BUILDING EMERGENCY PLAN
Student Center
U NIVERSITY OF C ENTRAL A RKANSAS
EMERGENCY  MANAGEMENT  PLAN
Document Last Saved: 2016-02-08
Table of Contents
Plan Development and Validation .............................................................................................. 4
Record of Changes .................................................................................................................... 4
Introduction ................................................................................................................................ 1
Building & Administrator Information .......................................................................................... 1
Student Center Resident Departments ....................................................................................... 1
Building Emergency Team ......................................................................................................... 2
NIMS Compliance ...................................................................................................................... 2
Building Description ................................................................................................................... 3
Critical Operations ..................................................................................................................... 3
Hazardous Analysis and Mitigation Strategies ........................................................................... 3
Hours of Operation ..................................................................................................................... 4
Emergency Assembly Area (EAA).............................................................................................. 5
Building Safety Information ........................................................................................................ 6
Building Alarm(s) .................................................................................................................... 6
Automatic Sprinkler System.................................................................................................... 6
Emergency Lighting ................................................................................................................ 6
Fire Doors .............................................................................................................................. 6
Fire Extinguishers ................................................................................................................... 6
First Aid Kit ............................................................................................................................. 6
Manual Alarm Pull Stations..................................................................................................... 6
Emergency Assistance............................................................................................................... 7
Emergency Alert and Notification Systems................................................................................. 7
Student Center Evacuation Procedures ..................................................................................... 8
Campus Evacuation Procedures ...............................................................................................10
Sheltering in Place in Student Center ........................................................................................10
Student Center Tornado Safety and Shelter Areas ...................................................................12
Confronting Immediate Danger .................................................................................................12
Disruptive or Violent Students ...................................................................................................14
Behavioral Intervention Plan .....................................................................................................15
Student Center Building Emergency Plan
Page 2
BEP Responsibilities and Requirements ...................................................................................15
Training .....................................................................................................................................18
General Information ..................................................................................................................18
Term Definitions ........................................................................................................................18
Appendices ...............................................................................................................................20
Appendix A: Floor Plans ........................................................................................................20
Appendix B: Emergency Evacuation Map ..............................................................................23
Appendix C: Emergency Response Guidelines and Procedures............................................26
Fire ....................................................................................................................................26
Tornado .............................................................................................................................26
Hazardous Materials Emergency .......................................................................................26
Gas Leak, Fumes, Vapors .................................................................................................27
Power Outage ....................................................................................................................27
Flood..................................................................................................................................27
Active Shooter Incident or Other Act of Violence ................................................................27
Suspicious Person .............................................................................................................28
Suspicious Object ..............................................................................................................29
Bomb Threat ......................................................................................................................29
Medical Emergency ...........................................................................................................29
Earthquake ........................................................................................................................29
Student Center Building Emergency Plan
Page 3
Plan Development and Validation
1. Each UCA campus building must have a Building Emergency Plan (BEP) that outlines
procedures for use during emergency incidents. The Building Administrator or an
individual(s) designated by the administrator will develop the BEP and upon completion
submit it to the appropriate divisional Vice President and the UCAPD Office of Emergency
Management for review, distribution, and retention.
2. Once the plan is developed, it is to be reviewed and/or revised at least annually by June
30th or following any training, drill, exercise, or incident where the after action discussion
identifies corrective actions.
3. If there are no significant changes that warrant a BEP revision, document the annual review
below. Mail, email or fax (450-5728) a copy of this completed page to the UCAPD Office of
Emergency Management.
4. This BEP has been developed, revised, or reviewed by the following individuals:
