Form: TAUT
Fees & Expenses Claim Form
Courses with taught elements
UPS1 Amended
Please type into this form, then print, sign and attach receipts (where appropriate). An electronic version is available at:
http://www.admin.cam.ac.uk/offices/education/examiners/index.html
Return this completed form to the Degree Committee or Department that has appointed you for authorisation. Payment will
be made by the Fees & Funding Team upon receipt of the authorised form from the Degree Committee or Department.
Please make ONE CLAIM ONLY per course. Officers of the University of the Cambridge University are not eligible to receive a
fee or expenses for acting as an Examiner or Assessor (with the exception of Associate Lecturers who do not receive a stipend).
External Examiners will not be paid until the Student Registry is in receipt of the Examiner’s report.
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CLAIMANT DETAILS
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Surname*
House Name
Forename 1*
Number/Street*
Title*
Local Area
Date of Birth*
(DD/MM/YYYY)
Town*
NI Number*
County
Gender (circle)*
M / F / Undisclosed
Country
Email Address*
Post Code
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EXAMINATION DETAILS
-----------------------------------
Name of candidate/course of study*:
Dept. of candidate/course of study*:
Date(s) of Examination:
Examination
conducted (delete as
appropriate:
University of Cambridge
elsewhere
* indicates mandatory fields
Indicate the Fee(s) you wish to claim in the right-hand column. If you would like the Department or Degree Committee
which appointed you to complete the Fee(s) section, leave this column blank.
Final M.B. Examination, each Part
Examiner
External Examiner (additional payment)
Each half day after the 1st day in clinical, oral, or practical exams
Each half day after the 1st day examining in Cambridge
£145
£145
£70
£145
Final Veterinary Examination, each Part
Examiner
External Examiner (additional payment)
Each half day after the 1st day in clinical, oral, or practical exams
£130
£130
£70
Each half day after the 1st day examining in Cambridge
£130
Examinations for Postgraduate Diplomas in Legal Studies or International Law
Assessing a thesis
£70
Fees as stated in University of Cambridge Statutes and Ordinances ww.admin.cam.ac.uk/univ/so/2011/chapter03section10.html
Last Updated: December 2014
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Fees & Expenses Claim Form
Courses with taught elements
Form: TAUT
UPS1 Amended
Dip. in Conservation of Easel Painting and Economics, Dip. and Cert. in Modern and Medieval Languages, Advanced Dip. in
Theology and Religious Studies, Cert. of Postgraduate Study, Cert. in Humanities Computing for Languages, and PGCE
Examiner
£110
Assessor
£55
External Examiner
£600
Marking answers to a complete written paper of at least 3 hours
£9 each
Marking answers to a complete written paper of 2 hours
£5 each
Marking answers to a complete written paper of less than 2 hours
£4 each
Assessing a dissertation or thesis
£20 each
LL.M., M.B.A., M.Ed., M.Fin., M.A.St., Mus.B., Qualifying Exam in Theology for Ministry, and Examination in Law for
European students
Examiner
Assessor
External Examiner
Marking answers to a complete written paper of at least 3 hours
Marking answers to a complete written paper of 2 hours
Marking answers to a complete written paper of less than 2 hours
Assessing a dissertation or thesis
£110
£55
£600
£9 each
£5 each
£4 each
£20 each
M.Phil. (taught ONLY)
Examiner
External Examiner
Marking written paper(s) or other written work
£110
£600
£10 each
Assessing a dissertation or thesis
£70 each
M.Mus.
Examiner or Assessor
External Examiner
£110
£600
Marking to a complete written paper or other written work
£10 each
Assessing a dissertation or thesis
Examiner of a compulsory practical component
£70 each
£150
Assessor of an optional practical component
£75
M.Res.
Examiner or Assessor
External Examiner
£110
£600
Marking a complete written paper or other written work
£10
Assessing a dissertation or thesis
£70
If you wish to ‘waive’ your fee and have it paid to your employing University, complete the ‘Fee Waiver’ form, which can be
found at http://www.admin.cam.ac.uk/students/studentregistry/staff/exams/examiners/fees_waiverform.doc and enclose it
with this form.
Last Updated: December 2014
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Form: TAUT
Fees & Expenses Claim Form
Courses with taught elements
-----------------------------------
EXPENSES
UPS1 Amended
-----------------------------------
Please ensure your expense claims are within allowable limits (see Section 2 of attached guidance).
Description
Travel
Cost
Subsistence
Other
Total Expenses
--------------------------------University of Cambridge Payroll
PAYMENT DETAILS
---------------------------------
If you are paid via University of Cambridge payroll, provide the Employee Number from the centre of
your payslip. You will be paid with your monthly salary. Do not complete the bank details section
below. Note that your fee payment is subject to tax and NI.
Please provide the last 4 digits of your bank account number used by Payroll.
