall:
A. Preside over all meetings of the SER.
B. Appoint all committees and chairs within forty-five (45) days after assuming office,
except the Nominating Committee.
C. Notify all committee chairmen of their responsibilities.
D. Appoint a planning director and officers as necessary/approved by the region.
E. Appoint a successor to fill vacancies in office (other than SERD), in the event of death,
illness, resignation, or removal for any cause until expiration of the term.
F. Serve as the official SER representative to national board meetings and Boule.
G. Make a report at the annual meeting of SER and Boule.
H. Disseminate all pertinent information from national and SER chapters, to chapter
basilei and members-at-large within SER.
I. Direct chapter Basilei of SER to submit written reports at least forty-five (45) days
prior to the annual meeting to the Grammateus.
J. Prepare/approve the agenda for the Annual Meeting.
K. Serve as ex officio member of all committees except Nominating Committee.
L. Serve as a member of the Boule Program Committee whenever Boule is held in SER.
M. Countersign all certificates or other documents of SER.
N. Approve all orders for payments of monies.
O. Be a co-signer of checks in the absence of either the Tamias or Tamiochus.
P. Ensure adherence to these bylaws by all members of SER.
Q. Be bonded during term of office.
Section 3. The First Assistant SERD shall:
A. Assume all duties of the SERD in the event absence, vacancy, or inability to serve.
B. Serve as chairman of the Program and Projects Committee in conjunction with the
support chapter in planning SER meeting and plan workshops.
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Work closely with Beta Sponsors within the region regarding participation of Beta chapters in the
SER program.
Section 4. The Second Assistant SERD shall:
A. Plan and serve as the presiding Officer of the Beta Meeting during SER meeting.
Assist with the development and implementation of Beta Programs for SER
meeting.
C. Maintain communication Network with SERD, Dean of Sponsors, Beta Sponsors and
Beta Chapters in the SER.
B.
D.
Submit a report detailing all activities to SER Board of Director's meeting at SER
meeting and to the Dean of Sponsors.
Section 5. The Grammateus shall:
A. Record the minutes and send a copy to SER Officers, SER Chapters, Members-at-Large
in SER, Past Supreme Basilei and Past SERDs residing in SER, SER Committee
Chairmen, Supreme Basileus, and National Historian, within one hundred and twenty
(120) days following the close of SER meeting
B. Compile and preserve a record of membership containing the names and addresses of
all members of SER, prepare/distribute a SER directory to officers and committee
chairs as required.
C. Complete correspondence connected with the business of the region at the direction of
the SERD.
D. Give notice of the annual meeting to SER officers, chapters, and members-at-large at
least forty-five (45) days prior to the date of the annual meeting.
E. Make an annual report at the SER Meeting.
F. Compile a Book of Reports for distribution at the Annual Meeting.
G. Serve on the Registration and Credentials Committee.
Section 6. The Tamias shall:
A. Receive from the Tamiochus all funds due SER and deposit in a bank designated by
the region and keep an accurate account of same.
B. Issue checks drawn against SER to be countersigned by either the Tamiochus or the
SERD and keep an accurate account of same.
C. Be bonded during term of office.
D. Submit a report of all transactions for the book of reports annually.
E. Serve on the Budget and Finance Committee.
F. Submit all financial records needed for audit to a professional auditor and give the
report of the audit at the SER meeting.
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Section 7. The Tamiochus shall:
A. Receive all funds due the region from the chapters, officers, and chairmen, etc.
B. Compile and preserve an accurate record of all financial transactions and provide
records as needed for audit.
C. Prepare the draft for all checks written against the SER account in triplicate, sharing
copies with the Tamias and the Grammateus.
D. Submit a report of all transactions for the book of reports annually.
E. Serve on the SER Budget and Finance Committee.
F. Be bonded during term of office.
G. Serve as chairman of the registration and credentials committee, and prepare
financial records necessary for use by this committee.
Section 8. The Historian shall:
A. Compile and keep in chronological order a record of the activities of SER, and shall work
closely with the SERD and the National Historian.
B. Prepare a report to be submitted for inclusion in the book of reports annually.
C. Prepare and display the region's report at each Annual Meeting of the region and the
Boule.
D. Work closely with Chapter Historians in the region to coordinate the display of chapter
reports at the annual meeting.