Student Center
Type of Review
Prepared by:
Initial Submission
Annual Update
Hank Phelps
Building Administrator:
Date:
Hank Phelps
President, VP, or designee:
Date:
Ronnie Williams, VP for Student Services
Reviewed by:
Date:
Date:
UCAPD EMERGENCY MANAGEMENT OFFICE
Record of Changes
Change #
Subject or Page #
Entered by
Date
1
Building & Admin Info – page 1
H. Phelps
7/9/14
2
Building Emergency Team – page 2
H. Phelps
7/9/14
3
NIMS Compliance – Bldg Description – page 3
H. Phelps
7/9/14
4
Emergency Assistance – page 7
H. Phelps
7/9/14
5
SC Resident Departments – page 2
H. Phelps
8/15/15
6
Building Emergency Team – page 2
H. Phelps
8/15/15
7
NIMS Compliance – Bldg Description – page 3
H. Phelps
8/15/15
8
SC Evacuation Procedures – page 9
H. Phelps
8/15/15
9
Appendix B: Emerg. Evac. Map, 2nd floor
H. Phelps
8/15/15
10
Student Center Building Emergency Plan
Page 4
Change #
Subject or Page #
Entered by
Date
11
12
13
14
Student Center Building Emergency Plan
Page 5
Introduction
It is impossible to predict when and where a campus emergency may take place or the extent
and magnitude of such an emergency. The complexity of a campus like the University of Central
Arkansas requires the full support of its departments and staff to successfully implement an
Emergency Management Plan. The development, distribution, and familiarization of Building
Emergency Plans (BEP) are an integral part of the overall program.
Departments are expected to develop their own BEP for practical reasons. They best
understand the nature of their work, potential workplace hazards, the layout of their facility, and
special needs specific to their department (i.e. people with disabilities, research, animals, etc.).
The BEP is a way for your department/division to plan for potential emergencies; small
accidents, citywide disasters, power outages, hazardous material spills, fires, bomb threats, a
civil disturbance, or an earthquake. Advanced planning and a department BEP will help to
reduce the risk and loss of life. It is important that everyone working in the area is familiar with
the BEP.
Building & Administrator Information
Student Center
Building Administrator (BA):
Hank Phelps
BA Campus Address:
SC 206
BA Telephone #:
(501)450-3235
Alternate BA:
Monty Rowell
Alternate BA Campus Address:
Alternate BA Telephone #:
Email:
FAX #:
Email:
hankp@uca.edu
(501)450-5874
montyr@uca.edu
SC 206
(501)450-3235
FAX #:
(501)450-5874
Student Center Resident Departments
The following academic and administrative departments are located in Student Center:
Dept.
Dept. Emergency Coordinator
Phone
Room
Aramark Food Services
Connie Bartley
450-3226
SC 107
UCA Bookstore
Blake Ragan
450-3166
SC 104
Student Life Offices
Wendy Holbrook
450-3137
SC 207
Post Office
James Hayes
450-3115
SC 106A
KUCA
Steve Owens
450-3326
SC 001
Student Center Building Emergency Plan
Page 1
Dept.
Dept. Emergency Coordinator
Phone
Room
Student Center Admin.
Hank Phelps/Monty Rowell
450-3235
SC 206
Leadership Development
Steven Shook
852-0704
SC 001
Bear Card
Dave Robinson
450-5818
SC 104
Building Emergency Team
Each department with employees in the Student Center must appoint a Department Emergency
Coordinator who shall designate members of the Building Emergency Team. Team members
should be listed in this section. The Department Emergency Coordinators should assign
personnel specific duties to be performed during and immediately following an emergency.
Personnel with special expertise or training who could offer assistance when necessary should
also be identified – e.g. Search & Rescue, First Aid, CPR, HAM Radio Operators, etc.
Name
Emergency Responsibility /
First Aid Certification /
Emergency Specialization
Phone
Department
Room
Connie Bartley
Assist with evacuation
450-3226
Aramark
SC 107
Blake Ragan
Assist with evacuation
450-3166
UCA Bookstore
SC 104
Wendy Holbrook
Assist with evacuation
450-3137
Student Life
SC 207
Steve Owens
Assist with evacuation
450-3326
KUCA
SC 001
Monty Rowell
Assist with evacuation
450-3235
Student Center
SC 206
Hank Phelps
Assist with evacuation
450-3235
Student Center
SC 206
Dave Robinson
Assist with evacuation
450-5818
Bear Card
SC 104
Steven Shook
Assist with evacuation
852-0704
Leadership
Development
SC 001
NIMS Compliance
The Student Center Emergency Plan is considered part of the Comprehensive Emergency
Operations Plan of the University of Central Arkansas. Therefore, the contents contained herein
are subject to and compliant with the National Incident Management System (NIMS) and the
Incident Command System (ICS). All applicable individuals within the Student Center will
establish a working knowledge of the information presented in the BEP, which includes how
they pertain to the overall emergency response activities of the University of Central Arkansas.
Student Center Building Emergency Plan
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Building Description
2 floors and a basement
Basement contains KUCA Radio studios, two large mechanical rooms, Aramark
storage, Leadership Development office.
First level contains Aramark Food Court, Einstein Bros. Bagels, POD (Convenience
Store), Post Office, UCA Bookstore, Bear Card office and a lounge.
Second level contains Student Government Association offices and meeting room,
Student Life Offices, Student Activity Board office, Student Center Offices, Student
Center Scheduling Office, one lounge, one ballroom, four conference rooms, seven
meeting rooms, and three large mechanical rooms.
Critical Operations
Operation
Room
Department
Responsible Person
Phone
None
Hazardous Analysis and Mitigation Strategies
The Building Emergency Plan for the Student Center recognizes the following hazards, which
could present the most significant impact to building occupants, as well as corresponding
mitigation strategies:
List categories of hazards
present in the building.
Identify general location of
the hazard in the building.
List mitigation strategies to be
employed during an emergency.
None
Student Center Building Emergency Plan
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List categories of hazards
present in the building.
Identify general location of
the hazard in the building.
List mitigation strategies to be
employed during an emergency.
Hours of Operation
Sunday 2:00 p.m. – 10:00 p.m.
Monday-Thursday 7:00 a.m. – 11:00 p.m.
Friday 7:00 a.m. – 10:00 p.m.
Saturday 9:00 a.m. – 5:00 p.m.
Student Center Building Emergency Plan
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Emergency Assembly Area (EAA)
Figure 1: Student Center EAA Map
The Student Center Emergency Assembly Area (EAA) is located at the Amphitheater.
Individuals evacuating the facility are requested to congregate in this area to receive any
additional information regarding the evacuation.
Student Center Building Emergency Plan
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Building Safety Information
Building Alarm(s)
The fire alarm system in the building is activated by manual pull stations, smoke or heat
detectors or the activation of the sprinkler system. All alarms are immediately sent to the UCA
Police Department.
Automatic Sprinkler System
This system will begin the extinguishment of the fire and immediately send an alarm to the UCA
Police Department. Individual sprinkler heads will open only where the temperature reaches the
prescribed setting. It is important that at least 18” of clearance be kept at all times below the line
of sprinklers to allow proper water distribution over the fire. Sprinklers must never be painted
