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DIVISION OF THE REGISTRAR
FORM 2:
PROCEDURES FOR CONCESSIONS:
STUDENTS WITH SPECIAL LEARNING NEEDS (DISABILITIES)
FOR THE ATTENTION OF PRACTITIONERS AND APPLICANTS FOR
CONCESSIONS (STUDENTS)
1. General remarks
a. This application for extra writing time in tests and examinations (and other
examinations that are linked to concessions) is a new application and no previous
assessments/reports can be used solely as supplementary information. In addition,
a concession that was granted in the past does not imply an automatic extension of
it to the tertiary level.
b. Stellenbosch University (SU) aims to serve the largest possible spectrum of the
South African society within a framework of fairness and affordability. SU also is
committed to the policies and guidelines that require reasonable accommodation of
students with special learning needs. The overarching objective of the concession
of extra writing time during tests and examinations is to place students with certain
disabilities on the same level as students without disabilities during the writing of
tests and examinations.
c. In order to be fair to all students, the Division of the Registrar requires that
students who apply for academic concessions provide detailed and recent (three
years and less) supplementary information and documentation that motivates why
concessions are required and why it is necessary to support the student.
d. A complete description of the problem is required and, where applicable, the
battery of psychometric instruments that were completed should be indicated.
e. A student who applies for concessions such as extra writing time, scribes or any
other specialised technology for the writing of tests and examinations must offer a
motivation for the request from a professional practitioner, which may include an
appropriate medical practitioner, psychologist, psychiatrist, eye specialist or
occupational therapist, depending on the nature of the disability or condition.
f. All supplementary documentation that is not older than three years (which should
be attached to this form) will be assessed thoroughly for consideration of the
required support in accordance with our internal processes for the facilitation of
support.
g. No mental or psychological condition that is being treated effectively with
medication and/or psychotherapy and/or any other procedure may be used as
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motivation for a concession of extra writing time during tests and examinations.
However, should the treatment appear to be unsuccessful, the practitioner (e.g. the
psychiatrist) should indicate in writing why the programme is not effective, which
alternatives are being considered, and why extra writing time during tests and
examinations should be provided as a compensatory measure.
h. In the case where a psychiatric diagnosis alone is offered as motivation for an
application for extra writing time during tests and examinations, the application must
be accompanied by a recent psychiatric report, in which it is indicated why extra
writing time is required as a concession, how the condition is related to the action of
writing a test or examination, as well as what period should be considered for the
concession.
i. Cases of specific learning problems and learning disorders should be assessed
by an education psychologist and a complete DSM diagnosis should be made, for
example, DSM-V: 315 Reading Disorder or 315.2 Disorder of Written Expression. A
proven history of the case, which has been recorded accurately, should also be
made available. If such history is not available, reasons should be given for this.
Poor reading ability (or linguistic ability) can usually be improved through a reading
development programme and therefore does not qualify as motivation for extra
writing time.
FOR THE STUDENT
Your application should be accompanied by additional information that is provided by
specific practitioners (this form 2) that you have consulted. Make sure that you also
complete your personal application form (form 1), along with your academic department’s
approval on page 4, and send it by e-mail to skryftyd@sun.ac.za. The final decision on all
concessions is the responsibility of the Division of the Registrar. The University retains the
right not to grant a concession, as well as to decide on the final amount of extra time that
will be granted.
1. It remains the student’s responsibility to ensure that the Division of the Registrar
receives ALL the necessary documentation. For administrative purposes it is
important that all documentation is sent in/handed in together (form 1 & form
2 and the checklist – including all supporting documentation).

ALL documentation should preferably be scanned in electronically and
sent to skryftyd@sun.ac.za.

If it is not possible to send electronic versions, printed copies can be
handed in at the Examinations Office (room A2075) in Admin A.
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2. Make sure that all the details below are filled in completely. This report cannot be
processed unless all details have been filled in.
3. The completion of the practitioner’s report is compulsory for any application.
YOU CAN DOWNLOAD AN ELECTRONIC VERSION OF THIS FORM FROM
THE WEBSITE (www.mymaties.com) in the Test/Exam section.
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STRICTLY CONFIDENTIAL
(Please complete in writing)
PRACTITIONER’S REPORT
Name of practitioner:
Date:
Contact number:
Registered as:
Registration number:
Name of student:
Student number:
Degree programme:
Year of study:
Age:
1. Indicate the diagnostic category in terms of the DSM-IV /DSM-5 or the ICD-10-CM.
Bear in mind that:
 a diagnosis by a psychiatrist is required for a psychological condition (e.g. anxiety
disorders, emotional disorders and attention-deficit disorders).
 a diagnosis by an educational psychologist is required for a learning disorder.
 if a diagnosis is not possible, a sufficient description of the problem should be
provided by the relevant practitioner.
 where applicable, assessments that led to the diagnosis should be included.
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2. History of the problem – indicate the interventions and support that were received in the
past. (If no history is available, motivate why not.):
3. Indicate the prognosis and how the condition influences writing ability.
4. Is the condition remediable? Can it be treated? If not, motivate why this is the case.
5. Indicate current and future interventions in sequence.
6. If the only proposed support is extra writing time, motivate why this is the case.
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7. If medication is provided as part of the treatment programme, and extra writing time is
proposed, explain why extra writing time is required as an additional intervention.
8. If the diagnosed condition is a specific learning disorder, it is necessary to motivate why
skills development such as reading, spelling, memory, pencil grip and so forth are not
effective treatment options for the condition. Extra writing time may only be indicated as
the only option if the condition is not remediable for the duration of study (at both
undergraduate and postgraduate level).
9. If the student refuses medication, this should be indicated by the practitioner who does
the assessment. The reasons for the refusal of medication must be indicated in the report,
as well as the possible implications of such decision.
10. Indicate the recommended extra writing time per hour that is recommended as an
intervention (on the basis of your clinical assessment and diagnosis).
5 min/h; 10 min/h; 15 min/h; 20 min/h
Please note that the University retains the right not to grant concessions, as well as to
decide on how much extra time finally is allocated.
11. Indicate the recommended duration of the concession(s), e.g. 1 month; 6 months;
1 year, duration of study.
In my professional opinion, the abovementioned treatment plan and recommendations are
the best options in this specific case.
Signature of practitioner:
Stamp (if available):
Date:
Attach a letterhead of your practice for verification purposes.