Historic Macon Foundation
Job Title: Business Manager
Salary: $30,000 – 35,000
Start Date: May 5, 2014
Application instructions:
To apply for this position, please email a cover letter, resume and contact information for three
references to info@historicmacon.org. Applications are due by Monday, April 14, 2014 at 5pm.
JOB DESCRIPTION
The Historic Macon Foundation Business Manager oversees all aspects of office management including
accounts receivable and payable, proper bookkeeping, account reconciliations and keeping timely,
complete and accurate records regarding the finances of Historic Macon Foundation. The Business
Manager also answers the phones and serves as the first point of contact for most donors and callers. The
Business Manager assists the Executive Director in preparing monthly reports for Finance and Executive
Committees and the Board of Trustees. In addition, the Business Manager assists with the planning and
execution of fundraising events. This position reports to the Executive Director and works closely with
staff, Board members and numerous committee members.
The successful employee will be self-motivated, well organized, attentive to detail, ethical and able to
relate to diverse community members. Most importantly, the Business Manager will possess financial
acumen, assisting the Executive Director in running an efficient and effective business.
Specific responsibilities include, but are not limited to:
-Answer and transfer phone calls, process-incoming mail and ensure the office is adequately supplied
with general office materials
-Manage accounts payable including preparing bills for approval, paying bills, entering records onto
Historic Macon’s accounting software and retaining adequate hard-copies according to the office’s
document retention policy
-Manage accounts receivable including deposits for Historic Macon Foundation and subsidiaries and any
other receivables such as loan repayments and consulting contracts
-Prepare correct and timely monthly financial statements according to the budget as adopted and
amended by the Board of Trustees
-Assist with the planning and execution of organizational fundraisers with staff and Event Committees for
fundraisers such as Rose Hill Rambles, the annual Flea Market, Decorator’s Showhouse, Design Wine and
Dine, and membership events.
-Serve as the organization’s primary liaison to the yearly auditor, preparing schedules and assisting with
reconciliations
-Manage the company’s taxes including sales tax, property tax, W2s, W3s, W4s, 1099s, 1098s, 1096s and
any other tax documents or procedures
-Assist in managing the organization’s insurance policy and serve as the primary liaison to our insurers
and brokers
-Manage payroll through a third party service provider
-The Business Manager must be occasionally available for meetings and events on nights and weekends,
especially the Finance Meeting (such time will be exchanged for time during regular business hours)
-Other duties as assigned by the Executive Director
Job Qualifications:
A High School diploma or GED is required. A Bachelor’s degree in finance, economics, business,
accounting or a related field is preferred. Non-profit experience preferred. Basic computer, media and
web literacy is required. Basic accounting competency is required. Proficiency in QuickBooks
accounting software, Excel, and fund accounting are required.
Performance Measures:
-
Effectively manage insurance renewals and claims processes
Complete accurate and timely monthly financial statements
Help achieve an unqualified opinion on the annual audit
About Historic Macon Foundation:
Historic Macon Foundation (HMF), a 501©3 non-profit, is one of the nation’s largest, most productive
and most innovative local preservation organizations with over 550 member households in Middle
Georgia and 6,000 listed historic buildings in our stewardship. Since our founding in 1964,
Historic Macon Foundation has served as the regional historical society of note. Historic Macon boasts
total assets of over $3 million, annual revenue of over $1.2 million, and access to over $2 million in
revolving funds.
Historic Macon saves Middle Georgia’s architectural treasures through comprehensive real estate
intervention strategies, especially neighborhood revitalization. In addition, Historic Macon educates the
public about the importance of Macon’s history and architecture and runs events to help
celebrate Macon’s unique past. Our programs in economic development and neighborhood revitalization
are national award winners and serve as a model for other preservation and revitalization organizations.
The organization staffs by six full-time people (including this position) and one part time staff person, all
of who are vibrant, dedicated, fun and hard working. The office atmosphere is fast-paced, multi-tasking,
technology-oriented and highly collaborative. Employees are treated as professionals in their expertise
and each staff person has the opportunity to lead and teach other team members and literally hundreds
of volunteers who are interested in our mission.