and should be protected from being struck and damaged or broken off. Leaks or other problems
with the automatic sprinkler system should be reported promptly to Physical Plant.
Emergency Lighting
Emergency lighting is operational throughout the building. This will aid in the evacuation in
areas of corridors and stairways. A flashlight is recommended to aid in emergencies.
Fire Doors
Fire doors must be kept shut at all times to provide a safe means of egress in stairways and
corridors, unless releasing devices close doors upon alarm activation.
Fire Extinguishers
Always notify the UCA Police Department from a safe location after using a fire extinguisher.
Never block or obstruct extinguishers with furniture or equipment.
See Emergency Evacuation Map (Appendix B, page 23) for locations.
First Aid Kit
The first aid kid is to be used for minor injuries not requiring medical attention. First aid kits are
located in Student Center in the following places: Student Center Administrative Offices (SC
206); Student Life Offices (SC 207); UCA Bookstore (SC 104); Aramark (SC 107).
Manual Alarm Pull Stations
Pull down to activate evacuation alarm. This will sound an alarm and immediately send an alarm
signal to the UCA Police Department. After activating the alarm call 911 from a safe location to
provide additional information. (See the next section for an important note about 911 calls from
cell phones.) Never block or obstruct alarm pull stations with furniture or equipment.
See Emergency Evacuation Map (Appendix B, page 23) for locations.
Student Center Building Emergency Plan
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Emergency Assistance
 In a life-threatening emergency dial 911 from a campus telephone, emergency call box,
elevator phone, or personal cell phone. IMPORTANT: Because cell phone 911 calls
are directed to the Faulkner County Sheriff’s Department through cell towers
without exact location displayed, be sure to inform the 911 dispatcher that you are
in the Student Center on the UCA campus.
 In case of fire or other emergency requiring building evacuation activate the nearest fire
alarm pull station. Exact location of pull stations are indicated on the Student Center
floor plans which are attached to and part of this BEP.
 Emergency call boxes are located in building elevators. Push the call box button for
immediate access to the UCA Police Communications Center.
Emergency Alert and Notification Systems
In the event of incidents or emergencies that pose a continuing threat to the safety of the UCA
community, the UCA Police Department will make every effort to notify UCA community
members in a timely and efficient manner.
Faculty shall ensure that emergency notification messages can be received in the classroom
either by students on their cell phones or by the faculty member. The UCAAlert system is an
integral part of our campus’ ability to respond to an emergency and minimize risk to life. If a
faculty member instructs students to turn off their cell phones, the faculty member must be able
to receive emergency notifications from their registered personal cell phone that is turned on
and immediately available.
The University of Central Arkansas will use any or all of the following communications systems
to deliver emergency notifications, information, or safety instructions to the general campus
population of students, faculty, and staff during major campus emergencies. The systems,
under the umbrella of the Safe@UCA communications program, include an outdoor warning
system, UCAAlert Mass Notification System, Safe@UCA Info Line, E-Mail broadcasts to faculty,
staff, and students, Web postings on the UCA, UCAPD, and other Web sites, and public
broadcasting media outlets (on and off campus). Important: Upon receipt of an emergency
notification do not call 911 to verify information or make other inquiries. This floods
incoming telephone lines and restricts the police department’s ability to receive life
safety emergency calls.
Emergency notifications may be received through the following systems:
 UCAAlert Mass Notification System
Student Center Building Emergency Plan
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The UCAAlert System enables the UCA Police Department to communicate emergency
messages with students, staff, and faculty in minutes via text messaging, cell phones,
and telephones.
 Outdoor Warning System
A tone alert followed by a voice message via outdoor high-powered speakers will notify
the campus community of a critical situation on campus.
 Facebook and Social Networking Sites
Emergency notification messages may be sent to faculty, staff, and students through the
UCA or the UCA Police Department Facebook page or other social networking sites
(Twitter, etc.).
 Blast E-Mail Systems
Emergency notification messages, crime alert information, timely warnings, and updates
may be sent to faculty, staff, and students through the campus e-mail system.
 UCA and UCA Police Department Web Sites
Emergency notification messages, crime alert information, timely warnings and updates
may be sent to faculty, staff, and students may be posted on the UCA and UCA Police
Department Web sites.
 Safe @ UCA Information Line
The UCA Police Department has established a 24 hour emergency information hotline.
Call the Safe@UCA Info Line at (501) 852-INFO (4636) to hear a recorded message
about the status of the university and any current alert or safety information.
Student Center Evacuation Procedures
Upon activation of the building fire alarm system or verbal command by emergency personnel to
evacuate a building:
 All occupants shall evacuate the building immediately.
 Personnel shall evacuate by means of the nearest available marked exit. The Student
Center is a public access building and complies with the Arkansas State Fire Code for
location, number, and marking for “means of exit.” Other exit signs will have arrows
directing personnel to exits which may not be visible from the individual’s current
location.
 When evacuation is necessary, occupants of the Student Center should evacuate via the
closest exit. Occupants in the Ballroom should utilize either the stairwell exit in the
southeast corner of the room or the stairwell in the northeast corner of the building.
Student Center Building Emergency Plan
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Occupants of any of the meeting rooms on the south side of the building (rooms 213,
214, 215, 223, 224, 225, 226), should utilize either the center back stairwell or the
stairwell on the southwest end of the building. Occupants of the Student Life Office
(room 207), Student Center Office (room 206), and Student Center Scheduling Office
(room 203A) should exit via the main staircase in the center of the building. Occupants
of the 2nd floor lounge (room 202), conference room 201, and the Student Government
Office (room 208) should exit via the stairwell in the northwest corner of the building.
Occupants of the KUCA offices, studios and Leadership Development office should
utilize the stairwell on the southwest corner of the building. Occupants of the Bookstore
should exit via the northeast entrance or through the rear of the store and the Student
Center loading dock. Occupants of the Bear Card office should exit via the northeast
entrance or the main front doors of the building.
 Remember that it is the responsibility of Student Center staff to ensure that all occupants
report to the EAA located at the Amphitheater.
 Individuals who cannot evacuate a building without assistance should follow the
procedures below:

