…Learning, Thriving, Leading
This handbook is designed to answer questions about the Colorado School for the Deaf and
the Blind (CSDB) preschool programs and its operating procedures.
The preschool program at CSDB is licensed by the State of Colorado, Department of Health
and open to preschool-aged children who have vision and/or hearing loss. CSDB policies are
available on the CSDB website, www.csdb.org.
Vision Statement
CSDB…Learning, Thriving, Leading
Mission Statement
The Colorado School for the Deaf and the Blind provides children and families statewide
with comprehensive, specialized educational services in safe, nurturing environments. We
empower learners to become self-determined, independent contributing citizens within
their communities.
Philosophy Statement
CSDB believes that a high quality early education program provides a safe and nurturing
environment that promotes the physical, social, emotional, cognitive and language
development of young children. To accomplish this, staff will provide developmentally
appropriate services for all children enrolled in the preschool programs.
Parents are encouraged to communicate frequently with their child’s preschool teacher with
the goal of having the teacher maximize her time engaging your child in learning activities,
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please leave phone messages or emails for the teacher during the school day. Your child’s
teacher will return your call between 3:30 and 4:00 p.m. or between 7:45 and 8:30 a.m. If
you have an emergency situation, please contact the front office at 578-2100 and a message
will be sent to the teacher as soon as possible. Questions about the program or their child’s
progress should be directed to the teacher. If the answers to the questions have not
adequately addressed by the teacher, the next person to communication with should be the
teacher’s direct supervisor, the Director of Curriculum, Instruction, and Assessment. If
your concerns have not been adequately addressed, an appointment with CSDB’s
Superintendent can be scheduled.
Parents must let your child’s teacher know if your address or phone number have changed
as soon as possible.
Age and Individual Appropriateness of Activities in the Preschool
Children develop in predictable sequences of growth during the first nine years of life;
however, individual variations in developmental needs and abilities are experienced. Each
child is a unique person with an individual pattern and timing of growth. Each child has
an individual personality, learning style, and family background. Both the curriculum and
interaction with adults must be responsive to the individual differences in the
developmental needs of children enrolled in the preschool.
Learning in young children is the result of interaction between the child’s thoughts and
experiences with materials, ideas and people. The CSDB Preschool Program will provide
experiences that will match the child’s developing abilities, while challenging his/her
understanding and interests. Play is a child’s “work” and is the way children learn about
themselves and the world around them.
Assessing Learning Needs
Students with disabilities must be included in state and school-wide assessments or
alternative assessment with appropriate accommodations. Any Individualized Education
Program (IEP) developed for a student with disabilities will specify whether the student
will participate in state and school-wide assessments or whether the student will take
alternative assessments. The child’s IEP will also include a statement of appropriate
accommodations necessary to measure the student’s abilities and needs. Refer to CSDB
policy, School and State Program Assessments, Policy ILBA/ILBB.
Program Admission
Admission to the preschool programs in the Early Education Center (EEC) is based on the
following criteria in order of priority.
 Children who are deaf/hard of hearing or children who are blind/visually
impaired with documented sensory losses and whose primary impact of the
disability is on vision or hearing functioning
 Siblings of current CSDB students who are deaf/hard of hearing or siblings of
current CSDB children who are blind/visually impaired
 Siblings of children who are deaf/hard of hearing or siblings of children who are
blind/visually impaired
 Children of adults who are deaf/hard of hearing or children of adults who are
blind/visually impaired
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Children of grandparents who are deaf/hard of hearing or children of
grandparents who are blind/visually impaired
Typical hearing peers or typical sighted peers
If the appropriate program is at capacity, a wait list will be established. Movement within
the wait list will take place based on the above criteria in order of priority, at the discretion
of the Preschool Director and Preschool administrator. Children enrolled in the preschool
program who are typical hearing peers or typical sighted peers may be asked to give up
their place in the program for children who meet the criteria of a higher priority. The child
asked to give up his/her place in the program will be placed on the wait list and given
higher priority within the typical hearing peer group or typical sighted peer group on the
wait list.
Children who are enrolled in the program as peers cannot have a current IEP within the
sending school district, nor can they be receiving any private therapies. Children who are
peers are also subject to a 30 day diagnostic period during which the program staff
determine if the children are an appropriate match for the program.
