Aiken County Public Schools
Formative Evaluation Process Log
for Induction Contract School Guidance Counselors
School Guidance Counselor’s
Name
Certificate No.
District
School
Grade level(s)/Subject area(s)
Academic year
Contract level
Administrator/Chair
Certificate No.
Mentor
Certificate No.
Initial/Preliminary Cycle
The school guidance counselor received a comprehensive orientation to the formative
evaluation process. (ADEPT for School Guidance Counselors Performance Dimensions)
Date
School Guidance
Counselor’s
Initials
 Induction/New Educator Orientation (August 5-6, 2015)
 School Guidance Counselors undergoing formative evaluation using the S.C. Department of Education
approved instrument, who did not attend the New Educator Orientation Day, will receive formative
evaluation orientation, no later than October 15, 2015.
 School Guidance Counselors received a documented school orientation no later than August 31, 2015.
Initial/Preliminary Cycle
The school guidance counselor was provided with the names of his/her assistance team
members (administrator, mentor and/or observer).
 The school guidance counselor should be informed of his/her assigned assistance team
Mentor or
Administrator’s
Initials
Date
School Guidance
Counselor’s
Initials
Date
Mentor’s Initials
Date
Administrator’s
Initials
Initial/Preliminary Cycle
School Guidance Counselor submitted Consultation Survey Forms (PD5) for review to
mentor prior to distribution.
Date
Mentor’s Initials
Initial/Preliminary Cycle
Consultation Survey Forms (PD5) distributed by the school guidance counselor
Date
School Guidance
Counselor’s
Initials
members by September 8, 2015.
Initial/Preliminary Cycle
The school guidance counselor submitted the long-range plan (PD1) for review to
Mentor.
 Mentor’s/Observer’s Initials indicate he/she reviewed the long-range plan prior to submission
to the assistance team chair.
Initial/Preliminary Cycle
The counselor submitted the long-range plan (PD1).
 The long-range plan is due to the assistance team administrator on or before September 24,
2015.
 Mentor’s/Observer’s initials indicate mentor reviewed Consultation Survey’s with school
guidance counselor prior to distribution to students, parents, teachers, administrators, etc., no
later than September 8, 2015.
 The school guidance counselor should distribute the Consultation Survey to students, parents,
teachers, administrators, etc., no later than September 8, 2015.
Aiken County Public Schools
Formative Evaluation Process Log
for Induction Contract School Guidance Counselors
Initial/Preliminary Cycle
School Guidance Counselor submitted Consultation Summary Report (PD5) for review
to mentor prior to submission to assistance team administrator.
Date
Mentor’s Initials
Initial/Preliminary Cycle
The school guidance counselor submitted the Consultation Summary Report (PD5)
 The consultation summary report is due to the assistance team administrator by November
Date
Assistance Team
Administrator’s
Initials
Date
Mentor’s Initials
Date
Assistance Team
Administrator’s
Initials
 Mentor’s/Observer’s initials indicate the mentor reviewed Performance Dimensions and
provided formative feedback on the Consultation Summary Report with school guidance
counselor prior to submission to assistance team chair.
12, 2015.
Initial/Preliminary Cycle
School Guidance Counselor and mentor reviewed interview prior to assistance team
administrator’s interview (PD 2, 3, and 6).
 Mentor’s/Observer’s initials indicate the mentor reviewed Performance Dimensions and
provided formative feedback on the interview with school guidance counselor prior to
assistance team administrator’s interview.
Initial/Preliminary Cycle
Interviews conducted with school guidance counselor (PD 2, 3, and 6).
 The interviews are conducted by both assistance team members no later November 12,
2015. Assistance team members certified as school guidance counselor will conduct the
counseling interviews while non-certified guidance will conduct the guidance interviews.
Induction Educator Observation Documentation
 The chart below depicts the minimum number of observations for Induction Contract Educators during the evaluation
cycle. Additional observations may be conducted by the assistance team members (administrator, mentor or other
observer), based on the needs of the Induction Contract Educator.
 Documentation of walk-through observations for all administrators and/or additional observers may be used in assessing
the educator’s performance – in order to provide information on areas of support.
 Documentation for additional observations may not be noted below.
 Documentation of walk-through observations for mentors may not be used in assessing the educator’s performance.
Mentor/Induction Contract 2 Observer observations are for support and assistance.
Initial/Preliminary Cycle
Mentor’s/Observer’s Walk-through Observation #1 (PD4) was conducted
Providing guidance and *counseling services
Date
Mentor’s/
Observer’s
Initials
School Guidance Counselor Reflection
Date
Mentor’s/
Observer’s/
Certified
Designee Initials
Date
Mentor’s/
Observer’s
Initials
 Conducted using the School Guidance Counselor Peer Observation Form.
The initial/preliminary evaluation period is August 25-December 9, 2015.