Take refuge in a safe area and await assistance. The stair landings in the Student
Center are a safe area.

The Student Center is equipped with a pendent sprinkler system. In case of fire, go
to any room and close the door to block smoke and ensure that someone is notified
of your location.

Faculty or staff members in the building should be assigned to assist individuals that
need assistance in evacuating the building to a safe location. The individuals that
need assistance should make their way to the nearest exit and await assistance in
exiting the building.
 During evacuation of the Student Center, it is the duty and responsibility of all faculty and
staff, as they evacuate, to look for any person who may need assistance and to notify
emergency personnel outside the building. Employees should advise any individual
whom they observe is not evacuating to exit the building immediately. Once outside
employees should notify emergency personnel about any individual whom they know to
have remained inside the building.
 If it is safe to do so, occupants should look throughout their office areas, especially back
offices, to ensure that everyone has left or is in the process of leaving. Any problems
noted should be brought immediately to the attention of responding personnel or called
in to the UCA Police via 911.
 Once outside, it is the responsibility of Student Center staff to assist in moving people to
the Emergency Assembly Area (EAA) located at the Amphitheater and to ensure that no
persons remain near the exit. This is to ensure that other people are not blocked from
Student Center Building Emergency Plan
Page 9
exiting the building and to allow first responders to confront the emergency more
effectively.
 Faculty should make every attempt to take roll and ask students if any peers are missing
from class or if anyone has informed others that she/he was leaving.
 All employees shall assist emergency personnel to ensure that nobody attempts to
smoke. The evacuation may be the result of a gas leak inside or outside the building, a
chemical spill, or other situation in which smoking poses a serious danger to all.
 All employees should assist in ensuring that nobody enters the Student Center until
emergency personnel have given the clearance to re-enter the building. Many times the
audible alarms are silenced to allow emergency personal to communicate within the
building. The silencing of alarms is NOT a signal to re-enter the building.
 People visiting the university should be assisted in evacuation by those they are visiting
or by any employee who sees someone having difficulty or not evacuating.
Campus Evacuation Procedures
The procedures for a campus-wide evacuation will vary, depending on the nature of the event.
In all cases when the decision has been made to evacuate, the campus response will likely be
to evacuate in stages, beginning with areas in the immediate vicinity of the threat. Other areas
may then be evacuated, depending on the nature of the threat. This graduated evacuation is
preferable to a total, immediate evacuation, as it triages the populations most in danger,
minimizes likelihood of gridlock and congestion, and provides for ingress of emergency vehicles
and personnel. In all cases, evacuees will be directed away from the vicinity of the threat.
Sheltering in Place in the Student Center
“Shelter-in-Place” is a precaution aimed at safety of a building’s occupants while they remain
indoors. (This is not the same thing as going to a shelter in case of a storm.) Shelter-in-place
means selecting a small, interior room, with no or few windows, and taking refuge there. It does
not mean sealing off the building.
A shelter-in-place order may be issued for several reasons:
 Hazardous materials
 Intruder on campus
 Hostage situation
 Any situation where it is best for you to stay where you are to avoid an outside threat
The reason for the shelter-in-place order may not be immediately communicated to everyone. If
a shelter-in-place order is issued, occupants should be alert for instructions and updates as they
Student Center Building Emergency Plan
Page 10
become available from the emergency personnel and university administrators through the
UCAAlert System or other means of communications. If there are others in the building, provide
for their safety by asking them to stay – not leave. When authorities provide directions to shelter
in place, they want everyone to take those steps now, where they are – not to go outdoors or
leave. Sheltering in place is the safest way to avoid potentially life threatening situations which
may exist outside of your immediate location.
When an alert or other notification is received to shelter-in-place the following steps should be
taken immediately:
 Stop classes, work, meetings, all programs/events; cease all business operations.
 Stay in your meeting room/office area with all doors locked or barricaded.
 If in an open area, attempt to proceed to an area/room that can be secured.
 Lock and/or barricade the door with furniture and equipment.
 Close blinds or cover windows with other available materials.
 Turn off lights.
 Remain silent.
 If trapped in an area where doors open outward, such as a restroom, use whatever is
available to restrict entry to the room, such as