E. Prepare and submit a report of SER to the Editor-in-Chief, for publication in the
Glowing Lamp after collaboration with the SERD.
Section 9. The Epistoleus shall:
A. Assist the Grammateus with secretarial duties as necessary.
B. Serve as Grammateus at the annual meetings in the absence of the Grammateus or
inability to serve.
C. Serve as Chairperson of the Amenities and Protocol Committee.
D. Submit a report for the Book of Reports annually.
Section 10. The Philacter shall: Guard the entrance during meetings of the region and shall admit
only registered/credentialed members at pre-determined points on the agenda or as
directed by the SERD.
Section 11. The Hodogos shall:
A. Direct members to designated seating according to credentials and shall poll the house
as directed by the SERD.
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B. Assist the appointed Pages in the performance of their assigned duties.
Section 12. The Chaplain shall:
A. Conduct all religious ceremonies during the Annual Meeting as directed by the
SERD.
B. Plan and conduct a memorial ceremony at the annual meeting.
Section 13. The Parliamentarian shall:
A. Advise/Assist the SERD/chair as required to uphold the bylaws of the SER at all times
during the Annual Meeting.
B. Advise on all parliamentary decisions at the request of the SERD or the presiding
officer.
C. Advise committee chairs as necessary on parliamentary matters (credential reports,
preparing/counting ballots, etc.)
Section 14. The Sergeant-at-Arms shall: Keep order at all meetings.
ARTICLE VI - MEETINGS
Section 1. The SER shall hold its Annual Meeting within the boundaries of SER at least
sixty (60) days prior to the national meeting known as “Boule”.
Section 2. The annual meeting shall be scheduled for not less than one (1) day, not more than
two (2) days.
Section 3. The annual meeting shall be for the purpose of electing officers, receiving reports of
officers and committees, presenting workshops or other educational sessions, and
for the conduct of any other business that may arise.
Section 4. Four (4) of the elected SER officers and one-third (1/3) of the active chapters in the
region shall constitute a quorum for the Annual Meeting.
Section 5. Annual meetings of SER will be supported whenever possible by chapters according to
alphabetical order. Newly organized chapters may not support a regional meeting until
they have been in existence for a two (2) year period.
Section 6. The support chapter shall recommend the meeting site, the photographer, minister,
florist and social activities; and must collaborate with the SERD, First Assistant Regional
Director, and SER Planning Director regarding plans for the SER meeting and
workshops.
Section 7. The support chapter of the SER meeting shall disseminate material(s) concerning
activities for the meeting at least ninety (90) days prior to convening SER meeting.
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Section 8. Delegates to the SER meeting shall be seated across the front half or portion of the
meeting room during business sessions.
Section 9. Committees may conduct their meetings by mail, electronic communication,
telephone conference, and at the site of the annual meeting (if appropriate),
or at a scheduled location within SER, provided the committee budget has been
approved to cover the expenses.
Section 10. Active members shall present a membership card at registration and appropriate
registration fees shall be paid. Only active members may attend business sessions,
vote according to credentials (delegate), and be eligible to hold office. Honorary
members, visiting members, and special invited guests have voice without vote.
Members-at-Large have voice and vote without eligibility for office. Each chapter
shall have one vote for every five (5) active members and every fraction thereof.
Section 11. A post-regional meeting of the executive committee shall be held including both
outgoing and incoming elected officers.
.
ARTICLE VII - BOARD OF DIRECTORS
Section 1. The Board of Directors shall consist of the elected SER officers, Immediate Past
Regional Director, and Basilei of the chapters in SER. Appointed officers and
committee chairmen may also be invited to meetings.
Section 2. The board of directors shall receive and disseminate information to and from SER
chapters, committees, and the national Office. The board shall make
recommendations to the body.
Section 3. A board of directors meeting may be held in January in order to expedite plans for
the annual meeting and to share information from the national Interim board meeting.
Section 4. Four (4) elected officers and six (6) of the other members shall constitute a quorum
for the board of directors meeting.
ARTICLE VIII - EXECUTIVE COMMITTEE
Section 1. The Executive Committee shall consist of the elected SER officers.