 One walk-through observation should focus on the school guidance counselor providing
counseling services and the other should focus on providing guidance services.
*The counseling services observation must be conducted by a certified school guidance
counselor.
The school guidance counselor submitted the reflection on mentor/observer/designee’s
observation #1 (PD4).
 Completed and submitted Reflection on Counseling Session or Reflection on Guidance
Session to mentor/observer/certified designee within seven (7) days of observation.
Follow-Up Conference #1
 Mentor will give feedback within five (5) calendar days following receipt of School Guidance
Counselor’s reflection (PD4).
Aiken County Public Schools
Formative Evaluation Process Log
for Induction Contract School Guidance Counselors
Initial/Preliminary Cycle
Assistance Team Administrator’s or Certified Designee’s Walk-through
Observation #1 (PD4) was conducted
Providing guidance and *counseling services
Date
Assistance Team
Administrator’s
or Designee’s
Initials
School Guidance Counselor Reflection
Date
Mentor’s/
Observer’s/
Certified
Designee Initials
Date
Mentor’s/
Observer’s/
Designee or
Assistance Team
Administrator’s
Initials
Date
Assistance Team
Administrator’s
Initials
Initial/Preliminary Cycle
The school guidance counselor submitted the professional self-report (PD7) for
review to mentor.
 The professional self-report is due to the assistance team administrator by November 12, 2015.
Date
Mentor’s Initials
Initial/Preliminary Cycle
The school guidance counselor submitted the professional self-report (PD7).
 The professional self-report is due to the assistance team administrator on or before
Date
Assistance Team
Administrator’s
Initials
 Conducted using the Induction and Mentoring Program Guide School Guidance Counselor
Observation Instrument.
The initial/preliminary evaluation period is August 25-December 9, 2015.
 One walk-through observation should focus on the school guidance counselor providing
counseling services and the other should focus on providing guidance services.
*The counseling services observation must be conducted by a certified school guidance
counselor.
The school guidance counselor submitted the reflection on mentor/observer/designee’s
observation #1 (PD4).
 Completed and submitted Reflection on Counseling Session or Reflection on Guidance
Session to mentor/observer/certified designee within seven (7) days of observation.
Follow-Up Conference #1
 Assistance team administrator may designate the mentor/observer/designee to provide
feedback within five (5) calendar days following receipt of School Guidance Counselor’s
reflection (PD4).
Initial/Preliminary Cycle
The school leader or assistance team administrator submitted the professional
performance description (PD7).
 The professional performance description is due to the assistance team administrator by on
or before November 12, 2015.
The PD7 will only be used to provide formative feedback to the induction contract school guidance
counselor during the initial/preliminary conference.
November 12, 2015.
The PD7 will only be used to provide formative feedback to the Induction Contract Educator during
the Initial/Preliminary Conference.
Aiken County Public Schools
Formative Evaluation Process Log
for Induction Contract School Guidance Counselors
Initial/Preliminary Cycle
Documentation/Verification Meeting was held with the school leader, assistance
team administrator (if an assistant principal is assigned as the lead), and/or other
observers (School Guidance Counselor Induction Contract Educator Report)
Date
Assistance Team
Administrator’s
Initials
Date
School Leader’s
Initials
Initial/Preliminary Cycle
Initial/Preliminary Evaluation Conference
The initial/preliminary evaluation conference was held with the school guidance
counselor to discuss the results of the School Guidance Counselor Induction
Contract Educator Report and Evidence Documentation.
 All initial/preliminary evaluation conferences must be held on or before December 8, 2015.
Date
School Leader’s
Initials
Initial/Preliminary Cycle
Submissions to Human Resources
Date
School Leader’s
or Assistance
Team
Administrator’s
Initials
Second/Final Cycle
The school guidance counselor submitted the long-range plan (PD1) for review to
Mentor, if required.
 Mentor’s/Observer’s Initials indicate he/she reviewed the long-range plan prior to submission
Date
Mentor’s Initials
Second/Final Cycle
The counselor submitted the long-range plan (PD1), if required.
 The long-range plan is due to the assistance team administrator on or before January 6, 2016.
Date
Administrator’s
Initials
Second/Final Cycle
School Guidance Counselor and mentor reviewed interview prior to assistance team
administrator’s interview (PD 2, 3, and 6), if required.
Date
Mentor’s Initials
Second/Final Cycle
Interviews conducted with school guidance counselor (PD2, 3, and 6), if required.
Date
Assistance Team
Administrator’s
Initials




The school leader will ensure all mentor and observer responsibilities have been fulfilled.
The school leader will receive feedback from all observers
The certified designee can provide feedback for contractual purpose
Mentors/Observers are only permitted to give documentation of work with the school
guidance counselor. Their input cannot be used as evidence for contractual decisions.
