Minutes: Buildings and Grounds Committee
March 19, 2013
Present: Lorraine Lindner, Joe Aumann, Terry Weyer, Mitch Malm, Chuck Rueth, Fr.
Steve Brice.
I. Roofing Projects
A. Church Roof
1. Committee members Joe Aumann, Mich Malm and Chuck Rueth
visited the Church in Boyd who had a roof done by Stichert and found
only positive comments.
2. The Finance Council approved the Church Roof Project and asked
that we let the people decide whether or note to remove the present
roof by how much money they contribute. It would be roughly
$50,000 without removing and $60,000 with removal.
3. With Stichert’s bid on the school roof he also notified us of a change
in his price to remove the old asbestos tiles of the church. Instead of
the $8,000- $10,000 he stated earlier it would be $22,560.00. All
present felt it was Stichert’s way of saying he does not want to take
those shingles off. This added cost will be built into the fund drive
goals.: $50,000 without removal and $77,000 with removal.
4. Fr. Steve will contact Sticherts and ask for a contract now so we can
give the diocesan attorney time to review the contract.
B. School Roof
1. The Finance Council had recommended we have Stichet do the
school roof while here doing the Church Roof. Since there are capital
improvement funds available for the school there is not need to raise
funds.
2. A bid was secured from Sticherts for $28,860.00. There was
concern that Stichert thought the school shingles were also asbestos
and they are not.
3. Fr. Steve will Contact Sticherts for a contract for the school for
diocesan review and clarify the shingle matter.
II. Cemetery Management System
A. Parish member Shelby Osborne kindly investigated the Ramaker CIMS
software for the B & G committee. She felt she could install the program for
us and also develop training materials for its use to guide parish staff. This is
the kind of work she does professionally. She recommended we not pay the
additional $500- $1,5000 to have the company come here, install and train
us.
B. With Shelby’s promise of providing support, and with the cemetery
Sextants approval, the B & G committee agreed to purchase just the CIMS 4.2
program for $4,645.00 which includes one year of company support. The
worst case scenario would be purchasing company installation and training
at a later date if we found we couldn’t do it ourselves.
C. Fr. Steve will sign the contract and send it in so that Ramaker may begin
its 16 week development and delivery process.
III. Buildings and Ground projected needs for 2013-2014 parish budget
A. It was agreed to move from having preventative maintenance done every
two years to every three or four years. This will save the parish $1,700 this
coming year. Chuck Rueth will call Ray Weyer for a recommendation on
whether it is still financially effective to do preventative maintenance on
furnaces as old as ours.
B. The John Deer tractor used for brushing snow is at the end of its service.
Chuck proposed replacing it with a walk behind powered brush. The
Committee felt that would be a step backward and asked Chuck to get prices
on another riding machine with heated cab. And they recommended one that
could easily do both the mowing and snow moving. Then the present riding
mower and snow brusher could be traded in on it. It was agreed that the
bulk of the cost for this machine would come from the School capital
improvement fund and the cemetery fund.
C. The Committee also recommended the purchase of a power washer for
doing entrance way carpets, sidewalks, etc. Chuck will get prices.
D. The committee recommended Chuck get an estimate on having a
contractor do the school and church carpets. The church extractor leaves
water in the carpets raising the risk of growing mold.
IV. Next meeting
A. Date & time: May 14th 7:00pm.
B. Agenda
1. Evaluate progress of roof fundraising
2. If possible, make decision whether to remove old shingles.
3. Coordinate School roof replacement.
4. Coordinate Cemetery Management system implementation.
5. Review bids on new mower/blower and carpet cleaning.
Minutes submitted by Fr. Steve Brice
To be approved at May 14th meeting of the committee.