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Class Scheduling Dates, Deadlines, and News – Spring 2015
The deadline for Spring 2015 entry is Friday, September 26, 2014. The Spring semester begins
Tuesday, January 20, 2015.
Summary of Dates and Deadlines
Spring 2015 Schedule Refresh
Back-to-Back request forms to Dean’s Office
New/Renewal of ADA Requests Registrar’s Office
Spring 2015 Schedule entry DEADLINE
Monday, October 13, 2014
Friday, September 26, 2014
Friday, September 26, 2014
Friday, September 26, 2014
Parts-of-Term – Fall 2014
Part-of-Term
Code
Description
Full Term
First 5-Weeks
Second 5-Weeks
Third 5-Weeks
First 8-Weeks
Second 8-Weeks
Correspondence Only
Teachers in Residence
1
2
3
4
5
6
J
TIR
Term Dates
20-Jan-2015
20-Jan-2015
23-Feb-2015
06-Apr-2015
20-Jan-2015
16-Mar-2015
20-Jan-2015
20-Jan-2015
Withdraw Dates
16-May-2015
21-Feb-2015
04-Apr-2015
09-May-2015
14-Mar-2015
16-May-2015
16-May-2015
16-May-2015
05-Feb-2015 – 03-Apr-2015
27-Jan-2015 – 11-Feb-2015
03-Mar-2015 – 23-Mar-2015
14-Apr-2015 – 28-Apr-2015
29-Jan-2015 – 25-Feb-2015
26-Mar-2015 – 27-Apr-2015
Contact Extended Campus
Contact Extended Campus
Important Items for Spring 2015

Rules Regarding Cancellations Due to Low Enrollment
a. The graduated timeline for cancellations is as follows:
i. 0 enrolled – 4 weeks prior to start of semester
ii. 3 or fewer enrolled – 3 weeks prior to start of semester
iii. 6 or fewer enrolled – 2 weeks prior to start of semester
iv. 9 or fewer enrolled – 1 week prior to start of semester
v. Please work with Associate Deans to make sure appropriate enrollment
minimums are reached.
b. Any space gained due to a cancellation would be subject to a priority ranking.
vi. Unroomed classes would be roomed first, if possible.
vii. Waitlisted classes (either through the formal waitlist process or other
information available in the Dean’s Office) in the school where the
cancellation occurred where demand would allow for another section
viii. Associate Deans would consult regarding adding a class that could fill to
capacity; criteria could include general studies, high demand classes.
ix. Associate Deans would consult on any other additional courses on a firstcome, first-served basis.
c. As always, the associate deans have discretion in applying these rules based on
special exceptions.
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
Omnibus courses that require a room must be submitted to the dean’s office prior to the schedule
deadline.

Changes in BANNER
o Departments that have been given Dean’s Office pre-assignment privilege to a room
should enter the Building and Room code in SSASECT by clicking on the “Meeting
Times & Instructor” tab and then “Meeting Location & Credits” tab. Then enter the
Building and Room code in the respective fields. You must pre-assign your classes prior
to schedule closing. Any space not “booked” when schedule closes may potentially be
used to room other classes, regardless of pre-assignment privileges.
o
DO NOT make any changes to classroom assignments/days/times once schedule closes.
Any changes after schedule closes must be made by using a Semester Class Adjustment
form. Unauthorized changes may result in loss of access to SSASECT.

Requests for additional parts-of-term besides those published must be made through the Dean’s
Office. All requests for new parts-of-term must be made prior to the schedule deadline.

Submit Back-to-Back Requests before Friday, September 26, 2014.
o Requests by faculty to teach classes back-to-back in the same classroom must be
approved by the department Chair and the Dean’s Office of the School.

Banner Prerequisites/Co-Requisites / Grade Modes / Etc.
o If a department wishes to banner enforce an existing prerequisites/co-requisites, grade
mode, schedule type or registration restriction which is already listed on the syllabus,
the department should submit a Banner Course Attribute Modification Form.
o
The department must submit the request to the appropriate Dean’s Office. If approved,
the form will be forwarded to Academic Affairs for approval. Once approved, the
Registrar’s office will update the course in Banner Catalog. The new attributes will be
applied on all of the existing sections when Banner Schedule is “refreshed” with the
information from Banner Catalog.
o
If the department submits the request following the Banner Schedule Refresh, the course
must be updated in both Banner Catalog and Banner Schedule. These updates will be
made on a special exception basis only.

Should a class need to be cancelled, please follow the Office of the Registrar’s process for
cancelling classes. Instructions are at the end of this document.

