Summary Notes
Family Medicine Leadership Retreat: Better Together
October 2, 2015
Attendance
Faculty: Dr. Mary Coleman, Dr. Pamela Wiseman, Dr. Herbert Muncie, Dr. James Campbell, Dr. Michele
Larzelere, Dr. Jeffrey Mohr, Dr. Linda Oge’, Dr. Alan Lebato, and Dr. Jule Asserq
Staff: Barbara Scarbrough, Angela Boseman, , Katherine Martinez, Julie Hutchinson, Summer Woods, Susan
Pieno, Shenita Dyson, and Daisy Cormier
Introductions
Dr. Coleman and Angela Boseman provided updates to the group on departmental initiatives, such as approval
to pursue a primary care track, curricular efforts in dermatology, nutrition, and global health, and achievement
of CME from both AMA and AAFP for the faculty development series.
Each individual participant introduced themselves and shared a successful story about collaboration.
Faculty and staff split into two separate groups for the half day.
Staff
Staff members met together and shared information about New Innovations, Moodle, processes for residency
matching interviewing, and completing forms such as time sheets and finance processes.
Faculty
Mission Statement
Faculty reviewed the departmental mission statement and made edits to it before distributing to the entire
department. A draft of the revised statement is below.
Family Medicine Departmental Mission Statement
The Department of Family Medicine aims to train family physicians to provide high quality, relationshipcentered, comprehensive, and continuing healthcare for all the people of Louisiana. The Department of Family
Medicine at LSU School of Medicine employs multiple sites at which faculty, residents, and students teach,
learn and practice family medicine. The department seeks to enhance medical undergraduate and resident
graduate education in family medicine, research and service through deliberate collaborative work with each
other and with communities and community organizations to improve health care teaching and learning,
practice, and delivery.
SWOT Analysis
Educational/Clinical
Family Medicine Clinical Educational/ Community Service SWOT Analysis October 2015
Undergraduate
Strengths
Weaknesses
Opportunities
Threats
Early exposure to
students who may nor
may not have interes in
primary care
Med Ped
residents have
an established
presence
Other
specialties will
respond
Established,
interprofessional
(dentistry)
Students are not
assigned based on
interest in primary care
Physical
Diagnosis Class
Small group contact
Faculty/Resident
Participation limited
Joint Injection
Clinic
Part of clerkship; new
mannikins purchased
Application of learned
skills is limited
Invitation to participate
has been extended
Provide students
opportunities to apply
skills
Must get grant funding to
purchase materials
needed
Greater FM exposure
to students in second
year
If not well done,
could be
harmful. Lack of
funding
Community component
will require organization
and pairing
FM exposure to
students in second
year
If not well done,
could be
harmful. Lack of
funding
FM exposure to
Students that highlights
clinical care
Potential for FM
Faculty from all sites to
participate. Greater
exposure to Students
early on. More
opportunities to foster
FM interest.
Inability to carry
through could
be harmful.
Insufficient
students show
interest. Faculty
do not devote
time to
developing and
nourishing.
Student Run Free
Clinic
Dermatology
workshop
Planned
Planned Elective
Nutrition course
Global Health
Elective
Primary Care
Track
Required 4 week
clerkship
Dr. Haas has
expertise
Nutrition in Medicine
online modules
available; contacts
with community in the
making;
interprofessional
Strong Bogalusa
leadership; Builds on
existing "Healing
Peru"; approval of
dean
Curricular deans and
Dean are supportive
Logistics of insurance.
Fundraising required.
Time intensive
preparation.
Need leadership
assistance to nurture
and develop, prepare
paperwork.
Research SWOT
Strengths
Regular
representation in
discipline journals
Scholarly
Activity
Ongoing
relationships with
editors at several
journals
Growing number of
faculty with
publication
experience
Wide variety of
interests represented
within the department
Meets RRC/ACGME
needs
Weaknesses
Opportunities
Threats
Uneven
participation
within/between
programs
Lack of
collaboration
between faculty
and residents
Lack of interest in
publication by
some
residents/faculty
Identify a faculty
champion for
scholarly activity at
each location
Lack of time to dedicate
to scholarly activity
Set benchmarks
for each residency,
each year
Competing clinical
demands
Faculty continuing
education to
develop skills
Perceived lack of benefit
to the program
Perceived lack of
individual professional
benefit
Frustration with
academic
promotion/tenure
process
Currently funded
grants increase our
experience and
departmental
expertise
Uneven
participation
within/between
programs
Strong interests by
several faculty in
increasing grantfunded research
Mentorship by senior
faculty re:
grantsmanship
Lack of
collaboration
between faculty
and residents
Lack of interest in
research by some
residents/faculty
Areas of interest
overlap across the
department (DM,
adolescent health,
addiction, hepatitis
C)
Lack of
secretarial/administrative
support for research
activities
Identification of a
faculty champion
at each residency
Perceived minimal
departmental support
(possible future)
Financial support
for secretarial/
Perceived minimal
school support
administrative
Grants/Funded
Research
LSUHSC personnel
resources (Dr. Paula
Gregory, Dr. Erwin
Aguilar)
Developing
collaborative
relationships with
community partners
Strong community
needs/populations of
significant national
interest (e.g.,
disparities research,
DM, HTN, Acadian
population)
Meets RRC/ACGME
needs
Lack of agreed
research focus
areas across the
department
Minimal
collaboration
between
residencies
Quality
Improvement
Projects
Minimal formal QI
training in faculty
Perception of research
as
unfunded/unsupported
mandate
Lack of time to dedicate
to research
Minimal
communication
between
residencies
Benefits clinical care
Meets RRC/ACGME
/Clinic accreditation
needs
tasks through
grants
Competing clinical
demands
Teaching
opportunity for
residents
Use QI projects to
collect baseline
data for research
endeavors
Use QI projects to
anchor
publications
Faculty continuing
education to
develop skills
Perceived lack of benefit
to the program
Perceived lack of
individual professional
benefit
Multiple institutions
(multiple IRBs, distance
from LSU-NO)
Frustration with
academic
promotion/tenure
process
Time
pressures/conflicting
demands
1-2 faculty at each
residency bear most of
the QI burden
Perception of no
incentive (pay,
promotion, etc.) for effort
Promotes PCMH
Action Items
Increase exposure of FM to L1 and L2 students.
Increase awareness of the activities of our programs and department.
Engage community organizations such as LAFP and AHEC in identifying funding resources for students.
Create a taskforce to look at payment reform.
Complete one project such as gathering demographic data on each site.
Find ways to support faculty scholarly work, including addressing research questions that arise in
practice.
Faculty and staff joined together at lunch and at the conclusion of the day for a summary and evaluation.
Evaluation
Evaluations were unanimous that an annual retreat should be continued.
Staff thought that the retreat was a great professional event that allowed everyone to meet since they are all at
different sites. The staff definitely think that this event should be held annually.