Barricading the area with furniture/equipment or

Using a belt or other available items to secure the door handle to a stable fixture.
 Move away from the door and spread out, do not huddle.
 Put cell phones on silent/vibrate, and if communication is needed, use text messaging.
 Remember – your cell phone gives off light when used if you are in the dark.
 Remain under Lockdown until advised by the UCA Police Department, Campus
Administrators, or members of the UCA Emergency Response Team.
 Once police arrive, obey all commands and keep hands up in the air where police can
see them.
 Leave the campus ONLY if it is safe to do so.
 After the “emergency controlled access” order has been lifted, crisis coordinators,
faculty, and staff should attempt to restore normalcy, comfort and assist all occupants,
determine their needs, and appoint a liaison to alert officials.
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Student Center Tornado Safety and Shelter Areas
Sheltering for a potential tornado is a different kind of shelter-in-place for the Student Center.
Occupants should be directed to move to the basement in the building. UCA students, faculty,
and staff will receive information through the UCAAlert System and from the outdoor warning
sirens when tornado warning announcements are made by the National Weather Service. A
tornado warning means that a tornado has been spotted or indicated by weather radar in the
area.
If classes are in session and a tornado warning is in effect (a tornado has been spotted in the
area), faculty, staff, and students in the Student Center should follow these guidelines:
 If a tornado threatens, seek shelter immediately.
 Move to the Student Center basement.
 Move to the interior area of the building (inner hallways, inner rooms).
 Stay away from windows, skylights and other glass areas.
 If possible, move to a tornado shelter area identified for the Student Center and
indicated on the attached floor plans and posted in common areas on each floor of the
building.
Confronting Immediate Danger
An individual must use his/her own discretion during an active shooter event or other hostile
confrontation as to whether he/she chooses to run to safety or remain in place. However, best
practices for surviving such a confrontation are listed below:
 DEVELOP A SURVIVAL MINDSET
Awareness and Preparation: Take time to understand your surroundings and
environment before an emergency occurs. Ask yourself, “What if?” questions, and
develop a plan.
Make a decision, trusting your instincts, to take action to protect yourself to survive the
situation. You generally will have three options:

Get away: Can you safely escape?

Hide: Is there a good place to hide?

Confront: Will you take out the shooter?
 FIGHT BACK

Fight back only as a last resort and when your life is in imminent danger.
Student Center Building Emergency Plan
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
Organize others and formulate a plan.

Throw books, chairs, book bags, etc. at the shooter.

Overpower the shooter and disarm him.
 GETTING OUT

If you can and you deem it safe, get out and get to a safe place.

You will have to rely partially on instinct.

Leave belongings behind, but take your cell phone if it is handy.
 SHELTER-IN-PLACE

Make a plan with others in the room about what you will do if the shooter enters.

Make a total commitment to action and act as a team with others.

Do whatever is necessary to survive the situation.

If possible and safe to do so, report the location of the assailant.
 IF OUTSIDE WHEN A SHOOTING OCCURS

Drop to the ground immediately, face down as flat as possible. If within 15–20 feet of
a safe place or cover, duck and run to it.

Move or crawl away from gunfire, trying to utilize any obstructions between you and
the gunfire. Remember that many objects of cover may conceal you from sight, but
may not be bulletproof.

When you reach a place of relative safety, stay down and do not move. Do not peek
or raise your head in an effort to see what may be happening.

Wait and listen for directions from law enforcement personnel.
 IF SUSPECT IS IN CLOSE PROXIMITY

An individual must use his/her own discretion about when he or she must engage a
shooter for survival.

Generally, one can lie motionless and pretend to be unconscious or confront the
individual.

Make a plan as to how you will survive the situation.

Make a total commitment to action and act as a team with others if possible.

Do whatever is necessary to survive the situation.
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Disruptive or Violent Students
At any time that you feel threatened call 911 from a campus phone or personal cell phone.
IMPORTANT: Because cell phone 911 calls are directed to the Faulkner County Sheriff’s
Department through cell towers without exact location displayed, be sure to inform the
911 dispatcher that you are in the Student Center on the UCA campus.
The procedures fall into two categories:
 Preparation for a visit when the individual is known to be potentially dangerous.
 Those situations that arise when the individual becomes dangerous during a visit to the
office.
The following preparations can be made when a faculty or staff member has scheduled an
appointment with a student or visitor who is known to be potentially disruptive or dangerous:
 The faculty or staff member must first consult with their appropriate supervisor.
 The administrator will develop a plan for vigilance and/or police protection (or standby) if
necessary. Decisions will be made as to whether the appointment should or should not
be kept because of potential danger.
 The administrator in charge will notify other office staff members of the date and time of
the visit and the role each staff member is to play during the visit.
 The administrator in charge will arrange to notify surrounding offices as appropriate of
the need for vigilance and what police protection has been arranged.
In the event an individual becomes threatening or violent with no prior notice:
 Call for police response by calling 911.
 To obtain help for colleagues: It is appropriate to further assess the situation before
calling the police or while waiting for the arrival of the police, call the front office (or other
designated location), and use the code word TEAM (or other designated code word).
Preferably the code will be used in a message not alerting the subject of your concern,
such as “May I consult with Mr. Team,” etc.
 You may decide to tell the threatening individual that you are summoning assistance
however the code word should still be used to alert other office members regarding the
nature of the need for assistance.
 When an office member becomes aware of a request for assistance, using the
designated code word, that office member will immediately notify the administrator in
charge and other office members in order to assemble a team as appropriate.
 Care should be taken to prevent disturbing others in the office unnecessarily or to cause
panic.
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Behavioral Intervention Plan
While interacting with students across the university, university employees may be confronted
with situations in which a student is disruptive or displays behavior that may be intimidating or
threatening to others. By providing information and assistance, the Behavioral Intervention Plan
(BIP) is designed to assist faculty, staff, and administration in responding to this behavior.
The Behavioral Intervention Plan was developed around implementation of a Behavioral
Intervention Team (BIT). The overall goal of the BIT is to promote a safe environment for all
students, faculty, and staff which is focused on learning and student development. The BIT, in
its procedures and actions, also seeks to protect the rights of the individuals who may go
through the processes defined by the BIP.
Overall, the BIP seeks to formalize the university’s processes for greater communication,
collaboration, and coordination of concerns regarding student behavior.
The Behavioral Intervention Plan can be found at www.ucapd.com/bip and the Behavioral
Incident Report form can be found online at www.ucapd.com/bir.
If possible, several witnesses should complete the report immediately after the incident.
Encourage students to fill them out as well. Multiple perspectives provide greater insight.
BEP Responsibilities and Requirements
 Provost, Vice President, Dean, or Designated Representative

Appoint the Student Center Building Administrator and Alternate Building
Administrator.
Building Administrator or designated representative will develop, coordinate, and
distribute the BEP to building faculty and staff.