The Associate Deans will continue to enforce the rule limiting class offerings to 6.25% between 8
a.m. and 8 p.m. Also, the 7% policy limiting class offerings for 4 or more credit hours will
continue to be enforced. Courses outside that time block are NOT subject to the restriction and
may have unlimited offerings.
Small departments are defined as those offering 30 or fewer sections and may follow the Class
Distribution Rule for Small Departments:
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o
May offer 2 classes during the restricted 6.25% or 7% limit. These departments must still
do their best to distribute their classes evenly across the day and throughout the week, or
make arrangements to work with other departments.
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Time Block Schedule
1. Break times, if any, are included in the time blocks.
2. Classes scheduled off time blocks will be roomed last.
3. M = Monday T = Tuesday W = Wednesday R = Thursday F = Friday S = Saturday U = Sunday
*If a class meets once a week, departments should either: a) try to schedule the class on Friday; or b) offer another one-day-a-week class on a
complementing day, eg., MW or TR.
Credit Hours
# Days/Week
# Lecture Min/Wk
# Lecture Min/Day
# Break Min/Day
3
3
MWF
3
2
TR and MW
3
1*
4 or 1 or 2
4
1* 2
M-S
4
3
Usually MWF
150
50
0
150
75
0
150
150
20
200
50
0
0600 - 0650
4
1*
5
3
Usually MWF
5
2
M-S
200
70
0
4 or 2
2
1*
Usually MW or
TR
200
100
10
200
200
30
250
85
0
250
125
10
0800 – 0850
0800 - 0910
0800 - 0950
0800 - 1150
800 - 925
0800 - 1015
1000 – 1050
0930 - 1040
1000 - 1150
1100 – 1150
1100 - 1210
0600 - 0650
0700 - 750
0630 - 0745
0800 – 0850
0800 - 0915
1000 – 1050
0930 - 1045
1100 – 1150
1100 - 1215
0700 - 750
0800 - 1050
1100 - 1350
1100 - 1315
1200 -1350
1300 - 1350
1230 - 0145
1400- 1450
1400 - 1515
1600 - 1650
1530 - 1645
1400 - 1650
1700 - 1950
Weekend
Classes
1300 - 1350
1230 - 1340
1400- 1450
1400 - 1510
1400 - 1550
1600 - 1650
1530 - 1640
1600 - 1750
1700 - 1750
1700 - 1810
1700 - 1750
1730 - 1845
1900 - 1950
1900 - 2015
1900 - 1950
1830 - 1940
2000 - 2050
2030 - 2145
2000 - 2050
2000 - 2110
3 Credit Class FS.
Select any FS 1 hour
and 15 minute time
block.
Friday
1730 – 1845
1900 – 2015
2030 – 2145
Saturday
0800 – 0915
0930 – 1045
1100 – 1215
1230 – 1345
1400 – 1515
1000 - 1125
1200 - 1550
1200 - 1325
1400 - 1525
1600 - 1950
1400 - 1615
1600 - 1725
1700 - 1915
1800 - 1950
1800 - 1925
2000 - 2150
2000 - 2125
3 Credit Class S Only
0800 – 1050
1200 – 1450
 The correct Session Type for a WEEKEND class is “W” (Weekend).
 Weekend classes are defined to be classes scheduled at 5:00 pm or later starting on Friday evening through Sunday.
In addition to these time
blocks, many other
combinations including
Sundays, are possible.
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CLASS CANCELLATION PROCEDURE:
Having a clear and consistent procedure for class cancellations will ensure that students are informed and
department course offerings are current. Also, this procedure will allow for proper billing and financial aid
packaging. This procedure should be used after registration begins.
The Academic Department:
1.
Adds Approval Code of "CL" - Class Cancelled - in the ‘Special Approval’ Field in SSASECT. (This
prevents additional students from registering.)
2.
Submits the completed and signed "Class Adjustment Form" form to their Dean's Office. This form is
available on the Registrar's webpage.
3.
Sends email to students indicating that the course has been cancelled with the following text:
“The section of [CLASS NAME] ([COURSE PREFIX AND NUMBER] Section [XXX]) in which
you enrolled for [TERM] has been cancelled. You may wish to review available sections and
register for another class.”
4.
If the course is crosslisted, the department owning the course must contact the other departments so they
may cancel their course and contact their students.
The Dean's Office:
Send an email to Brad Pepper - pepperb@msudenver.edu (with a CC: to Eriks Humeyumptewa
(humeyump@msudenver.edu) in the Registrar's Office informing him of the class that has been cancelled:
Email subject line: CLASS CANCELLATION [TERM]
Email body: MUST contain the CRN, Subject, Course # and
Section # (Ex: 50123 ACC 2010, Sec. 3)
Staff in the Registrar's Office:
Processes the cancellation in schedule.
The Student:
Is informed through ConnectU Personal Announcement when one of their classes is cancelled. If they wish to
add a replacement class they should review available sections or seek academic advising.