Program Tuition Fees
Tuition fees will be charged and collected for the following groups:
 Siblings of children who are deaf/hard of hearing or siblings of children who are
blind/visually impaired
 Hearing children of adults who are deaf/hard of hearing or children of adults who
are blind/visually impaired
 Hearing children of grandparents who are deaf/hard of hearing or children of
grandparents who are blind/visually impaired
 Typical hearing peers or typical sighted peers
Tuition fees will be charged for the number of days enrolled in the preschool program
regardless of the number of days the child actually attends the program.
 1-2 days per week will be charged $30.00 per week.
 3-4 days per week will be charged $60.00 per week.
Fees are billed monthly and are due within 30 days after the date of invoice. After 30 days,
the invoice becomes past due and the child may be required to forfeit his/her place within
the preschool program if the overdue fees are not paid.
Enrollment and Registration Procedures
A child must be determined to have a hearing and/or vision loss through his/her school
district’s Child Find Program and must be eligible to receive special education services
through the IEP process.
A request for enrollment must be made to the CSDB Special Education Director and an
IEP, including current assessments, provided with registration papers. Before a child
attends the preschool program, CSDB must receive:
 Emergency information & medical treatment forms
 Current physical (which must be renewed each year)
 Immunization record
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Registration Form
Photo Permission Form
Current eye report if appropriate
Withdrawal from Program
Parents should let the preschool teacher know if their child will be leaving the program at
least one week in advance of departure so the teacher will have time to gather information
about the child’s educational progress for the student’s next school. If a child misses ten
days or more during the school year, a child study meeting with the parents and
representative of the school district of residence will be held to determine whether a
different placement should be considered.
Class Schedule
Preschool class is offered Monday through Thursday from 8:30 to 11:30 a.m. If necessary,
an afternoon class is offered Monday through Thursday from 12:30 to 3:30 p.m. Additional
classes will be established and times may vary based on the number of students enrolled in
the program and the established student- teacher ratio. Notification of changes in class
times and/or days will be provided to parents as soon as possible after decisions are made.
CSDB provides a school calendar of events and closures due to holidays, in-service
trainings, and school breaks. This calendar is also available on the CSDB website,
The best time to call the preschool classroom is from 7:45 – 8:30 a.m., or 3:30 – 4:30 p.m. to
minimize classroom disruption. CSDB staff are encouraged to return phone calls, emails
and texts within 24 hours of receipt.
Sign In and Out
Parents, preschool staff, or district bus staff must sign the child in and out when dropped
off and picked up. Parents must sign in and sign out using their first and last names and
the times the child was brought in and picked up from the preschool staff. This
documentation is required to meet licensure requirements and for the safety of the
Pick Up and Drop Off
Children will be dropped off at the bus lanes located on High Street. All children will be
met by members of the preschool team. The preschool staff will bring the children to the
classrooms. Children will be with the preschool team and within “line of sight” supervision
throughout the day.
If a child is dropped off late, the parent will need to go to the Administration Building
located on Institute Street. After signing in with the receptionist and receiving a visitor’s
badge, a security guard will escort the parent and child to the Early Education Center
(EEC). Children must not be “dropped off” at the front desk or at the preschool without
making sure the preschool staff are in the Early Education Center.
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If a child is picked up during regular preschool hours, the parent will need to first go to the
Administration Building and follow the same procedures listed above. Only authorized
individuals are allowed to drop off and pick up children.
Early/Late Drop Off and Pick Up
Children will be allowed in the drop off area no more than 5 minutes prior to the start of
class. Parents are required to pick up their child at the bus lanes promptly at the end of
class. If early drop-off and late pick-up happens more than two times, the Preschool
Director and the Preschool administrator shall be informed. Contact with the family will
If a child remains at the EEC 30 minutes after the end of class time and no one can be
reached concerning the pick-up of the child, the Preschool Director and Preschool
administrator will be informed and at the discretion of the director or administrator, the
Department of Human Services will be contacted.