Review the plan prior to submission to the UCA Police Department.
 Building Administrator and BEP Developer (an individual designated to assist in
development of the BEP)
Building Administrators are UCA employees who work for various departments and who
represent each campus building. The Student Center Building Administrator plays an
important role in the implementation of the UCA Emergency Management Plan. Each
Building Administrator is responsible for developing a Building Emergency Plan. Building
Administrators are responsible for ensuring that a Building Emergency Response Team
is designated.
In the event of emergencies, the Building Administrator will implement appropriate
emergency procedures for which he/she has been trained. The Building Administrator
will serve as an essential contact for Student Center in the event that emergency
Student Center Building Emergency Plan
Page 15
information must be distributed quickly. The Building Administrator may be called upon
to take emergency actions within the Student Center such as locking doors or making
emergency equipment available.
Each department in the Student Center should appoint a Department Emergency
Coordinator to back-up and support the Building Administrator in preparing for and
responding to building emergencies. Each Team Coordinator should appoint an
appropriate number of Emergency Team members to assist during an emergency.
The Building Administrator and Department Emergency Coordinators should meet at
least annually with all building occupants to review the procedures that will be followed
during an emergency.
Additional duties of the Building Administrator (with the assistance of Building
Emergency Coordinators) include the following:

Prepare, coordinate, and distribute the BEP to building occupants.

Ensure the BEP is readily available and used during emergency incidents.

Review the BEP annually to ensure information and procedures are current.

List all Critical Operations in the BEP for first responder reference and use.

Assist in the development of internal emergency notification procedures ensuring
building occupants are notified of the emergency.

Assist in building evacuation.

Report to Emergency Assembly Area (EAA) and account for evacuated personnel.

Collect and provide essential information to emergency response personnel (e.g.,
location of incident, persons in building, special hazards, etc.).

Develop additional building specific information that makes the BEP more effective
(e.g., specific procedures for any assigned individual that requests additional
assistance, evacuation maps, emergency assembly area, etc.).

Include in the BEP any additional information as directed by the department head or
the individual responsible for the building.
 Student Center Faculty and Staff
Every member of the Student Center staff should read and understand the Student
Center BEP and familiarize themselves with their emergency procedures and evacuation
routes. Employees must be prepared to assess situations quickly but thoroughly, and
use common sense in determining a course of action. They should follow Emergency
Plan procedures to report fire or other emergencies that require immediate attention, and
evacuate the building to pre-designated area, Amphitheater, in an orderly manner.
Student Center Building Emergency Plan
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Faculty members are seen as leaders by students and should be prepared to direct their
students to the assembly area in the event of an emergency.
Faculty members who are teaching a class and staff members in offices during the time
of an emergency involving the Student Center will provide instructions to their students
about specific emergency procedures, including how to evacuate the Student Center
and where to assemble after building evacuations.
Specifically:

Know the evacuation routes and EAA location at the Amphitheater.

Participate in exercises/drills.

Attend department training sessions.

