FOR APPLICANTS STARTING EMPLOYMENT DURING 2015-2016 AY
MOUNT ST. MARY’S UNIVERSITY
APPLICATION FOR TENURE/PROMOTION
DATE
NAME
PRESENT RANK
DATE OF INITIAL APPOINTMENT
TERMINAL DEGREE AND UNIVERSITY
PREVIOUS FULL TIME COLLEGE/UNIVERSITY TEACHING EXPERIENCE
Institution
Rank
From
I do support this application
I do support this application
I do not support this application
I do not support this application
To
_
Chair
Dean
Date
Date
This form is to be included in the Tenure/Promotion Packet of the applicant. The tenure
candidate will submit Ten (10) copies of the tenure packet to the department chair by September
1. (Tenure candidates should note that these ten copies of the tenure packet are in addition to
copies needed for a departmental review.) The department chair will add the necessary materials
and forward the packets to the Dean of the appropriate College/School by September 22. The
Dean submits a letter on the tenure application to the Vice President for Academic Affairs, with
copies to the tenure candidate and the chair by September 29. The Tenure candidate may submit
his/her comment on Chair’s and Dean’s recommendations to the VPAA by October 7; the VPAA
will forward a copy to TRAC. The Dean will submit two (2) copies of the tenure packet to the
Vice President for Academic Affairs and 6 copies, one to each TRAC member by October 7,
noon. The Tenure Packet must follow the attached format. Each packet should also include a CD
with Sections V, VI, and VII in PDF form. Copies of all student evaluations and grade
distributions to date will be provided directly to TRAC from deans and/or the Office of
Institutional Research. Tenure reviews of non-tenured department chairs will be conducted by
persons designated by the Vice President for Academic Affairs
FOR APPLICANTS STARTING EMPLOYMENT DURING 2015-2016 AY
MOUNT ST. MARY’S UNIVERSITY
APPLICATION FOR TENURE/PROMOTION
Authorization Form*
I authorize the Tenure, Rank, and Awards Committee to examine my personnel file.
Signature:
Date:
*Please note: The Authorization to inspect the personnel file of the candidate is optional.
PLEASE RETURN TO THE OFFICE OF
THE VICE PRESIDENT FOR ACADEMIC AFFAIRS
FOR APPLICANTS STARTING EMPLOYMENT DURING 2015-2016 AY
Format to be followed by the candidate for Tenure/Promotion
Section I
Curriculum vitae including the following information, when applicable:
A. Publications, research projects, juried artistic exhibitions and
performances.
B. Presentations at scholarly conferences.
C. Membership and evidence of active participation in professional
organizations.
D. Speeches or presentations given on or off campus.
E. Grants applied for and/or received. F.
Fellowships, honors, and awards. G.
Committee work and activities.
H. Administrative assignments.
I. Department work and activities.
J. Participation in official University activities and other areas
demonstrating commitment to the mission of the University
through activities on and off campus.
Section II
A narrative justifying the candidate’s application for tenure, including
statements regarding the following:
A. Commitment to the Catholic liberal arts mission of Mount St. Mary’s
University (MSMU).
B. Self-evaluation of teaching, including a discussion of pedagogy, courses
taught, the development of new courses or major revisions to existing
courses, and advising duties; analysis of teaching evaluations, including
how candidate has responded to them, and ways in which ongoing
assessment has enhanced teaching skills and course delivery.
C. Scholarly and professional activity and service to the profession.
D. Active involvement in and service to MSMU.
The suggested word count for the narrative is 10,000 words. The use of twosided printed pages and 12-point font is encouraged.
FOR APPLICANTS STARTING EMPLOYMENT DURING 2015-2016 AY
Section III
Supporting Materials
A. Three course syllabi, including courses discussed in Section II.B.
B. Select copies of representative and relevant course evaluations, such as
those referred to in your self-evaluation of teaching.
C. Examples of no more than three publications or research projects. (In the
case of coauthored publications, the nature and extent of the candidate’s
contribution must be explained.) A brief description of the review
process for materials submitted in this section; for example, letters from
publisher or editor or submission page of journal website.
Section IV
Administrative Evaluation
A. The text of the departmental statement on scholarship.
B. Department chair’s detailed and complete evaluation of the
candidate.
C. Dean’s detailed and complete evaluation of the candidate.
Section V
Peer Evaluation
A. Names of two MSMU tenured full-time faculty members from whom the
candidate has requested letters of evaluation to be sent to the chair and
the dean. Colleagues should not be members of candidate’s department
nor of TRAC.
B. Name and curriculum vitae of external reviewer, selected by
candidate and approved by the chair, who will
provide objective and independent (arm’s length) evaluation of the
candidate’s scholarship in a letter of evaluation to be sent to the chair
and the dean [inserted by department chair].
C. Letters from two MSMU tenured full-time faculty members and external
reviewer [inserted by department chair].
Section VI
Student Letters of Support
A. Names of two former and two current students from whom the
candidate has requested letters of evaluation to be sent to the chair and
the dean. Current students may include those who were enrolled in the
spring semester immediately prior to the tenure application.
B. Letters from two former and two current students [inserted by
department chair].
FOR APPLICANTS STARTING EMPLOYMENT DURING 2015-2016 AY
Section VII
Other Letters from Colleagues
Tenure/Promotion Packets will not be returned, although candidates may request return of
items of value. It is the responsibility of the candidate to pick up the packet binders at the
Office of the Vice President for Academic Affairs.
FOR APPLICANTS STARTING EMPLOYMENT DURING 2015-2016 AY
MOUNT ST. MARY’S UNIVERSITY
TENURE REVIEW PROCEDURE TIMELINE
Tenure candidate submits ten copies of packet to department chair. (One copy each
for chair, Dean, VPAA, and President, and six copies for TRAC. Ten copies of packet
are in addition to those needed for departmental review.) *
Chair and Dean should receive all letters solicited by candidate, as well as external
peer review of scholarship arranged by chair. All letters, including external review,
should be addressed to chair, with a copy sent to Dean.
Department chair submits to Dean and candidate a full and detailed report regarding
the candidate for tenure.
September 1
Chair adds all letters (including own report) to packet and forwards nine packets to
Dean.
September
22
Dean submits evaluation letter on tenure application to VPAA, with copies to
candidate and chair.
September
29
Tenure candidate may submit comment to VPAA on chair’s letter, Dean’s letter,
external peer review of scholarship, and letters from faculty or former students.
October 7
Dean forwards eight copies of entire tenure packet including Dean’s letter and
additional letters (if any) to TRAC (6) and VPAA (2). VPAA forwards candidate’s
comments on letters and reviews (if any) to TRAC.
October 7
TRAC submits its recommendation on tenure application to VPAA, candidate, Dean,
and department chair.
January 29
Tenure candidate may submit comment to VPAA on TRAC’s recommendation.
February 5
VPAA submits to President recommendation on tenure application.
February 15
President notifies tenure candidate of decision, with copies to the VPAA, TRAC,
Dean, and department chair.
March 15
Faculty member may submit appeal to Board with copies to the VPAA, TRAC, Dean,
and department chair.
May 15
President submits to Board own decision on the appeal, together with the
recommendations of VPAA, TRAC, Dean, and department chair.
June 15
September 1
September
22
Board may grant appeal hearing at its next meeting.
In a year when the number of tenure applications makes it impossible for TRAC to complete its work
by November 22, that deadline and all subsequent deadlines will be extended. Candidates will be
notified of the President’s decision by March 15. Candidates must file appeals by May 15. TRAC
will announce the timeline by April 1 of the preceding academic year.