CONFIDENTIAL
Conferences and Events held during our 50th Anniversary Year
Dear Colleagues,
In developing the plan for the University’s 50th anniversary, the working group and operational group
(which I chair) are keen to ensure that academic conferences, public lectures, symposia and similar
events play a prominent role in the celebrations.
Each year colleagues organise and participate in a wide range of these activities. It is intended that
the 50th anniversary be used as an opportunity to amplify their impact and range.
All colleagues and especially those in Academic Departments, Institutes, Research Centres and
Groups who would like to organise a conference or similar are encouraged to bring the idea forward
and to use this form as an opportunity to secure support which could enhance an existing event plan
which has been agreed with the relevant Dean.
Professor Gary Hawley
Dean & Medlock Chair of Engineering
Chair 50th Anniversary Working Group
The type of 50th anniversary support which may be available (subject to the proposal meeting the
criteria detailed below) might include:
a) Funding to invite a high profile external speaker to raise the profile and impact of the event
b) Additional practical administrative support from event specialists in Professional Services
c) Support from Professional Services to film and live-stream the event
d) Support to promote the event via University communication channels including digital and
social media (University website, 50th anniversary website, event listings, e-communication)
e) Support with arranging dinners/receptions involving senior members of the University
f) Use of 50th anniversary marketing collateral (banners, signage) at the event
g) Use of templates created for anniversary branded invitations, posters and other material
promoting the event
Note:
In exceptional circumstances applications will be considered for seed funding to cover initial outlay
or underwrite costs which the event plan assumes will be recouped via delegate fees or sponsorship
Qualifying criteria are:
1. The event plan has the support of the Dean
2. The event has significant potential to raise the University’s reputation for world-class
research excellence
3. The event plan is supported by the Dean with sufficient financial and administrative resource
from the Department or Faculty/School to implement the event should it not be prioritised
for incremental financial support by the 50th operational group.
4. A programme of activity to promote the event has been considered within the event plan.
Assumptions
1. Non-pay costs of running the event will be met from existing Faculty/School resources if
they cannot be recovered from delegate fees, via sponsorship etc.
2. Core administrative support for the event (event management, marketing, delegate
registration) will be provided by the Faculty/School
3. The proceedings of the event (including any video or audio footage) will be made available
for use within University publications (including via University website)
CONFIDENTIAL

Requests for support will be reviewed initially by the 50th anniversary operational group with
the Vice-Chancellor’s Group being consulted as required.

Available resource (budget and support from Professional Services) will be prioritised
towards events which have significant potential to enhance profile and research
collaboration

Support in the form of inclusion within event listings pages and access to 50th anniversary
promotional templates will be provided upon confirmation that the business plan is
supported by the Dean
CONFIDENTIAL
EVENTS TAKING PLACE DURING 50th ANNIVERSARY YEAR
REQUEST FOR SUPPORT
Your name
Department
Email
Phone
Name of Research Centre/Group
(if applicable)
Approved by Dean
1. EVENT NAME:
Proposed date(s) of event:
(Between July 2016 and Sept 2017)
Please indicate whether this
event is confirmed or an idea:
Event Venue:
Please include address if off campus.
Is the venue booked or
provisionally held?
2. DETAILS ABOUT YOUR EVENT:
Aims of event:
Event summary:
How will this event contribute
to the University’s reputation
for world-class research?
Note: There is limited capacity for large events on campus, especially during
semester time. You must ensure your intended venue is available and that
your Faculty marketing team is made aware of the planned event.
CONFIDENTIAL
Whom is the event targeting?
E.g. Academic colleagues, research
funders, business contacts, policy
makers, students, general public
How will this event help to
enhance research
collaboration?
What opportunities will the
event provide to deepen
engagement with strategic
partners?
Could the event be a suitable
occasion for the award of an
Honorary Degree?
What opportunities will the
event provide to generate
media coverage?
Total number of attendees:
Notable or VIP guests:
3. EVENT BUSINESS PLAN
Please attach the business plan
for the event
Business plan must include total
cost of running the event with
details of any assumptions made
about funding via delegate fees or
sponsorship
How will the event be funded?
Note: It is assumed that non-pay
costs of running the event will be
met from existing Faculty/School
resources if they cannot be
recovered from delegate fees, via
sponsorship etc.
How much additional funding is £
being requested?
How will additional funding
enhance the event?
When would this funding be
required?
CONFIDENTIAL
4. EVENT MANAGEMENT:
What additional event management or
administrative support will be required to
deliver the event plan?
Note: It is assumed that core administrative
support for the event (event management,
marketing, delegate registration) will be provided
by the Faculty/School
What do you need this additional
administrative support to do?
Please provide details of any planned
reception/dinner involving senior members
of the University
5. EVENT PROMOTION AND COMMUNICATION
Please outline how you plan to promote the
event
Note:
Events can be listed on the main University
website via http://www.bath.ac.uk/whatson/addevent.php
Events can also be listed in the forthcoming
website section dedicated to the 50th anniversary
http://www.bath.ac.uk/50years/
Please contact your Faculty/School marketing
team in the first instance to discuss the
promotional plan for the event including
opportunities for media coverage and promotion
via social media channels.
Do you wish the event to be streamed live
via the University website?
A number of items carrying 50th anniversary
branding are available for use at events.
Please indicate which you require
Whilst these items are available for use without
charge, damaged items must be replaced.
Item
Quantity
Pull-up banner
Lectern signage
Tablecloths
Gobo slide
Please email your completed form to 50years@bath.ac.uk. If you have any further questions, please
contact the 50th Anniversary Project Manager: Lara Stanley, email: l.n.stanley@bath.ac.uk, ext. 5789.