Authorization to Pick Up Child
Students will only be released to the properly designated individuals listed on the
Emergency Information Sheet. A child will never be released to a person who is not
authorized on the Emergency Information Sheet, unless there are unusual circumstances
that arise and all safety precautions have been addressed to ensure the child is
protected. Parents must submit a written authorization for changes to the authorization
Individuals not known by the staff who are attempting to pick up a child are required to
show staff a government issued photo identification. Staff will check the Emergency
Information Sheet to see if the person is permitted to pick up the child. Staff will also
verify the photo identification. CSDB employees are responsible for ensuring each child is
released only to the proper parent/guardian or to a person listed on the authorization form.
In the case of an emergency and no pre-authorization in writing, a person attempting to
pick up a child will be referred to the Preschool Director and to an appropriate
administrator to make a determination about whether the child’s safety is jeopardized.
Parents who would like a sibling under the age of 18 years to pick up a child must make
special arrangements with the Preschool Director or the Preschool administrator. Either
parent may pick up a child unless CSDB possesses a copy of a court order restricting
custody/visitation. In the case of restricted custody, CSDB security will be notified if a
non-custodial parent attempts to pick up a child and the police will be called.
Parent Emergency Information Changes
Parents are asked to notify their child’s teacher immediately when there are any changes to
the contact information, such as a new home address, home phone number, work number,
email address, cell phone or pager number. It is also important to have an alternate person
to contact if a parent cannot be reached in an emergency. Each child’s emergency
information and medical treatment permission forms are taken with staff on all emergency
drills and evacuations.
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For the purpose of this handbook, visitors include parents and volunteers in addition to
other visitors. All visitors must go to the CSDB front desk in the Administration Building
to sign in and obtain a visitor’s badge in order to be on campus. Visitors must show a
government issued photo identification. If the visitor refuses to give the required
information and identification, the visitor must leave the premises. If the visitor refuses to
leave, the police will be called immediately. All visitors must sign in upon arrival at the
Early Education Center also.
Parent and community volunteers are an important part of our preschool programs.
Parents are encouraged to participate by volunteering as a helper. Helpers may assist in
the classroom or help with other work in an alternate location. Parents who are a helper
are required to make alternative childcare arrangements for any siblings during the time
they volunteer. Parents volunteering in the classroom are also required to sign in on our
visitor sign-in sheet. Parents will need to contact CSDB’s volunteer coordinator to learn
about volunteer procedures to obtain prior approval before becoming a volunteer. We follow
CSDB policy, Volunteer Program, Policy IJOC.
When parents desire to observe their child participating in classroom activities, parents are
asked to make an observation appointment with the preschool teacher to avoid having
several parents observing at the same time and become a distraction to the children.
Parents are encouraged to observe for thirty minute periods or less to avoid distracting the
children from their learning opportunities. Parents are also asked to sit to the side or back
of the classroom and be an observer of the instructional environment. Sitting in the
“learning circle” or at a table with your child does not encourage your child to participate
independently in the learning activities. A parent can observe more of their child’s
independent engagement in activities by being a quiet observer of the learning
environment. When parents visit the classroom for an observation, please make other
arrangements for other children to minimize disruptions to learning in the classroom.
Observers in the EEC may be asked to use the observation room to minimize the classroom
Classroom Events
Parents are encouraged to attend special classroom events. This is a special time for the
parents to share with their child. Parents should make alternate childcare arrangements
for siblings or children other than the student unless specifically allowed by the classroom
teacher. If siblings and other children are allowed, it is the responsibility of the parents to
monitor the activities of these children who are not CSDB preschoolers.
Classroom Management
Preschool staff establish rules that promote self-discipline, safe behavior within the
preschool setting and provide alternatives to unacceptable behavior, including positive
responses for acceptable behavior. Preschool staff are committed to providing a caring and
nurturing environment in which children can develop their individual personalities. If a
child engages in dangerous activities after various interventions have been tried, the
teacher may separate the child from the group for a determined time. In extreme cases, the
school will contact parents in an attempt to work together to resolve the problem.
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Washing Hands and Preschool Materials
To prevent the spread of germs in an environment where students with special needs may
be medically fragile, frequent and thorough hand washing is the most important means to
prevent the spread of disease both for teachers and children. Teachers’ and students’ hands
will be washed upon arrival in the classroom, before and after food is handled, after each
child assisted toileting event, wiping noses, or administering first aid. Tables are sanitized
with a disinfectant before and after snack and at the end of each class session.
Toys placed in a child’s mouth are removed from the play area and placed in a receptacle
inaccessible to the children. The toys are washed at the end of the preschool day.