Section 2. Duties shall be to conduct business of the region between annual meetings if
necessary, and to review and make recommendations on unresolved grievances. The
committee may be called into session by the SERD
Section 3. An executive committee meeting shall be called by the SERD or held via telephone
conference to manage the affairs of the region during the interim, and to make
recommendations to the body. An executive committee meeting may be held 10
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immediately prior to SER meeting.
Section 4. Four (4) of the seven (7) elected regional officers shall constitute a quorum for an
executive committee meeting.
ARTICLE IX – COMMITTEES
Section 1. The Standing committees shall be Auditing, Bylaws, Budget and Finance,
Evaluation, Expansion, Grievance/Jurisprudence, Legislative/Health-Social Policy,
Nominating Committee (elected), Program and Projects, Protocol, Registration and
Credentials, Resolutions/Recommendations, and Technology.
Section 2. Auditing Committee shall consist of three (3) members whose duty shall be to:
A. Review all reports, statements, and receipts submitted for reimbursement at SER
meeting for accuracy (and report findings to Tamias) prior to the Tamias issuing
payment.
B. Ensure that amounts included for payment are in the approved budget or voted by a
2/3 vote of the body prior to submission to the Tamias for payment.
C. Collaborate with the Budget and Finance committee as necessary for preparing the
budget.
Section 3. Bylaws Committee shall be composed of at least five (5) members whose duty shall be to:
A. Receive proposed amendments to SER bylaws.
B. Review the bylaws in the even year for inclusion of proposed amendments or
revisions and adherence to national bylaws.
C. Prepare and distribute proposed amendments/revisions to each chapter at least thirty
(30) days prior to the annual meeting of consideration.
D. Prepare a report to be presented at the Annual Meeting and submit to the SERD
and Grammateus by 30 January of the year for the book of reports.
E. Submit adopted bylaws to National Bylaws Committee Chairman for approval every
two years on the even year or whenever changes are made. Submit no later than ninety
(90) days after adoption.
Section 4. Budget and Finance Committee shall be composed of five (5) members, including
the Tamias and Tamiochus whose duty it shall be:
A. Solicit statements of estimated expenditures for the coming year from officers and
committee chairmen.
B. Prepare a projected budget for the coming year based on estimated expenditures and
projected income.
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Southeast Region Bylaws 2013
C. Present the proposed budget at the annual meeting and submit a report to the
Grammateus by January 30 of each year to be included in the book of
reports.
Section 5. Evaluation Committee will be composed of three (3) members whose duty will be:
A. Develop an evaluation form for the regional meeting.
B. Send a copy of the evaluation form to the Grammateus by January 30 of each year.
C. Collect all Regional evaluation forms and provide a preliminary report during the final
business session.
D. Make recommendations necessary to improve the evaluation form and the
evaluation process.
E. Review all evaluation forms and provide a report to the Grammateus. copies of the
report will be mailed to the SERD, first assistant SER director, SER planning director,
basileus of the support chapter and the next SER meeting support chapter basileus.
Section 6. Expansion Committee will be composed of seven (7) members whose duty it will be:
A. Solicit names of possible contact persons in unorganized areas of SER from chapter
members.
B. Correspond with prospects by mail, phone, or personal visit when feasible,
providing all necessary information and material.
C. Provide the necessary assistance and support to encourage the establishment of a
viable group.
D. Keep the National Organizer and SERD apprised of efforts and relinquish direct
contact (with prospect) when directed by National Organizer.
Section 7. Grievance/Jurisprudence Committee shall be composed of five (5) members whose
duty it shall be:
A. Receive and study complaints brought by members.
B. Submit unresolved complaints to the executive committee for review.
C. Present a report to the body at the annual meeting and for inclusion in the book of
reports as indicated by complaints received.
Section 8. Legislative/Health, Social Policy Committee shall be composed of five (5) members
whose duty it shall be to:
A. Evaluate issues facing nursing and health care with a focus on areas that the SER
should be addressing.
B. Make recommendations for presentation to the body for discussion at the annual
meeting and referral to national.
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Section 9. Nominating Committee of five (5) members elected, at the annual meeting shall
serve for a term of two (2) years.
A. The committee shall seek candidates for the offices to be filled by submitting
nominating forms to each chapter by November 1 each year.
B. Chapters shall return biographical sketches of the nominees and the nominating forms
to the nominating committee by December 15th of each year.
C. The committee shall verify eligibility to serve and distribute biographical sketches of
each nominee to the chapters at least forty-five (45) days before the annual meeting.