Employee Signature: ______________________________________
Date____________________
Bank Details (non-UK bank accounts only)
Please attach bank details required to make international payments as supplied by your bank. This should include IBAN and
BIC/SWIFT numbers for EU accounts and a SWIFT and Routing Number for US accounts. This information can also be found on
statements or through on-line banking which you can print or scan and attach to this form. Hand written details cannot be
accepted.
Bank Details (UK bank accounts only)
Bank Name*
Branch
Sort Code*
Account Number*
Roll Number (if applicable)
Self Employment Declaration for ‘Higher’ degree examiners who are not members of Cambridge University staff
I acknowledge and declare that:
 I will be wholly responsible for any liability and payment of tax arising from these payments.
 I will abide by university policies including but not limited to those governing health and safety and dignity at work and
comply with reasonable requests as regards compliance with such policies. I consent to the holding and processing, both
electronically and manually, of my personal data for the purposes of the administration purposes and for compliance with
applicable laws.
 I have obtained any licences or consents required for the use of third party materials in the provision of the Services.
 I will keep confidential now and in the future all matters relating to the University, its research, its students and its business
except insofar as those matters are already in the public domain.
 This appointment for services does not confer on me any right to sick pay or holiday pay, or any other employment or
workers’ rights.
 This appointment is terminable by the University on seven days written notice.
Claimant Signature: ______________________________________
Date____________________
Return this form to the Degree Committee or Department/Faculty that has appointed you for authorisation.
________________________________________________________________________________________________________________________________________________________________________
For office use only:
Dept/ Degree Committee Authorisation – this section must be completed before returning to the Student Registry
Degree Committee/ Department Name:
Confirm total fee amount
£
Name of Contact (Block Capitals):
Email of contact:
Signature:
Date Approved:
Last Updated: December 2014
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Fees & Expenses Claim Form
Courses with taught elements
Form: TAUT
UPS1 Amended
Notes for completing Payment of Fees & Expenses Application Form
1. Eligibility for payment of fees
Teaching Officers of the University of the Cambridge University are not eligible to receive a fee or expenses for acting as an
Examiner (with the exception of Associate Lecturers who do not receive a stipend). External Examiners will not be paid until the
Student Registry is in receipt of the Examiner’s report.
2. Guidelines for the Repayment of Expenses
Expenses within guidelines are repaid in full. Examiners are asked to cover and reclaim expenses, providing receipts with this
form. Reimbursements for expenses above the limits set out below or submitted without receipts are not guaranteed without
prior approval.
a)
Travel Expenses
Examiners are required to use the most cost effective form of transport.
External Examiners may claim travel expenses to cover their transport between their normal place of residence and Cambridge
(or, if the examination is held elsewhere, the location of the examination) as outlined below.
Internal Examiners required to travel from Cambridge, when the oral examination is held elsewhere, may claim travel expenses
as outlined below.
Rail: Claims may not exceed the return fare at the best pre-booked standard rate available between the Examiner's normal place
of residence and Cambridge (or the examination location, if held elsewhere). Tickets should be for second class travel.
Car: Travel expenses may be claimed at the rate of 45p per mile up to 10,000 miles and 25p per mile thereafter.
Taxi: Long distance taxi fares from airports (ie Stansted, Heathrow) cannot be claimed from central resources.
Air: External Examiners from outside the UK and those from certain parts of the UK may claim return economy airfares. It is the
responsibility of the Degree Committee to seek pre-authorisation for Overseas (non EU) travel from Catherine Maxwell at the
Student Registry. Her permission must be attached to the claim.
b) Subsistence
Subsistence expenses may be claimed at the rates below. No payment may be made in respect of a day or night on which an
Examiner's absence from his or her normal place of residence is unnecessary. All claims must be supported by a receipt.
The current maximum rates to cover expenses actually incurred are as follows:
For part of a day including lunch
For part of a day including dinner
For part of a day including lunch and dinner
For bed and breakfast
£ 8.75
£21.00
£29.75
£99.00
or the amount
actually
spent, whichever
is less
NB: Internal Examiners:



Expenses cannot be claimed for entertaining students or supervisors, under any circumstances.
Entertainment expenses cannot be claimed for members of an MPhil Examination Committee except for the personal
expenses of the External Examiner
If the Internal Examiner entertains the External Examiner over a meal, this may be claimed at the ‘dinner’ rate of £21
per examiner. When submitting a claim for entertainment expenses for another Examiner, please give details of
persons included in the claim and make an appropriate reduction for any part of the bill not eligible to be reimbursed.
External Examiners requiring overnight accommodation are advised to consult the Head of the appropriate Department/Faculty
as it may be possible to arrange accommodation in a College or at certain hotels at which the University has negotiated a
preferential rate. Accommodation costs should not exceed one night in normal circumstances.
c)
Other Expenses
Claims may be made for any reasonable expenses incurred by an Examiner in the undertaking of their duties; e.g. costs of
postage, printing and the typing of reports.
If you require advice about the nature and level of fees and expenses to be claimed, please contact the Student Registry:
feeandexpenseclaims@admin.cam.ac.uk
Last Updated: December 2014
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