Sunscreen Application
If a parent wants a child to wear sunscreen at any time, the parent must provide the
sunscreen and label it with the child’s full name. The parent must also sign and check the
box on the student health appraisal form indicating the preference about sunscreen
Medical Restrictions for Attending Preschool
According to state licensing requirements and for the protection of children attending the
preschool program, your child must be kept home if he/she shows any of the following
 An oral temperature of 99 degrees or higher
 Intestinal problems with diarrhea or vomiting
 An undiagnosed rash
 Sore or discharging eyes or ears
 Yellow/green nasal discharge
 Productive cough
If your child becomes ill at school or shows any of the listed symptoms upon arrival at
school, you will be contacted to pick up your child from preschool as soon as possible.
The regulations of the State Department of Public Health and Environment indicate the
following communicable diseases must be reported to the health department if a child
comes to school with the disease:
 Whooping Cough
 German or regular Measles
 Mumps
 Chicken Pox
 Pink Eye
 Diphtheria
 Pinworms
 Scarlet Fever
If a child has any of the diseases listed above, the child may not attend the programs of
CSDB until the child’s doctor provides a note clearing the child to return to school. The
preschool should be informed immediately of the child’s diagnosis.
Annual Medical Requirement
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According to the Department of Human Services regulations, parents of each child enrolled
in a preschool must provide a current physical exam dated and signed by a physician along
with proof of all immunizations the child has received prior to the child attending the
program. Physical examinations are considered current for one (1) year from the date of
the exam. The physical form must be updated two weeks prior to the expiration date for
the child to continue in the program. Preschool staff will provide the physical form for you
to take to your child’s doctor when you register your child. If a new physical is not obtained
before the required date, your child may not attend the program until a new physical is
provided. Tuition fees will not be waived during this time.
Administering Medication
To ensure safe and accurate administration of routine medication to all children enrolled in
preschool, a CSDB nurse will delegate and supervise the administration of medications.
Nebulized medication, emergency seizure medications/procedures and emergency injections
(Epi-Pen) require an individualized health care plan completed by a CSDB nurse.
If a child needs to take any medication (prescription or over-the-counter) during school
hours, the following procedure is followed:
1. Medication must be kept in the original labeled bottle or container
2. Prescription medication must contain the original pharmacy label that lists the:
o Child’s name
o Prescribing practitioner’s name
o Pharmacy name and telephone number
o Date the prescription was filled
o Expiration date of the medication
o Name of the medication
o Dosage
o How often the medication is to be given
o Length of time the medication is to be given
3. A medication order is completed and signed by the physician stating the dosage and
the specific times the medication is to be given to the child, is kept in the CSDB
Health Care Office. The staff member who administers the medication must
complete a medication log after each dosage is given.
4. All medication will be stored in the Health Care Office, with the exception of
Epi-Pens, which will be kept in a locked cabinet in the preschool for immediate
Immunization Exemptions
Children whose parents have signed an immunization exemption may be enrolled in
preschool. In the event staff receive a report of a student having a communicable disease,
parents of children with immunization exemptions are required to keep their children at
home during the outbreak or incubation period of the disease.
If a Child Becomes Ill While at Preschool
If a child becomes ill while in class, preschool staff will take the child to the CSDB Health
Care Office to be assessed. The CSDB Health Care Worker, Preschool Director, or the
Preschool administrator will make the decision whether to call the parent or the emergency
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contact based on the child’s status. If necessary, the child may be required to stay at the
CSDB Health Care Office until the parents arrive. Parents should arrange for their child to
be picked up immediately. A preschool staff member will stay with the child until a parent
arrives. If the parents are unable and/or unavailable to pick up the child and alternate
arrangements for pick up cannot be made, the Department of Human Services may be
Lost Child Procedure
Children are supervised by staff at all times; however, in the rare event that a child
becomes lost or separated from a group, all available staff will look for the child. If the child
has not been located after a search of the EEC building and surrounding grounds, the
Preschool Director and an appropriate administrator will be notified and the parents will be
Injury Reporting
If a child is hurt at any time, the Preschool Director and the Preschool administrator will be
notified. A CSDB incident report will be completed by the person who witnessed the
accident. The teacher must also be informed if the teacher did not witness the accident.
