2444 Wilshire Blvd. Suite 622
Santa Monica, California 90403
Phone: (310) 829-4771
Fax: (310) 829-4101
ADMINISTRATIVE ASSISTANT
Job Description
JMC Philanthropic Advisors is a Santa Monica firm specializing in philanthropic giving and foundation
management. We enable our clients to translate their values into business and charitable goals that are
realized through meaningful and professional grantmaking. The work at JMC touches upon a broad set of
communities and focus areas from health, to education, science and the arts. Each day at JMC is diverse,
meaningful and provides exposure to a wide range of content. More information visit:
www.jmcphilanthropicadvisors.com
The Administrative Assistant is a full-time position, 40 hrs/week on site (no telecommuting). The main
responsibilities of the job are (a) maintaining optimal office operations (reception, clerical, purchasing,
etc.) and (b) supporting the JMC team in all business and grant activities. The position is best suited for an
independent worker who thrives in a support capacity and values working within a small team.
JOB RESPONSIBILITIES
Office Administration
o Overall business support to ensure smooth operation of JMC activities (perform all administrative
functions, incoming/outgoing mail, paper and electronic file management and other clerical
activities, technology updates and social media, office purchasing, kitchen and office supplies,
parking validations, etc.)
o Admin support to JMC team members (creation of documents, note-taking, correspondence,
light research)
o Calendar and meeting management (scheduling, coordinate on-site and off-site meetings, draft
agendas, etc.)
o Phone message management (answer phones, route calls, interact with public, clients, nonprofit agencies and vendors)
o Events management (planning, coordination, prep of collaterals, follow-up, support for
invitees/speakers)
o Liaison with third party vendors (IT, Phone, web developer, building maintenance calls, etc.)
o Maintenance of office equipment and electronics
Project Management
o Coordination of JMC workflow and communications about project status
o Management of task system and file sharing process
o Data entry and reporting
Programmatic
o Grant proposal management (Grant tracking, reporting data entry, award letters, etc.)
o Production of grant docket materials
o Assist with communications materials (website, educational and marketing materials)
o Conduct research on specific foundation focus areas
o Support with special projects as needed
QUALIFICATIONS
The ideal candidate is detailed-oriented, technology proficient, open to feedback, flexible and eager to
grow on a personal level. Must have:
o Minimum of 2 years paid professional experience
o Strong organizational skills, attention to detail, and the ability to prioritize
o Robust communication skills (writing and interpersonal)
o Initiative and accountability
o Professionalism, dedication to excellence, integrity and honesty
o Time management skills and the ability to work unsupervised
o Solid social skills and the ability to be self-reflective
o Bachelor’s degree
o Advanced knowledge of Microsoft Office Suite
o Experience with Adobe Creative Suite
o Social media savvy
APPLICATION PROCESS
Please send
1) Resume including work experience, skills, education and salary history
2) Cover letter detailing:
a. Why do you want to work at JMC?
b. Why an administrative position is attractive and would be satisfying?
c. What do you bring to this position? How do your skills and experience match the job?
d. Your desired career path
3) A brief professional writing sample (report, memo, correspondence) that illustrates your ability
to describe an issue and/or delineate next steps or recommendations. This document should be
an example of your writing abilities, critical thinking, and mastery of form (i.e. layout,
presentation, design, etc.)
Email all materials to cgallegos@janisminton.com by August 31, 2015. Incomplete submissions will be
discarded. No phone calls please.
JMC Philanthropic Advisors is an equal opportunity employer and makes employment decisions on the basis of merit. Company policy prohibits unlawful
discriminations based on race, color, religion, gender, sexual orientation, pregnancy, national origin, ancestry, citizenship, age, marital status, physical disability,
mental disability, military service, legally protected medical condition or any other consideration made unlawful by federal, state or local laws.