 The Professional Self Report and Professional Performance Description should be used to
guide discussions of support and assistance/develop improvement plans- not as evaluative
documentation.
 All documentation/verification meetings must be held on or before December 7, 2015.
 All preliminary/initial cycle information for Induction Contract Educators must be delivered
to Human Resources by 5:00 P.M. on December 9, 2015.
 Hard copy of the School Guidance Counselor Induction Contract Educator Report page
with signatures.
 Please print a copy of the signed Summary Page to submit to Human Resources
and retain the original Summary page at your location to be submitted with final
signatures at the end of the Second/Final Cycle.
Note: All initial/preliminary cycle information for Induction Contract Educators must be delivered to Human Resources by 5:00
P.M. on December 9, 2015.
to the assistance team chair.
 Mentor’s/Observer’s initials indicate the mentor reviewed Performance Dimensions and
provided formative feedback on the interview with school guidance counselor prior to
assistance team administrator’s interview.
 The interviews are conducted by assistance team members no later than February 12, 2016.
Aiken County Public Schools
Formative Evaluation Process Log
for Induction Contract School Guidance Counselors
Second/Final Cycle
School Guidance Counselor submitted Consultation Summary Report (PD5), if
required, for review to mentor prior to submission to assistance team administrator.
Date
Mentor’s Initials
Second/Final Cycle
The school guidance counselor submitted the consultation summary report (PD5), if
required.
 The consultation summary report is due to the assistance team administrator by February 12,
Date
Assistance Team
Administrator’s
Initials
 Mentor’s/Observer’s initials indicate the mentor reviewed Performance Dimensions and
provided formative feedback on the Consultation Summary Report with school guidance
counselor prior to submission to assistance team chair.
2016.
Induction Educator Observation Documentation
 The chart below depicts the minimum number of observations for Induction Contract Educators during the evaluation
cycle. Additional observations may be conducted by the assistance team members (administrator, mentor or other
observer), based on the needs of the Induction Contract Educator.
 Documentation of walk-through/integral observations for all administrators and/or additional observers may be used in
assessing the educator’s performance. Documentation for additional observations may not be noted below.
 The integral classroom observation, reflection and observation conference should be held between the mentor and the
teacher prior to the administrator’s integral classroom observation.
Documentation of integral classroom observations for mentors may not be used in assessing the educator’s performance.
Mentor/Induction Contract 2 Observer observations are for support and assistance.
Second/Final Cycle
Mentor’s/Observer’s/Certified Designee Integral Observation #1(PD4) conducted
using the ADEPT for school guidance counselor instrument.
Providing guidance and *counseling services
 The observation period for mentors is December 11, 2015– January 22, 2016.
 Induction school guidance counselor submits a reflection to the mentor/observer within 7
Date
Mentor’s/
Observer’s/
Certified
Designee’s
Initials
Date
Mentor’s/
Observer’s/
Certified
Designee Initials
Date
Mentor’s/
Observer’s/
Certified
Designee Initials
Date
Mentor’s/
Observer’s/
Certified
Designee Initials
Date
Mentor’s/
Observer’s
Initials
days. The mentor/observer should provide formative feedback on the observation and
reflection.
 One integral observation should focus on the school guidance counselor providing
counseling services and the other should focus on providing guidance services.
 *The counseling services observation must be conducted by a certified school guidance
counselor.
School Guidance Counselor Reflection
The school guidance counselor submitted the reflection on mentor/observer/designee’s
observation #1 (PD4).
 Completed and submitted Reflection on Counseling Session or Reflection on Guidance
Session to mentor/observer/certified designee within seven (7) days of observation.
Follow-Up Conference #1
 Mentor/Observer/Certified Designee will give feedback after counselor submits Reflections
(PD4)
School Guidance Counselor Reflection #2
The school guidance counselor submitted the reflection on mentor/observer/designee’s
observation #2 (PD4).
 Completed and submitted Reflection on Counseling Session or Reflection on Guidance
Session to mentor/observer/certified designee within seven (7) days of observation.
Follow-Up Conference #2
 Mentor/Observer/Certified Designee will give feedback after school guidance counselor
submits Reflections (PD4).
Aiken County Public Schools
Formative Evaluation Process Log
for Induction Contract School Guidance Counselors
Second/Final Cycle
Mentor’s/Observer’s/Certified Designee’s Integral Observation #2 (PD4) conducted
using the ADEPT for school guidance counselor instrument
Providing guidance and *counseling services
 The observation period for mentors is December 11, 2015 – January 22, 2016.