The Preschool Director will determine if the parents should be contacted immediately or if
the injury is minor enough to wait until the child is picked up from class to inform the
parents. Parents will receive a copy of the student incident form. Refer to CSDB policy,
Accident Prevention/Accident Report, Policy EBB/EBBB.
School Closure
In the event CSDB is closed due to weather or other conditions, preschool will be cancelled.
CSDB closures will be listed on local television, radio stations and on the CSDB website. If
a late start is necessary, there will be no morning preschool for the day. The afternoon
class will meet as scheduled.
If it becomes necessary to dismiss school early at CSDB, local radio, television stations, and
the CSDB website will provide information about the closure. Parents should make
arrangements for their children to be picked up immediately. In the event of early
dismissal, preschool staff will be responsible for all children on campus until they are
released to a parent, guardian, or other designated person.
If your home school district is providing transportation to/from CSDB and the home district
has a delayed start or cancellation but CSDB is open, you may choose to drive your child to
school or keep your child home. Please do not send your child on the delayed bus. A child
arriving at school more than 30 minutes after the class begins has much difficulty
transitioning into the middle of the school day.
Evacuation Procedures
Exit directions from the preschool are posted in each classroom. The preschool teachers will
bring their classroom backpack with supplies and the class emergency notebook that
includes the student’s contact emergency information.
In the event of a fire or practice drill, staff will lead all children out of the building
via the safest escape route.
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In the case of a tornado warning or practice drill, all teachers and children will go to
the designated area and follow the procedures posted in the classroom for that
In the event CSDB must be evacuated due to an on-site threat, the preschool
teachers should evacuate all students according to the individual school evacuation
School Lockdown Procedures
In the event that CSDB must go into a lockdown, the following steps will be taken and the
staff will refer to Building Lockdown Procedures in the crisis management guide.
The Superintendent or designee will be notified by authorities.
Staff will be notified of the lockdown by phone and/or banners.
The preschool teacher shall bring their classroom backpack with supplies and the
class emergency notebooks that includes the student’s contact emergency
The electronic lock system will be used to lock all exterior doors.
The building crises coordinator will verify all doors are latched.
Staff and students will move away from windows and exterior doors.
Staff and students will convene in the parent room.
Staff will wait until they are notified by phone and/or banners of the next steps or
that the lockdown procedure has been completed.
Photographs of Children
At registration, all parents are asked to sign a permission form for photographs that are
taken of their children to be used for educational purposes. Parents are not allowed to take
pictures of groups of children in the preschool without prior permission from the parents of
the other children. Staff are not allowed to take pictures of groups of students in the
preschool and then give the pictures to other parents without permission from a parent for
each child included in the picture. Pictures of a single child can be taken and given only to
that child’s parents.
Toys from Home
Please do not bring toys from home. CSDB is not responsible for lost or stolen property.
Preschool staff will try their best to assure the best care for a child’s belongings; however, it
is a safer practice to leave the toy at home or in the car when the child comes to school.
Each child has an individually labeled space where clothing and a backpack are kept.
Children are more comfortable when wearing play clothes and are able to independently
manage their clothing needs by themselves during class time. Parents are encouraged to
dress their children in closed toe footwear for safety as well as comfort. All garments,
including outer garments (coats, hats, gloves) should be clearly marked with each child’s
first and last name.
A complete set of extra clothing, including underwear, shoes and socks, are required to be
available at school each day. These items will be placed in a plastic box labeled with your
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child’s name. Parents are responsible to ensure there is always a complete change of
clothing including shoes at the preschool. Extra clothes are sometimes needed after
toileting accidents, spilled beverages, or playing at the water table. Also, bring an
appropriate change of clothing when seasons change so children will be comfortable
indoors or outdoors.
Outdoor Activity Clothing
Outside playtime is scheduled each day to provide opportunities for children to develop
gross motor and socialization skills. Parents are asked to dress your child appropriately for
outside play according to the season. Parents are also asked to put additional outerwear for
weather changes in the backpack, including boots, mittens and a hat during colder weather.
In the event of excessively hot or cold temperatures or any other adverse weather condition,
the children will remain inside the building instead of having outside playtime.
