PROGRAMME
Laboratory Management and Equipment Operations Workshop
Rwanda Agriculture Board (RAB) - Rubona Station
Rwanda, 15th- 19th June 2015
Time
Activity
Sunday 14th June
All day
Arrival of participants
Location
Trainers/resource
persons
Agnes Njeri Mburu
Technical assistant BecA-ILRI
Hub,
Dr Patrick Karangwa, Plant
Pathologist, Biotechnology
Program- RAB
0715
0800-0830
0830- 0930
Day 1: Monday 15th June
Departure from Mater Boni Concili to
Agnes Njeri/ Dr Patrick
RAB Meeting Hall
Karangwa
Registration
RAB Meeting Hall Agnes Njeri, Julius Osaso &
Dr Patrick Karangwa
Dr Theodore Asiimwe,
 Welcome and opening remarks
Senior Principal Research
Fellow, Head of Biotechnology
Program-RAB

Introductions (participants and
trainers by name);

Overview of the BecA-ILRI Hub
and capacity building initiatives

Overview of RAB activities

Official opening by the Director
General of Rwanda Agriculture
Board
Julius Osaso
Assistant Technology
Manager, BecA-ILRI Hub
Dr Wellington Ekaya
Senior Scientist-Capacity
Building, BecA-ILRI Hub
Dr Theodore Asiimwe
Senior Principal Research
Fellow, Head of Biotechnology
Program-RAB
Prof Dr Jean Jacques
Mbonigaba Muhinda
Director General RAB
Time
Activity
0930-1000
Location
Meeting Hall
 Presentations by participants
1000-1015
1015-1030
1030-1100
Equipment Installations and Repairs to
start and continue throughout the week.
(Prioritized list)
Pre-workshop test for participants
Group Photo, Tea/coffee
 Course overview, including
outline of Day 1;
1145-1245
1245-1315
1315-1400
Julius Osaso, Agnes Njeri &
Dr Wellington Ekaya
Barrack Wanjawa
Engineering Dept.
Coordinator, ILRI
Meeting Hall
Meeting Hall
Julius Osaso/ Agnes Njeri
Agnes Njeri
Julius Osaso
Ephy Khaemba
Presentation 1
Principles of laboratory health and
safety.
1100-1145
Trainers/resource
persons
Manager, Research
Compliance and Environment
Health and Safety, ILRI
Presentation 2
Laboratory bio-containment for animal
and plant research (biosafety and
quarantine levels).
Presentation 3
Laboratory design
 Introduction to laboratory
design and classification
processes;
 Criterion for laboratory building
designs;
 Choice of location;
 Laboratory buildings;
 Bench, floor construction and
suitable materials for Biosafety
Levels 1-3;
 Placement of equipment in
laboratories & practical.
Meeting Hall
Ephy Khaemba
Meeting Hall
Barrack Wanjawa
Question time
Lunch
Meeting Hall
Engineering Dept.
Coordinator, ILRI
Julius Osaso, Ephy
Khaemba & Barrack
Wanjawa
Julius Osaso
Agnes Njeri/Dr Patrick
Karangwa
Time
1400-1530
1530-1545
1545-1630
1630-1700
1700-1725
1725-1730
1730
0730
0830-0900
0900-0930
0930-1000
1000-1015
1015-1115
Activity
Presentation 4
Risk analysis process (risk assessment,
mitigation and risk communication
Tea/coffee
Group activity on waste management
& Presentation 5
Laboratory waste management
Presentation 6
Criteria for selection and use of
Personal Protective Equipment (PPE)
Question time and review of Day 1
activities
Home Work
Departure from Meeting Hall
Location
Trainers/resource
persons
Meeting Hall
Ephy Khaemba
Meeting Hall
Agnes Njeri
Ephy Khaemba
Meeting Hall
Ephy Khaemba
Meeting Hall
Julius Osaso
Meeting Hall
Reception
Dr Josephine Birungi
Agnes Njeri/Dr Patrick
Karangwa
Day 2: Tuesday 16th June
Departure from Mater Boni Concili to
Reception
RAB Meeting Hall
Outline of Day 2 activities and question
Meeting Hall
time
Presentation 7
Meeting Hall
 Chemical safety and choice of
disinfectants.
Good laboratory Practice (GLP)
 Principles of GLP;
 Personnel-organogram
 Training and competency
assessment
 Development of laboratory
management documents:
(i)Laboratory manuals
(ii)Standard operating procedures
(SOPs).
Tea/coffee
Presentation 8 &
Meeting Hall
Practical exercise 1: Workgroups on SOP
writing.
Agnes Njeri/Dr Patrick
Karangwa
Julius Osaso
Ephy Khaemba
Dr Josephine Birungi
Agnes Njeri
Dr Josephine Birungi
Time
1115-1155
1155-1230
1230-1300
1300-1400
1400-1500
1500-1515
1515-1615
Activity
Location
Presentations (9) by participants

