DONATIONS
QUESTION: What do I do when I receive donated equipment?
ANSWER:
To document the donation and supply the donor with a receipt, request that the donor
complete a Donation Form (PCS 3-2754). The yellow copy should be sent to Property
Records. Any donation that exceeds $500 must be submitted to the Board for approval.
QUESTION: Will a District Property Tag or District UT Label be issued?
ANSWER:
When the Donation Form is received by Property Records, tags or labels will be issued
based on the following criteria:
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If the donation is capitalized technology (donor declares the value to be $1000 or
more), a copy of the donation memo must be sent to Property Records to receive a
District Property Tag. This equipment will be added to the cost center’s fixed asset
inventory.
If the donation is uncapitalized technology (equipment that has internet capability and
the donor declares the value to be $300-$999.99), a copy of the donation memo must
be sent to Property Records to receive a District UT Label. The item should also be
added to the cost center’s uncapitalized tangible property inventory spreadsheet.
If the donation is not technology equipment, but the donor declares the value to be
$300-$999.99, the item should be assigned an identification number by the cost center
and added to their uncapitalized tangible property inventory spreadsheet.
QUESTION: Are computers acceptable as donations?
ANSWER:
Computers that are donated to a cost center are not supported by TIS. Hardware or
software problems must be supported by the cost center. For TIS’ minimum
specifications for donated computers refer to Wiki Article: Donated Computers
QUESTION: Where do I find a Donation Form?
ANSWER:
The Donation Form is obtained through the Auditing and Property Records department
secretary. The forms are pre-numbered, 3-part carbonless and must be ordered by the
principal or department head. Please email Maureen Wilson for instructions.
QUESTION: What if someone wants to donate a motor vehicle to my cost center?
ANSWER:
Any donations of motor vehicles and other equipment requiring a title must have Board
approval before becoming property of Pinellas County Schools. Please see the Manual of
Property Equipment Accounting and Control for more detailed information regarding
vehicles.
FOR MORE INFORMATION PLEASE SEE THE
MANUAL OF PROPERTY EQUIPMENT ACCOUNTING AND CONTROL
Rev (3): June 9, 2015