Diapering and Toilet Training
One of the guidelines for admission to the preschool is that children must be toilet trained
prior to enrollment in the preschool, with the exception of children with additional special
needs. We realize occasional accidents will happen, so parents are asked to provide a
complete change of clothing including shoes and socks. Your child’s clothing will be
changed and the soiled clothing/shoes will be sent home in a plastic bag to be washed.
Parents are responsible to ensure there is always a complete change of clothing at the
preschool. Please check your child’s clothes box frequently to ensure there are appropriate
extra clothing for the current weather season should an accident occur.
Children who have been identified with special needs may have toilet training considered
as part of their IEP and a program of toilet training will be initiated as appropriate.
Parents are asked to provide disposable diapers or pull-ups and baby wipes, if toileting is a
goal for your child.
Newsletter and Website
Teachers will communicate with parents on a regular basis. Information will be provided to
inform parents of upcoming events such as class pictures, classroom activities, school
breaks and upcoming schedule changes. Parents are encouraged to review the information
communicated. Information related to school and classroom activities will also be posted
inside the classrooms and on the CSDB website, www.csdb.org.
Progress Reports and Conferences
Written reports regarding your child’s progress are provided four times during the school
year. These reports are only provided for students who are working to meet IEP goals.
Parents are encouraged to discuss their child’s progress and/or development with the
teacher. Scheduling an appointment with the teacher will ensure adequate time and
Television/VCR Policy
CSDB’s Early Education Center allows viewing of TV or video materials in the classroom
for educational purposes only. The Preschool Director or Preschool administrator must
approve materials prior to use in the classroom to assure appropriateness of content.
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The CSDB preschool programs are “nut free”. Parents pay a monthly snack fee of $8.00 per
student. Payment can be made by cash or check/money order made out to CSDB. The
preschool teacher will collect snack fees at the beginning of each month. Please inform your
child’s preschool teacher if your child has a specific dietary restriction. In some cases, you
may be asked to provide a snack each day to meet their dietary needs.
Food items provided by parents must be pre-packaged and purchased from a grocery store,
according to the Department of Health regulations. These regulations provide information
about healthy snacks. Please refer to the attached list of healthy snacks.
Parents of children celebrating birthdays may provide a healthy special snack to be eaten
during snack time. The pre-packaged snack guidelines must be followed. No other party
items may be distributed. Arrangements should be made with the teacher in advance.
The Colorado Department of Human Services, Division of Child Care licenses our Early
Education Center. The current inspection report, the Health Department inspection report,
and the Fire Department inspection report are on file at the Early Education Center and
available to parents for review upon request.
In the event of any concerns regarding suspected licensing violations, parents or staff may
contact the State Department of Social Services located in Denver, Colorado to make an
official report.
Colorado Department of Human Services
Division of Child Care
1575 Sherman Street, First Floor
Denver, Colorado 80203-1714
1.800.799.5876 – toll free
Child Abuse
The Department of Human Services manual states: “Any caregiver or staff member in a
child care facility who has reasonable cause to know or suspect that a child has been
subjected to abuse or neglect or who has observed the child being subjected to
circumstances or conditions that would reasonably result in abuse or neglect must
immediately report or cause a report to be made of such fact to the county department of
social services or local law enforcement agency.”
In the event of suspected abuse or neglect concerning a child enrolled in the preschool
programs, the staff members are legally responsible for reporting the circumstances. Staff
shall notify the Preschool Director or Preschool administrator immediately of suspected
abuse or neglect. A written report will be submitted to the Preschool Director or Preschool
administrator. Refer to CSDB policy, Reporting Child Abuse/Child Protection, Policies JLF
and JLF-R.
The address and telephone number to report suspected child abuse is:
El Paso County Department of Human Services
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105 N. Spruce St.
Colorado Springs, CO 80903
719.444.5700 - day
719.475.9593 - evening
CSDB does not unlawfully discriminate on the basis of race, creed, color, sex, sexual orientation,
national origin, ancestry, age, religion, marital status, disability, and genetic information* in
admissions, access to, treatment, or employment in educational programs or activities in which it
*Nondiscrimination in relation to genetic information is applicable to employment
Colorado School for the Deaf and the Blind
33 N. Institute Street
Colorado Springs, Colorado 80903
719.578.2100 ● 719.578.2101 tty ● 719.578.2139 fax
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preschool parent handbook - Colorado School For The Deaf and