All Student Center staff shall be familiar with the Student Center BEP. Read it
carefully. Questions should be directed to the Building Administrator or Department
Emergency Coordinators. Keep the following tips in mind as you read through the
document. Be familiar with
 The UCA Emergency Warning Notification System—UCAAlert.
 Evacuation routes, exit points, and location to report for roll call or further
information after evacuating the Student Center.
 When and how to evacuate the Student Center.
 When and where to shelter in place within the Student Center.
 Locations of emergency materials that may be needed in an emergency such as
emergency telephones and fire pull alarms.
 Proper procedures for notifying emergency responders about an emergency in
the building or work area (dial 911 for emergency notification).
 Additional Student Center specific procedures and requirements.
 Students
Every student should familiarize her/himself with the emergency procedures and
evacuation routes in buildings they live in or use frequently. Students must be prepared
to assess situations quickly but thoroughly and use common sense in determining a
course of action. They should evacuate assembly areas in an orderly manner when an
alarm sounds or when directed to do so by emergency personnel.
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Training
Training is an integral part of the safety and preparedness program for the Student Center. It is
the responsibility of each department head and supervisor in the Student Center to ensure all
building occupants are trained or made aware of the Building Emergency Plan.
Building Administrators and Department Emergency Coordinators are requested to exercise the
Student Center BEP annually to validate procedures and to ensure building occupants
understanding. The exercise should be based on a simulated emergency event that highlights
building shelter in place or evacuation procedures. Any lessons learned that require changes to
the Student Center BEP must be incorporated into the BEP and a copy forwarded to the UCA
Police Department. The UCA Police Department will assist in exercise assessment as needed.
General Information
Due to the nature of the Student Center it is important for employees working in the building to
recognize that at any given time there could be a variety of different programs and activities
occurring in the building and that those attending may be students/faculty/staff who regularly
use the building and are familiar with the building layout or they may be campus guests who
have never been in the Student Center.
Term Definitions
Behavioral Intervention Plan (BIP): The Behavioral Intervention Plan is designed to assist
faculty, staff, and administration in responding to disruptive, threatening or intimidating student
behavior.
Building Administrator: Building Administrators are responsible for developing a Building
Emergency Plan for their respective buildings and coordinating Building Emergency Teams in
the preparation for and response to building emergencies.
Building Assessment: A building assessment is a physical review for the purpose of
evaluating all the risks and vulnerabilities in a building. The assessment is usually required prior
to finalizing a Building Emergency Plan.
Building Emergency Plan (BEP): The plan is a document that consists of emergency
procedures, activities for preparing for emergencies, and roles and responsibilities of building
occupants.
Building Emergency Team Coordinators: Individuals appointed by the Building Administrator
and Department Emergency Coordinators within the building for the purpose of assisting in
preparing for and responding to building emergencies. These individuals are also responsible
for assisting with the orderly evacuation of all personnel within their area of responsibility and
physically accounting for those individuals once convened at the Emergency Assembly Area.
Student Center Building Emergency Plan
Page 18
Critical Operations: A critical operation is any potentially hazardous operation located in a
building that requires preplanning for evacuation and/or shelter-in-place events. Additionally,
this information must be readily available to first responders to assist them in their emergency
response efforts.
Department Emergency Coordinator: Department Emergency Coordinators are appointed by
their respective department chair (or director) to back up and support the Building Administrator
in preparing for and responding to building emergencies. Each department residing in a building
should appoint a Department Emergency Coordinator, who should then appoint members of
their Building Emergency Team.
Emergency Operations Center (EOC): The location where policy and strategic management
decisions are made during an emergency.
Emergency Operations Plan (EOP): The written plan for the University of Central Arkansas
describing the organization, mission and functions of the university and supporting services for
responding to and recovering from disasters/emergencies and for violence prevention.
Incident Command Post (ICP): The location at which the primary command functions for the
Emergency Operations Plan are executed.
Continuity of Operations Plan (COOP): The plan that outlines procedures to be followed in
the event of a catastrophic incident that will affect long-term operations.
Emergency Assembly Area (EAA): A designated area where building occupants will gather
outside of a building following an evacuation to await further instructions and to provide
information to emergency responders.
Evacuation: Actions taken to leave an area for personal safety.
Lockdown: Actions taken to prevent people from entering or leaving a facility.
Memorandums of Understanding (MOUs): A formal understanding describing a bilateral or
multilateral agreement between parties.
National Incident Management System (NIMS): The comprehensive, national approach to
incident management that is applicable at all jurisdictional levels and across functional
disciplines. It provides a consistent nationwide template to enable all government, private-sector
and nongovernmental organizations to work together during domestic incidents. [See Homeland
Security Presidential Directive-5]
Shelter-in-Place: The process of remaining at your current location and taking shelter in lieu of
attempting to evacuate.
Student Center Building Emergency Plan
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Appendices
Appendix A : Floor Plans
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Student Center Building Emergency Plan
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Student Center Building Emergency Plan
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Appendix B: Emergency Evacuation Map
1st Floor
Student Center Building Emergency Plan
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2nd Floor
STUDENT CENTER - SECOND FLOOR
EVACUATION PLAN
202A
STOR
202B
STOR
203D
STOR
203C
STOR
STAIRS
STAIRS
STAIRS
202
LOUNGE/MEETING
203A
LOUNGE/MEETING
OPEN TO BELOW
OPEN TO BELOW
E
E
201
CONF
ROOM
CORR
207K
OFC
STOR
208F
OFC
207L
OFC
207C
FILE
207B
OFC
206E
OFC
CORR
(300)
205C
STOR
STOR
(22)
STOR
STOR
208B
OFC
208A
STOR
CORR
(52)
207G
OFC
207H
STOR
E
215B
MECH
207F
OFC
206F
WORK
ROOM
206G
STOR
205D
SOUND
209
CORR
CORR
216
MECH
214B
STOR
213B
STOR
213D
TELE/COMM
E
VEST
VEST
ELEV
ELEV
213C
STOR
CORR
217
MECH
211A
MEN-RR
223A
STOR
210A
WMN-RR
205E
AV STOR
214
MEETING
ROOM
215
MEETING
ROOM
224B
STOR
224
MEETING
ROOM
205A
BALLROOM
206H
OFC
CORR
208C
OFC
E
STOR
206C
OFC
STOR
207E
CONF
ROOM
207I
STOR
208H
STOR
STOR
206A
RECPWAIT
206D
OFC
207D
WORK
ROOM
208
WORK
ROOM
206B
OFC
208G
RECP
208D
MEETING
ROOM
204
CONF
ROOM
STOR
207A
RECPT
207J
STOR
223
MEETING
ROOM
E
CORR
CORR
208E
OFC
SHELTER AREA
IN BASEMENT
203B
LOUNGE/MEETING
213
MEETING
ROOM
212
CUST
CORR
(230)
224C
STOR
E
STAIRS
ELEV
218B
TOILET
218A
ARAMARK
E
219
ARAMARK
205F
STOR
205B
BALLROOM
224A
STOR
215A
STOR
CORR
CORR
CORR
E
CORR
STAIRS
E
225
MEETING
ROOM
225A
STOR
P
STAIRS
226A
STOR
226
MEETING
ROOM
Student Center Building Emergency Plan
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Basement
Student Center Building Emergency Plan
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Appendix C: Emergency Response Guidelines and Procedures
In a life-threatening emergency, dial 911 from a campus telephone, emergency call box,
or personal cell phone. IMPORTANT: Because cell phone 911 calls are directed to the
Faulkner County Sheriff’s Department through cell towers without exact location
displayed, be sure to inform the 911 dispatcher that you are in Student Center on the
UCA campus.
Fire
 First, notify the fire department by pulling the fire alarm pull station and (from a safe
distance) calling 911 to provide details of the situation.
 Evacuate the building as soon as the alarm sounds and proceed to the designated
emergency assembly location.
 On your way out, warn others nearby.
 Move away from the fire and smoke.
 Touch closed doors. Do not open a door if it is hot.
 Use stairs only; do not use elevators.
 Move well away from the building; go to your emergency assembly area located at the
Amphitheater.
Tornado
 Go to the most interior room of the lowest floor of the building. Put as many walls as
possible between you and the outside.
 Tornado shelter areas are posted in the commons areas of the building.
 Interior stairwells are usually good places to take shelter, and if not crowded, allow you
to get to a lower level quickly.
 Stay off the elevators as you could be trapped in them if power is lost.
 Do not panic.
 Watch for others.
 Move as quickly as possible.
Hazardous Materials Emergency
 In an emergency or if anyone is in danger, call 911.
 Provide name, material, and quantity, time of spill, location and possible exposure.
 Move to a safe location.
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 Follow the instructions of emergency personnel.
 Tell others to stay clear of the area.
Gas Leak, Fumes, Vapors
 Do not activate the fire alarm pull station.
 Do not touch any light switches or electrical equipment.
 Call 911.
 Clear the area if asked to do so by the emergency dispatcher.
 Move to a safe location.
Power Outage
 Flashlights should be stored and accessible in Student Center departmental offices.
 Provide assistance to others if necessary.
 Move cautiously to a lighted area (near emergency exit lighting).
 Turn off and unplug voltage-sensitive equipment.
Flood
 Secure equipment, records and hazardous materials.
 Turn off non-essential electric equipment.
 Move to a safe area.
 Report the flooding to Physical Plant at 450-3196
 Do not re-enter the building until emergency personnel say it is safe to do so.
Active Shooter Incident or Other Act of Violence
 Move to a safe location.
 Call 911 to report the emergency (see “what to report” below).
 Be aware that the 911 system by be overwhelmed due to the volume of calls.
 Prior to emergency: Program non-emergency police department line, (501) 450-3111,
into your cell phone.
 What to report:

