DEPARTMENT OF MANAGEMENT SERVICES
For Reference Only
CLASS CODE: 0421
PAY GRADE: 012
CLASS TITLE: CORPORATE DOCUMENT/ELECTION RECORDS EXAMINER
ALLOCATION FACTOR(S)
This is work examining various business entity and financial filing data base records in the Division of
Corporations or examining alcoholic beverage applications in the Division of Alcoholic Beverages;
examining campaign contribution records in the Division of Elections; or examining applications for
licensure or registration and performing background verifications in the private investigative agencies
and verification sections of the Division of Licensing.
EXAMPLES OF WORK PERFORMED:
(Note: The examples of work as listed in this class specification are not necessarily descriptive of any
one position in the class. The omission of specific statements does not preclude management from
assigning specific duties not listed herein if such duties are a logical assignment to the position.
Examples of work performed are not to be used for allocation purposes.)








Examines campaign financing records to ensure compliance with the Florida Statutes.
Performs financing statement records and business entity records searches and disseminates
information.
Researches data base records to determine availability of a business entity name and provides
tentative clearance based on statutory requirements.
Examines and analyzes applications, leases, mortgages, deeds, financial documents, surety
bonds and other related information to determine compliance with laws and rules.
Computes and verifies that the proper filing tax or license fee has been paid; approves the
filing/application or disapproves and identifies the defects and deficiencies; and communicates
with attorneys/applicants to assist in clarifying and correcting the defects or deficiencies.
Makes determinations requiring applications of diverse law, policies, court cases, and Attorney
General's opinions and provides technical assistance to attorneys, brokers and others based on
same to correct application or technical filing defects and to assist with the preparation of
original filings/applications.
Provides technical assistance to brokers to assist with the preparation of original application
and to correct deficiencies in application.
Determines if defects require a rejection of the filing or if corrections can be achieved through
supplemental submissions.
0421-CORPORATE DOCUMENT_ELECTION RECORDS EXAMINER-CS







Maintains records and statistics of filings/applications received, approved or rejected utilizing a
complex interactive computer data base.
Prepares correspondence identifying defects for rejection of filings.
Examines investigative case reports, verification reports, fingerprint analyses, and other
associated documents to determine the appropriate action relative to the continued processing
of an application.
Recommends investigations when activities which appear to be in violation of regulated Florida
Statutes are discovered.
Performs independent research and verification of an applicant's educational background, prior
work experience, and criminal history.
Examines and analyzes registration applications for game promotions including surety bonds,
winners lists, rules and regulations, and other related information to determine statutory
compliance.
Performs related work as required.
KNOWLEDGE, SKILLS AND ABILITIES:
(Note: The knowledge, skills and abilities (KSA's) identified in this class specification represent those
needed to perform the duties of this class. Additional knowledge, skills and abilities may be applicable
for individual positions in the employing agency.)










Knowledge of legal terminology.
Knowledge of basic arithmetic.
Knowledge of the principles and techniques of effective communication.
Knowledge of various business filings and related documents.
Ability to review data for accuracy and completeness.
Ability to compose correspondence.
Ability to perform basic arithmetical calculations.
Ability to review business entity documents for compliance with applicable laws and
regulations.
Ability to communicate effectively.
Ability to establish and maintain effective working relationships with others.
MINIMUM QUALIFICATIONS




Three years of secretarial or clerical work experience.
College education from an accredited institution may substitute at the rate of 30 semester
hours for each year of required work experience.
Vocational/technical training in the area of secretarial science or office/business studies can
substitute at the rate of 720 classroom hours per year for each year of the required work
experience.
A high school diploma or its equivalent can substitute for one year of the required work
experience.
EFFECTIVE:
12/12/1996
HISTORY:
05/09/1991
04/02/1991
06/13/1990
06/21/1988