Databases
Ascending - sorting from smallest to largest. Example: A - Z or 0 -' 9.
AutoNumber - (a datatype) used in many databases to identify each record uniquely, like creating a
unique invoice number in an invoice database. Also known as a Primary Key in some programs.
Boolean - (a datatype) can be one of two entries, basically YES or NO (or ON or OFF or TRUE or
FALSE).
Connectors - Words like OR and AND used with in complex queries to search databases information
which indicate whether records satisfy one rule (OR) or if both rules must be satisfied
(AND).
Counter Field - See AutoNumber
Currency Data Type - a data type used to represent money
Data - Raw information; the information that is entered into the computer for processing.
Data Entry - the information that is entered in the fields in a database.
Data Entering - to type information into a field in a database.
Data type (Datatype) - a classification identifying one of various types of data, for example:
currency, date/time, number, text, etc.
Database -an electronic filing system that stores and retrieves information.
Database Report -allows one to organize, summarize, and print selected portions of a database.
Datasheet View -displays the table in a row-and-column format.
DataType - the different types of data entered in a database, i.e., number, text, date/time, etc.
that is used to categorized data
Date/Time - (a datatype) used for storing dates and times in a specific format to allow you to do
such things as age an account or time an event.
Datum- A single piece of information; the singular word for data.
Descending - sorting from largest to smallest. Example: Z - A or 9 - 0.
Design View - displays the field names and what kind of values you can enter in each field. In this
view you can define or modify the field formats and create field names and data types for a
database.
Editing - to make changes to the information in a database.
Field - a category of information in a database.
Field Name - a label at the top of a database column that describes the kind of information to be
stored in the column.
File - a group of records. Also known as a Table in some programs.
Filter - to remove unwanted information based on specific criteria; a feature that displays records
that meet one or more specific criteria.
Form - displays one record at a time.
Input Mask - a set format for data entry in a field by using characters and symbols, like a place
holder.
List View - displaying more than one record at a time.
Logical (Boolean) - (a datatype) can be one of two entries, basically YES or NO (or ON or OFF or
TRUE or FALSE).
Lookup Wizard - (a datatype) A special field in MS Access that creates a field that sources its
data from a list of values of a field in another table or query.
Macro - a set of actions that can be run automatically, and on demand.
Memo - (a datatype)used for information that does not fit easily into a category such as notes or
comments.
Module - a collection of user-defined functions, subroutines, and global variables written in VBA
code.
Number / Numeric- (a datatype) used to store purely numeric information.
Object- (a datatype) used for other media types that might include a picture of an employee or
product, a sound file, a clip-art image, or any other type of non-text entry.
Operators - words or symbols such as less than (<), greater than (>), or equal to (=).
Primary Key - A special field that uniquely identifies each record stored in the table.
Query - To inquire (pull up) information from a database. A feature that displays records that meet
one or more specific criteria.
Pages - a Web page that is designed to let you view and work with data from the Internet or an
intranet.
Record - Is made up of a complete set of related field entries.
Record Number - the number that identifies the sequence of a record in a database.
Report - a display and/or hardcopy of records or parts of records that satisfy a particular search
or sort.
Sorting - arranging information in alphabetical or numerical order.
Table - Is made up of a complete set of related records
Text - (a datatype) used to store alphanumeric information. You may also hear this type of field
called a character field.
Wildcards - The * symbol or asterisk is considered a wildcard character. If you don't know the
spelling of a word or you want to search plurals or variations of a word, use the wildcard character.