Presentation 10
 Building security in GLP.
 Occupational health programs
for laboratory workers.
Question time
Lunch
Meeting Hall
Group activity with RAB &
Presentation 11
Emergency response plans
 Fire;
 Spills;
 Loss of bio-containment;
 Incident and accident reporting.
Tea/coffee
Presentation 12
Research compliance
 The roles of research compliance
committees in research
(Research Ethics Committee,
Institutional Biosafety
Committee, and Institutional
Animal Care and Use
Committee);
 Regulatory requirements for
importation and exportation of
biological materials (permits);
Material Transfer Agreements
Meeting Hall
Trainers/resource
persons
Dr Josephine Birungi
Meeting Hall
Ephy Khaemba
Meeting Hall
Julius Osaso
Agnes Njeri/Dr Patrick
Karangwa
Ephy Khaemba
Meeting Hall
Agnes Njeri
Dr Claver Ngaboyisonga
(Senior Scientist, RAB )
 Regulatory requirements for
shipment of biological
materials.
1615-1700
Presentation 13
 Classification and types of
biological safety cabinets;
Meeting Hall
Ephy Khaemba
/ Sam Chiera
Time
Activity
Location
Trainers/resource
persons

1700-1730
1730
0730
0830-0900
0930-1000
1000-1015
1015-1245
Safe use of biological safety
cabinets and fume hoods
(video).
PAPA Tool
Departure from Meeting Hall
Meeting Hall
Reception
Day 3: Wednesday 18th June
Departure from Mater Boni Concili to
Hotel Reception
RAB Meeting Hall
Outline of Day 3 activities and question
Meeting Hall
time
Presentation 14
Meeting Hall
General principles of equipment
maintenance.
Tea/coffee
Equipment practical session 1
RAB Laboratories
Dr Wellington Ekaya
Agnes Njeri/Dr Patrick
Karangwa
Agnes Njeri/Dr Patrick
Karangwa
Julius Osaso
Barrack Wanjawa
Agnes Njeri
Barrack Wanjawa
Haroun Ng’ang’a
Electronics Technician ILRI
Sam Chiera
Refrigeration Technician, ILRI
Nairobi
With Julius Osaso & Ephy
Khaemba
Equipment Installations continues
throughout the week
1245-1300
1300-1400
1400-1530
Group photo
Lunch
Equipment practical session 2
TBA
RAB Laboratories
Equipment Installations continues
throughout the week
1530-1545
1545-1700
Tea/coffee
Equipment practical session 3
RAB Laboratories
Agnes Njeri
Agnes Njeri
Barrack Wanjawa
Haroun Ng’ang’a
Sam Chiera
Agnes Njeri
Barrack Wanjawa
Haroun Ng’ang’a
Sam Chiera
Equipment Installations continues
throughout the week
1700- 1730
SOP activity
Meeting Hall
Dr Josephine Birungi
Time
1730
0730
0830-0900
0900-1000
1000-1015
1015-1115
1115-1200
Activity
Departure from Meeting Hall
1200-1230
1230-1300
Lunch
1330-1430
Presentation 18
Overview of RAB facilities
Facilities tour
Working group: Management of a
shared laboratory facility
1530-1600
Presentation by groups.
1600-1700
Presentation 19
Bio-ethics in research and publications
1700
Reception
Day 4: Thursday 18th June
Departure from Mater Boni Concili to
Reception
RAB Meeting Hall
Outline of Day 4 activities and question
Meeting Hall
time
Presentation 15
Meeting Hall
Equipment specifications, installation