 Induction school guidance counselor submits a reflection to the mentor/observer within 7
Date
Mentor’s/
Observer’s
Initials
Date
Assistance Team
Administrator’s,
Designee’s or
School Leader’s
Initials
Date
Assistance Team
Administrator’s
Date
Assistance Team
Administrator’s,
Designee’s or
School Leader’s
Initials
Date
Assistance Team
Administrator’s
Initials
Date
Assistance Team
Administrator’s
Initials
days. The mentor/observer should provide formative feedback on the observation and
reflection.
 One integral observation should focus on the school guidance counselor providing
counseling services and the other should focus on providing guidance services.
 *The counseling services observation must be conducted by a certified school guidance
counselor.
Second/Final Cycle
Assistance Team Administrator’s or Certified Designee’s Integral Observation #1
(PD4) was conducted using ADEPT for school guidance counselor instrument
Providing guidance and *counseling services
 The second/final observation period is January 22 – March 4, 2015.
 One integral observation should focus on the school guidance counselor providing counseling
services and the other should focus on providing guidance services.
 *The counseling services observation must be conducted by a certified school guidance
counselor.
School Guidance Counselor Reflection
The school guidance counselor submitted the reflection on assistance team administrator
observation #1 (PD4).
 Completed and submitted Reflection on Counseling Session or Reflection on Guidance
Session to assistance team administrator/certified designee within seven (7) days of
observation.
Second/Final Cycle
Assistance Team Administrator’s or Certified Designee’s Integral Observation #2
(PD4) was conducted using ADEPT for school guidance counselors instrument.
Providing guidance and *counseling services
 The second/final observation period is January 22– March 4, 2016.
 One integral observation should focus on the school guidance counselor providing counseling
services and the other should focus on providing guidance services.
 *The counseling services observation must be conducted by a certified school guidance
counselor.
School Guidance Counselor Reflection
The school guidance counselor submitted the reflection on assistance team administrator
observation #1 (PD4).
 Completed and submitted Reflection on Counseling Session or Reflection on Guidance
Session to assistance team administrator/certified designee within seven (7) days of
observation.
Second/Final Cycle
The school leader or assistance team administrator submitted the professional
performance description (PD7). (REQUIRED)
 The professional performance description is due to the assistance team administrator by
February 12, 2016.
Aiken County Public Schools
Formative Evaluation Process Log
for Induction Contract School Guidance Counselors
Second/Final Cycle
The school guidance counselor submitted the professional self-report (PD7) for review to
mentor. (REQUIRED)
Date
Mentor’s Initials
Second/Final Cycle
The school guidance counselor submitted the professional self-report (PD7).
(REQUIRED)
 The professional self-report is due to the assistance team administrator by February 12, 2016.
Date
Assistance Team
Administrator’s
Initials
Second/Final Cycle
Documentation/Verification Meeting was held with the school leader (if an assistant
principal is assigned as the lead) and/or other observers. (School Guidance Counselor
Induction Contract Educator Report and Evidence Documentation)
Date
Assistance Team
Administrator’s
Initials
Date
School Leader’s
Initials
Second/Final Cycle
Second/Final Evaluation Conference
The final evaluation conference was held with the school guidance counselor to
discuss the results of the School Guidance Counselor Induction Contract Educator
Report and Evidence Documentation used to make contractual recommendations.
 All final evaluation conferences must be held on or before March 9, 2016.
Date
School Leader’s
Initials
Second/Final Cycle
Submissions to Human Resources
Date
Assistance Team
Administrator’s
or School
Leader’s Initials




The school leader will ensure all mentor and observer responsibilities have been fulfilled.
The school leader will receive feedback from all observers.
The certified designee can provide feedback for contractual purpose
Mentors/Observers are only permitted to give documentation of work with the school
guidance counselor. Their input cannot be used as evidence for contractual decisions.
 All documentation/verification meetings must be held on or before March 8, 2016.
 All Final/Second Cycle information for Induction Contract Educators must be delivered to
Human Resources by 5:00 P.M. on March 10, 2016.
 Use the ORIGINAL School Guidance Counselor Induction Contract Educator Report
and Evidence Documentation to complete the final evaluation cycle.
 Remember to transfer all “MET” ratings from the initial/preliminary cycle if the school
guidance counselor’s performance was “MET” and was not required to submit during the
second/final cycle.
 PD 1, 2, 3, 4, 6 and 7 Evidence Documentation are submitted to the district office.
 Hard copies of the School Guidance Counselor Induction Contract Educator Report and
Evidence Documentation with all Final Judgments completed.
 Induction/Mentoring End of Year Summary
 Formative Evaluation Log with original signatures (Induction Only)
Note: All final information must be delivered to Human Resources by 5:00 P.M. on March 10, 2016.
Aiken County Public Schools
Formative Evaluation Process Log
for Induction Contract School Guidance Counselors
By signing below, I verify the accuracy of the above Formative Evaluation Log for School Guidance
Counselors.
Administrator
Date
Mentor
Date
School Guidance
Counselor
Date