D. Submit a report to the SERD and Grammateus by January 30 of each year to be
included in the book of reports.
Section 10. Program and Projects Committee shall be composed of at least five (5) members
including the First Assistant SERD as chair whose duty it shall be to:
A. Collaborate with support chapter and planning director in the development of
programs for the Annual Meeting.
B. Develop and coordinate service projects to be promoted throughout the region.
C. Conduct projects in the region as directed by SERD.
Section 11. Protocol Committee shall be composed of thirteen (13) members whose duty shall be
to: Prepare the appropriate seating arrangement and decorum according to
organizational protocol for all meetings and functions of during the SER conference.
Section 12. Registration and Credentials Committee shall be composed of at least three (3)
members including the Tamiochus as Chair shall:
A. Review records and credentials of all members seeking registration at the annual
meeting, and ensure that their qualifications are in accordance with the regional
bylaws and submitted chapter credential reports.
B. Obtain necessary reports from appropriate chapter and regional officers to ensure
proper credentialing.
Section 13. Resolutions and Recommendations Committee shall be composed five (5)
members whose duty it shall be to:
A. Receive recommendations from officers, chapters, committee chairs, sponsors,
members-at-large, and the executive board or committee.
B. Submit recommendations for inclusion in the book of reports.
C. Study recommendations for reporting to the body at annual meeting.
D. Determine what recognition shall be extended to selected individuals or groups for
involvement and participation in the SER annual meeting.
E. Prepare and present the resolutions for identified individual/groups as advised by the
SERD at the end of the last business session of the annual meeting.
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Section 14. Technology Committee shall be composed of at least three (3) members whose duty
shall be to:
A. Monitor and maintain information on the SER website.
B. Collaborate with the SERD on material content placed on the website and work
with the National chair/Webmaster as needed on matters regarding the website.
C. Assist with technology needs for and during the SER conference.
Section15. Standing committee appointment shall be made by the SERD. Committee
chairpersons will hold the position for a period of one year or as otherwise denoted
by the SERD.
Section 16. Special committees may be appointed by the SERD as needed to further the
objectives of SER.
ARTICLE X — DUES AND FINES
Section 1. The SER chapter dues as listed in standing rules, shall be payable by January 30th of
each year.
Section 2. The SER chapter per capita and Member-at-Large per capita as listed in standing rules,
shall be payable by January 30th of each year
Section 3. Chapters and members-at-large shall be assessed a late fee as stated in standing rules for
SER dues/fees postmarked after January 30th of each year.
ARTICLE XI - FINANCES
Section 1. All funds requested from the SER treasury shall have been included in the approved
budget, except as stated elsewhere in these bylaws or voted by a 2/3 vote of the body.
Section 2. The request for funds shall be submitted by voucher and receipt to the Tamiochus which must
be signed by both the Tamiochus and the SERD before the Tamias shall prepare a draft
bearing two approved signatures.
Section 3. All bills accompanied by original receipts must be submitted to the Audit
committee (at the earliest convenience) but not later than thirty (30) days following
the close of the annual meeting.
Section 4. All pending bills reviewed by the Audit Committee and approved by the SERD will be paid
at the close of the annual meeting.
Section 5. No expenses of an officer or committee shall be paid after one year without approval
of the executive committee.
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Section 6. All funds due SER shall be paid to the Tamiochus.
Section 7. Registration fees shall be as stated in standing rules.
ARTICLE XII - ORDER OF BUSINESS
Section 1. The order of business at SER meetings shall include the following:
A. Roll Call of Officers and Chapters
B. Review and Approval of Minutes
C. Report of the Executive Board
D. Report of Officers
E. Report of Committees
F. Unfinished Business
G. New Business
H. Report of Election
I. Installation of Officers
J. Announcements and Adjournment
Section 2. The regular order of business of the meeting may be changed by a majority vote of delegates
present and voting.
ARTICLE XIII-ELECTRONIC COMMUNICATION
Section 1. SER Communication between Officers, chapters, Members-at-Large and others as necessary
may be completed electronically (email, FAX, I phone, etc.) to include distribution of minutes,
bylaws and other information to be distributed to members of SER.
Section 2. No SER information specific to an individual member other than Name, address, email address,
and phone number may be transmitted via the web over a non-secure web-site without the
express written consent of a member.