and certification.
Tea/coffee
Presentation 16
Meeting Hall
Setting up a preventative maintenance
program for laboratory facilities and
equipment: the ILRI case study.
Presentation 17
 Intellectual property rights and
early safeguards of research
inventions;
 Material transfer agreements.
Question time
1415-1500
1500-1530
Location
Departure from Meeting Hall
Trainers/resource
persons
Agnes Njeri/Dr Patrick
Karangwa
Agnes Njeri/Dr Patrick
Karangwa
Julius Osaso
Barrack Wanjawa/ Sam
Chiera
Agnes Njeri
Barrack Wanjawa
Meeting Hall
Dr Claver Ngaboyisonga
Meeting Hall
Julius Osaso
Agnes Njeri
Meeting Hall
RAB
RAB
Meeting Hall
Dr Theodore Asiimwe
Josephine Birungi & Julius
Osaso
Meeting Hall
Dr Gertrude Night
(Senior Scientist, RAB )
Agnes Njeri
Time
0730
0830-0900
0900-1030
1030-1045
1045-1145
1145-1230
1230-1300
Activity
Location
Day 5: Friday 19th June
Departure from Mater Boni Concili to
Hotel Reception
RAB Meeting Hall
Question time and outline of Day 5
Meeting Hall
activities
Presentation 20 and Working Group
Meeting Hall
Exercise
Group 1 Tracking samples,
Group 2 Consumables ,
Group 3 Equipment
Laboratory information management
system (LIMS)
 Definition and use of LIMS in a
laboratory setting;
 Use of LIMS in equipment
management;
 Integration of LIMS to other
internal systems;
Application of LIMS in reagent and data
management and electronic laboratory
notebooks.
Tea/coffee
Meeting Hall
 Workgroup session
 Development of tracking system
(non-LIMS) and CAFM
Presentation 21
Procurement and laboratory supply
chain
 Role of supply chain in research;
 Pre-qualification and selection
of suppliers;
 Challenges in supply chain and
how they affect laboratory
supplies: the ILRI case study;
 Stores and inventory
management.
Question time
Trainers/resource
persons
Agnes Njeri
Julius Osaso
Agnes Njeri
Agnes Njeri
Agnes Njeri &
Barrack Wanjawa
Meeting Hall
Julius Osaso
Meeting Hall
Julius Osaso
Time
Activity
1300-1400
1400-1500
Lunch
Presentation 22
Biotechnology and product distribution
companies with a regional network:
10 Min presentation + 5 Min Q&A
Tea/coffee
Final workshop discussion and
assessments
 Participants’ views and
feedback on the course;
 What
 Workshop assessment.
1500-1515
1515-1630
1630-1730
1730
1800-2100
2100
Location
Meeting Hall
Trainers/resource
persons
Agnes Njeri
Julius Osaso & Dr Josephine
Birungi with Representatives
of Biotechnology and product
distribution companies
Meeting Hall
Agnes Njeri
Dr Josephine Birungi & Dr
Theodore Asiimwe
Closing ceremony
 Workshop closing remarks;
 Presentation of certificates.
Departure from Meeting Hall
Meeting Hall
Julius Osaso
Dr Josephine Birungi &
Dr Theodore Asiimwe
Reception
Agnes Njeri/ Dr Patrick
Karangwa
Dinner for all participants, trainers and
resource persons
Restaurant
Departure from Restaurant
Restaurant
Agnes Njeri/Dr Patrick
Karangwa/ Dr Theodore
Asiimwe
Agnes Njeri/Dr Patrick
Karangwa/ Dr Theodore
Asiimwe
Saturday 20th June