Your specific location – building name and office/room number.

Number of people at your location.
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
Injuries – number injured and type of injuries.

Information on assailant(s) – location, number of suspects, race/gender, clothing,
description, physical features, type of weapons (rifle, shotgun, or handgun),
backpack, shooter’s identity, number of shots fired, etc.
 Secure immediate area:

Lock and/or barricade doors.

Turn off lights.

Close blinds.

Block windows.

Turn off radios and dim computer screens.

Keep calm, quiet and out of sight.

To protect yourself from gunfire, take cover behind thick desks, along concrete walls,
and against filing cabinets.

Silence all cell phones in the immediate area.

If injured, place signs in exterior windows.
 Leaving a secured area that is in danger of being directly engaged:

Consider risks before leaving.

Remember, the shooter generally will need to be stopped by an outside force.

Rescue attempts by occupants should only be tried if they can be accomplished
without endangering lives. When in doubt, shelter in place and wait for instructions
from emergency personnel.

Spread out

Pile desks in front of door

Throw books

First floor-consider leaving out the windows or doors in the classroom and proceed to
the Emergency Assembly Area located at the Amphitheater.
Suspicious Person
 It is OK to inquire if you can provide assistance, but do not physically confront the
person.
 Do not let anyone into a locked building/office.
Student Center Building Emergency Plan
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 Do not block the person’s access to an exit or attempt to restrain him or her.
 Call 911. Provide as much information as possible about the person and direction of
travel. If you see a vehicle, note the license number, make, model, color, and/or any
other distinguishing characteristics of the vehicle.
Suspicious Object
 Remain calm. Look around, but don’t touch.
 Gather as much information as possible in cases of telephone or email threats.
 Call 911.
 Follow instructions from the emergency dispatch personnel.
Bomb Threat
 Remain calm. Look around, but don’t touch.
 Gather as much information as possible in cases of telephone or email threats.
 Call 911.
 Follow instructions from the emergency dispatch personnel.
Medical Emergency
 Call 911.
 Have someone go to the door and meet the emergency responders.
 Provide assistance if you have been trained.
Earthquake
 DROP to the ground; take COVER by getting under a sturdy table or other piece of
furniture; and HOLD ON until the shaking stops. If there isn’t a table or desk near you,
cover your face and head with your arms and crouch in an inside corner of the building.
 Stay away from glass, windows, outside doors and walls, and anything that could fall,
such as lighting fixtures or furniture.
 Use a doorway for shelter only if it is in close proximity to you and if you know it is a
strongly supported, load-bearing doorway.

Stay inside until the shaking stops and it is safe to go outside. Research has shown that
most injuries occur when people inside buildings attempt to move to a different location
inside the building or try to leave.

Be aware that the electricity may go out or the sprinkler systems or fire alarms may turn
on.
 Do not use the elevators.
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