Section 3. Financial transactions will not be completed via the web until such time that a secure site
(pay pal, etc.) is obtained and use enacted by SER.
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ARTICLE XIV - AMENDMENT OF BYLAWS
Section 1. These bylaws may be amended/revised at any SER meeting by a two-third (2/3) vote of those
present and voting at the annual meetings, provided that the proposed revisions/amendments
have been submitted in writing to the bylaws committee and distributed to SER active chapters
and members-at-Large at least (30) thirty days prior to the meeting of consideration.
Section 2. The amended bylaws become effective immediately, but must be submitted to the chairman
of the national bylaws committee chair for approval of compliance with national bylaws before
implementation of relative action can occur.
Section 3. A final copy of the approved bylaws shall be submitted to the national office and distributed to
members of SER.
ARTICLE XV - PARLIAMENTARY AUTHORITY
The rules contained in the current edition of Robert’s Rules of Order Newly Revised shall govern the
SER in all cases to which they are applicable and in which they are not inconsistent with these or
national bylaws and any special rules of order the SER may adopt.
ARTICLE XVI - DISSOLUTION
Section 1. The dissolution of SER shall occur when there have been no active chapters in
existence within the region for at least two (2) years.
Section 2. The dissolution of SER shall be initiated by the SERD or the national board of
directors and referred to the Boule for final action.
Section 3. All sorority paraphernalia, records, money, or any other material belonging to SER
shall be forwarded to the national headquarters of Chi Eta Phi Sorority Inc.,
Washington, D.C.
SPECIAL RULE OF ORDER
After the delegates have voted twice on any office, with no candidate receiving a clear majority and
more than two candidates remain on the ballot, the candidate(s) with the least number of votes shall
be dropped from the ballot with the two highest vote getters remaining to be balloted upon.
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______________________________________________________3/15/13_____
SER Bylaws Chairman –Jettiva S. Belton
Date
_____________________________________________________3/15/13_____
Regional Director –
Robbin Harmon
Date
______________________________________________________________________
National Bylaws Chairman- Linda Tellison
Date
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STANDING RULES
1. Chapters extending invitations to regional officers to visit the chapter shall defray all expenses for the
visit.
2. Courtesies shall be extended from SER for special occasions.
3. Changes in addresses of SER officers, chapter basilei, member-at-large and
committee chairpersons shall be sent to the Grammateus immediately following
changes.
4. The SERD’s expenses shall be defrayed by SER for meetings pertinent to the office including, but
not limited to, SER conference, Boule, and board of directors meeting.
5. At least two-hundred ($200.00) shall be paid toward expense for the First Assistant SERD to
attend the leadership summit.
6. SER chapter dues shall be twenty five ($25.00) dollars per year. Chapter per capita and memberat-large per capita shall be fifteen ($15.00) dollars per member per year.
7. Chapters and members-at-large shall be fined an additional twenty-five ($25.00) dollars if not
paying fees on or before January 30th each year.
8. Graduate registration fee for the SER meeting (include a $10 bag fee) shall be seventy ($70.00)
dollars with a twenty ($20.00) late registration fee. On-site registration shall be one hundred
($100.00) dollars. Beta members registration shall be forty-five ($45.00) dollars with a ten
($10.00) dollar late registration fee, and sixty-five ($65.00) for on-site registration. Members
shall be notified of the registration deadline on a yearly basis.
9. The First Assistant SERD, Second Assistant SERD, Grammateus and Tamias expenses to attend the
annual meeting of SER shall be defrayed by SER. Fifty (50%) percent of the expenses of the Assistant
Secretary, Tamiochus and Historian shall be defrayed by SER. Expenses of officers shall be within the
allocated budget for the office.
10. An honorarium of five hundred ($500.00) dollars shall be given to the SER Parliamentarian for
service rendered.
11. All expenses incurred pertinent to office/committee shall be reimbursed after receipts are submitted,
audited by the Audit Committee, and approved by the SERD.
12. The SER meeting support chapter shall be given in advance $3,200 to help defray expenses.
13. No SER chapter member or members-at-large will be recognized at SER meeting until all financial
obligations relative are met.
14. Past Supreme Basilei and past SERDs residing in SER shall be exempt from paying
registration fees.
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